SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Apply administrative skills and knowledge in a sport organisation 
SAQA US ID UNIT STANDARD TITLE
243298  Apply administrative skills and knowledge in a sport organisation 
ORIGINATOR
SGB Sport, Recreation & Fitness 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 02 - Culture and Arts Sport 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  11 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2026-06-30   2029-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is intended for effective administration of sport or fitness clubs/organisations at grass roots level. The administrators, coaches and technical officials in the sport or fitness environment are involved in these clubs or organisations as volunteers, part time or on a full time basis. Due to the diversity of organisations ranging from community clubs to major clubs, regional or provincial offices in sport, it is necessary that members and employees be enabled to manage the administrative systems for their organisation in accordance with best practice and good governance.

In particular, on completion of this unit standard, the learner is able to:
  • Demonstrate a working knowledge of the administrative systems required to administer a Sport or Fitness Organisation.
  • Supervise the system of documents, records and transactions for a sport or fitness organisation.
  • Apply sound business principles in a Sport or Fitness Organisation.
  • Apply financial best practices in a Sport or Fitness Organisation.
  • Conduct a formal meeting.
  • Draft and present a constitution for a club.
  • Identify the roles and functions of office bearers in a Sport or Fitness Organisation.

    Competent qualifying learners who achieve this standard in conjunction with appropriate related standards in the qualification at this level and higher, will be able to apply administrative skills and knowledge in a Sport Organisation and contribute to the general improvement of sport in South Africa in general. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    A learner undertaking this unit standard is assumed to already have:
  • Demonstrated competence against relevant unit standards at NQF Level 3 either through a previous qualification or through the Recognition of Prior Learning (RPL), which assesses workplace-based experiential learning.
  • Demonstrated competence in Language and Communication skills at NQF Level 3 or equivalent. 
    		•

    UNIT STANDARD RANGE 
    Range statements are either explicitly reflected or implied in the specific outcomes and assessment criteria of this unit standard. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate a working knowledge of the administrative systems required to administer a Sport or Fitness Organisation. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Local, provincial and national structures are identified which are responsible for Sport or Fitness participation in South Africa. 

    ASSESSMENT CRITERION 2 
    A relevant network is established at the local and provincial level that will enhance the governance of the organisation. 

    ASSESSMENT CRITERION 3 
    A list of applicable national structures are identified and communicated with on relevant issues pertaining to governance issues in sport or fitness. 

    SPECIFIC OUTCOME 2 
    Supervise the system of documents, records and transactions for a sport or fitness organisation. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    An administrative system is established and implemented for the organisation. 
    ASSESSMENT CRITERION RANGE 
    Includes but not limited to: hard copy filing in a cabinet system; computer filing system.
     

    ASSESSMENT CRITERION 2 
    Different document types are defined and guidelines are provided for the appropriate storage requirements. 

    ASSESSMENT CRITERION 3 
    A database is established to record transactions. 

    ASSESSMENT CRITERION 4 
    Documents are filed and managed in a manner appropriate to the document type. 

    SPECIFIC OUTCOME 3 
    Apply sound business principles in a Sport or Fitness Organisation. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The importance of a club or group having a vision, mission, goals and objectives is explained with respect to implementing sound business principles. 

    ASSESSMENT CRITERION 2 
    The strengths, weaknesses, opportunities and threats are identified as they apply to a Sport or Fitness Organisation. 

    ASSESSMENT CRITERION 3 
    A plan of action is put in place to ensure an effective performance measurement system and to work towards the development of a strategic plan. 

    SPECIFIC OUTCOME 4 
    Apply financial best practices in a Sport or Fitness Organisation. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The best accounting requirements are described for a Sport or Fitness Organisation. 

    ASSESSMENT CRITERION 2 
    The use of various financial documents are identified and explained with respect to various business documents. 
    ASSESSMENT CRITERION RANGE 
    Includes but is not limited to: invoice, receipt, statement, cheque, petty cash book.
     

    ASSESSMENT CRITERION 3 
    The ability to manage cash is demonstrated, including methods for sorting, counting and banking money. 

    ASSESSMENT CRITERION 4 
    A realistic budget is created for a Sport or Fitness Organisation. 

    SPECIFIC OUTCOME 5 
    Conduct a formal meeting. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Preparations are made for a meeting by identifying role players, creating an agenda and issuing the relevant notifications. 

    ASSESSMENT CRITERION 2 
    Correct meeting procedures and protocols are utilised in meetings of the organisation. 

    ASSESSMENT CRITERION 3 
    Written minutes of the meeting are produced as part of the follow up action. 

    SPECIFIC OUTCOME 6 
    Draft and present a constitution for a club. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The aim and purpose of a constitution is explained in relation to the club's activities. 

    ASSESSMENT CRITERION 2 
    The key clauses are identified and reasons stated for their inclusion. 

    ASSESSMENT CRITERION 3 
    The constitution is examined with respect to compliance with legal requirements. 

    ASSESSMENT CRITERION 4 
    A draft constitution is presented for approval by relevant authorities. 

    SPECIFIC OUTCOME 7 
    Identify the roles and functions of office bearers in a Sport or Fitness Organisation. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The roles of the offices bearers in the organisation are defined and tasks allocated according to different portfolios. 

    ASSESSMENT CRITERION 2 
    The functions of the office bearers are explained with reference to their roles in the applicable meetings of the organisation. 

    ASSESSMENT CRITERION 3 
    The protocol and procedures are explained and implemented at meetings. 

    ASSESSMENT CRITERION 4 
    The main outcomes of the meeting are documented to ensure follow up and improved performance in the organisation. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed against this unit standard (including through RPL) may apply to an assessment agency, assessor or provider institution accredited by the relevant Education and Training Quality Assurance body (ETQA), or one with an appropriate memorandum of understanding (MOU) with the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA, or one with an appropriate MOU with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard, or assessing this unit standard, must be accredited as a provider with the relevant ETQA, or one with an appropriate MOU with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA, or one with an appropriate MOU with the relevant ETQA. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The qualifying learner is able to demonstrate knowledge and understanding of:
  • Organisation of a club.
  • Formal meeting procedures.
  • Administrative systems.
  • Sport and recreation structures at local, provincial and national level.
  • Functioning of clubs and organisations.
  • Business and financial principles and practices. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Problem identification and solution in creative ways when setting up the administrative systems. 

    UNIT STANDARD CCFO WORKING 
    Team and group work when facilitating the administrative processes within the organisation. 

    UNIT STANDARD CCFO ORGANISING 
    Organising and managing self within the context of efficiently doing the tasks allocated to a specific person. 

    UNIT STANDARD CCFO COLLECTING 
    Critically collecting, evaluating and analysing information when gathering information on the community and its resources. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    Values:

    Demonstration of the knowledge and skills outlined in this unit standard must be consistent with the principles of:
  • Respecting the natural and cultural environment.
  • Accepting and maintaining a non-discriminatory attitude towards diversity including, For example: differences in gender, race, religion, physical ability and culture. 
    		•

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  63669   Further Education and Training Certificate: Fitness  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Core  67697   Further Education and Training Certificate: Sport Administration  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Core  66809   Further Education and Training Certificate: Sport Technical Officiating  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  CATHSSETA 
    Elective  61595   Further Education and Training Certificate: Business Administration Services  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  67461   Further Education and Training Certificate: Event Support  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  73189   Further Education and Training Certificate: Golfing and Golf Coaching  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  CATHSSETA 
    Elective  66249   Further Education and Training Certificate: New Venture Creation  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SERVICES 
    Elective  50080   Further Education and Training Certificate: Project Management  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SERVICES 
    Elective  61609   Further Education and Training Certificate: Volunteer Support  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Exercise and wellness Trading Enterprise 
    2. Institute of Sport Education and Training 
    3. Leap Skills Developmemt Institute (Pty) Ltd 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.