SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Present information in report format 
SAQA US ID UNIT STANDARD TITLE
110023  Present information in report format 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 4  NQF Level 04  6 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This Unit standard is intended for all persons working in administration in commercial and non-commercial organisations and who is responsible for presenting information in report format.

The qualifying learner is capable of:
  • Relating the purpose, content, form, frequency and recipients of a range of reports to the information needs of a selected business
  • Identifying information sources and organisational procedures for obtaining and distributing information relevant to a selected business function.
  • Compiling reports related to a selected business function, ensuring content and format are appropriate to information requirements and that reporting deadlines are met
  • Liasing with relevant parties and verifying that reported information is in accordance with requirements and purpose of the report.

    A learner accredited with this standard will also be able to plan and allocate the resources required to maximise efficiencies in an office environment whilst minimising resource costs in achieving stated objectives. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners should be competent in:
  • Communication at NQF Level 3
  • Mathematical Literacy at NQF Level 3
  • Computer Literacy at NQF Level 3. 
    		•

    UNIT STANDARD RANGE 
    Listing of Reports is limited to five and compiling of Reports is limited to three for purposes of assessment because of time constraints. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Relate the purpose, content, form, frequency and recipients of a range of reports. 
    OUTCOME NOTES 
    Relate the purpose, content, form, frequency and recipients of a range of reports to the information needs of a selected business. 
    OUTCOME RANGE 
    (Assessment is limited to five reports) 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. The regular reports are identified for a selected organisation. 

    ASSESSMENT CRITERION 2 
    2. The information needs of the organisation are linked to the purpose of each identified report. 

    ASSESSMENT CRITERION 3 
    3. A template is drawn up for each report in the company specific format including the mandatory content headings. 

    ASSESSMENT CRITERION 4 
    4. A table is created listing each report, its purpose, the regular recipients and frequency of distribution. 

    SPECIFIC OUTCOME 2 
    Identify information sources & organisational procedures for obtaining & distributing information. 
    OUTCOME NOTES 
    Identify information sources and organisational procedures for obtaining and distributing information relevant to a selected business function. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. A table is created listing each report and the information sources required for input to the report. The information sources are linked to specific headings within the report. 

    ASSESSMENT CRITERION 2 
    2. A table is drawn up listing each information source, from whom it is obtainable, when it is available, its level of confidentiality, and to whom it should be returned. 

    ASSESSMENT CRITERION 3 
    3. Company procedures for obtaining information sources are identified for each information source and linked to the table above. 

    SPECIFIC OUTCOME 3 
    Compile reports related to a selected business function. 
    OUTCOME NOTES 
    Compile reports related to a selected business function, ensuring content and format are appropriate to information requirements and that reporting deadlines are met. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. The identified reports are compiled using current information. 
    ASSESSMENT CRITERION RANGE 
    (Assessment limited to three reports)
     

    ASSESSMENT CRITERION 2 
    2. The created templates are used to write the reports and any necessary modifications are made and noted, to ensure compliance with business requirements. 

    ASSESSMENT CRITERION 3 
    3. The identified information sources are used to provide the information required by the organisation. 

    ASSESSMENT CRITERION 4 
    4. The report is distributed in the required manner in time to meet the specified deadline. 
    ASSESSMENT CRITERION RANGE 
    (e-mail, postage, internal mail, courier, and delivery)
     

    SPECIFIC OUTCOME 4 
    Liase with relevant parties and verify that reported information is in accordance with requirements. 
    OUTCOME NOTES 
    Liase with relevant parties and verify that reported information is in accordance with requirements and purpose of the report. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. A table is compiled listing each of the relevant recipients of the reports, a space for comments and an overall rating of the report in terms of whether it meets their information requirements and purpose. 

    ASSESSMENT CRITERION 2 
    2. The form is distributed to recipients and their comments evaluated to determine useful of report. 

    ASSESSMENT CRITERION 3 
    3. Possible amendments to reports are made in line with suggestions from recipients. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Assessment of this Unit Standard should be contextual and practical.
  • Assessors must be registered as assessors with the Services SETA ETQA or an ETQA that represents the sectors in which the learner is employed.
  • Moderators must be registered as assessors with the Services SETA ETQA, or with an ETQA that has a Memorandum of Understanding with the Services SETA ETQA.
  • The mechanisms and requirements for moderation should be applied in accordance with the requirements of the relevant ETQA.
  • Assessment should include both formative and summative assessment.
  • Training providers must be accredited by the Services SETA ETQA or with an ETQA that has a Memorandum of Understanding with the Services SETA ETQA. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Learners are able to identify and solve problems in which responses show that responsible decisions using critical and creative thinking have been made when linking information sources to the purpose and form of the report, and when creating report templates, and when ensuring that the report meets the requirements of the full spectrum of recipients. 

    UNIT STANDARD CCFO WORKING 
    Learners are able to work effectively with others in liasing with the report recipients. 

    UNIT STANDARD CCFO ORGANISING 
    Learners are able to organise themselves and their own activities to ensure that the reports are distributed on schedule. 

    UNIT STANDARD CCFO COLLECTING 
    Learners are able to collect, organise and critically evaluate information when gathering the information required in the report and organising and collating it into the report as required by the relevant parties. 

    UNIT STANDARD CCFO COMMUNICATING 
    Learners are able to communicate effectively using visual, mathematics and language skills in the modes of oral and/or written presentations in. 

    UNIT STANDARD CCFO SCIENCE 
    The learner is able to use science and technology effectively and critically when creating templates, compiling the report and using the required distribution system to deliver the report. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Learners are able to demonstrate an understanding of the world as a set of related systems by considering the needs of all relevant parties. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  64069   Further Education and Training Certificate: Archives and Records Management  Level 4  NQF Level 04  Reregistered  2023-06-30  ETDP SETA 
    Core  61595   Further Education and Training Certificate: Business Administration Services  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Core  49021   Further Education and Training Certificate: Debt Recovery  Level 4  NQF Level 04  Reregistered  2023-06-30  FASSET 
    Core  50040   Further Education and Training Certificate: Optical Manufacturing Processes  Level 4  NQF Level 04  Reregistered  2023-06-30  MERSETA 
    Core  58800   Further Education and Training Certificate: Project Support Services  Level 4  NQF Level 04  Reregistered  2023-06-30  SERVICES 
    Core  49489   Further Education and Training Certificate: Road Transport Management in the Public Sector  Level 4  NQF Level 04  Reregistered  2023-06-30  TETA 
    Core  80046   National Certificate: Tactical Road Traffic Operations  Level 5  NQF Level 05  Reregistered  2023-06-30  SAS SETA 
    Core  48888   National Diploma: Hiring Operations Management  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2016-12-31  SERVICES 
    Core  49087   National Diploma: Orientation and Mobility Practice for Blind and Partially Sighted Persons  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2009-07-29  Was ETDP SETA until Last Date for Achievement 
    Fundamental  61591   National Certificate: Information Technology: End User Computing  Level 3  NQF Level 03  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Fundamental  49451   Further Education and Training Certificate: Plastics Manufacturing  Level 4  NQF Level 04  Reregistered  2023-06-30  MERSETA 
    Fundamental  57898   Further Education and Training Certificate: Printing and Manufacture of Packaging  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2015-06-30  FPMSETA 
    Fundamental  48855   National Certificate: Emergency Services Operations  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2009-02-18  Was LG SETA until Last Date for Achievement 
    Elective  50479   Further Education and Training Certificate: Advertising  Level 4  NQF Level 04  Reregistered  2023-06-30  MICTS 
    Elective  58801   Further Education and Training Certificate: Environmental Noise Practice  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2015-06-30  LG SETA 
    Elective  49836   Further Education and Training Certificate: Gender Practice  Level 4  NQF Level 04  Reregistered  2023-06-30  HW SETA 
    Elective  49872   Further Education and Training Certificate: Victim Empowerment Co-ordination  Level 4  NQF Level 04  Reregistered  2023-06-30  HW SETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Abinet (PTY)LTD 
    2. Academy of Training and Development 
    3. Academy of York Pty Ltd 
    4. AccTech Systems (PTY)LTD 
    5. Act of Grace 97 
    6. Added Advantage Academy (Durban) 
    7. Advantage Training Services cc 
    8. Afedile M Learning Centre (Pty) Ltd 
    9. Affirmations Training 
    10. AFRIC POLICING INSTITUTE 
    11. All Access Holdings 
    12. All Connections cc 
    13. Amasiko Trading Enterprise 
    14. Amitek Business College 
    15. Ankalite (Pty) Limited 
    16. Arden School of Management 
    17. Artshub Institute (Pty) Ltd 
    18. Aspirations Communication Training CC 
    19. ATTI Nelspruit Pty Ltd 
    20. Aubrey Nyiko Business Enterprise cc 
    21. AUM IT Solutions 
    22. Avenida (Pty) Ltd 
    23. Bantsho Marketing & Management Strategies 
    24. BEST PERFORMERS COLLEGE 
    25. Beth Horner & Associates 
    26. Birnam Business College (Pty) Limited 
    27. Bophelo Tota ICT Driving Academy (Pty) Ltd 
    28. Boston City Campus (Pty) Ltd 
    29. BRIGHT IDEA PROJECTS 447 PTY LTD T/A MIND -THE- GAP 
    30. Broadband College of Technology 
    31. BTC Campus (Pty) Ltd 
    32. Business Management Training College (Pty) Ltd 
    33. Bytes People Solutions A Division of Altron TMT (Pty) Ltd 
    34. Calandra Trading 523(PTY) 
    35. Cape Town Society for the Blind 
    36. Certified Workforce Trainers cc. 
    37. Chartall Business College 
    38. Circleway College 
    39. Claas Illustration 
    40. College Africa Group (Pty) Ltd 
    41. Columbus Consulting Pty Ltd 
    42. CompEd IT Training 
    43. Competence computer and business management 
    44. CTU Training Solutions 
    45. CYBER MINDS (PTY) LIMITED 
    46. DAM SCHOOL OF POLICING 
    47. DAM SCHOOL OF POLICING POLOKWANE 
    48. DAM SCHOOL OF POLICING PRETORIA 
    49. DC Dynamic College of Commerce & Further Training (Pty) Ltd 
    50. Ditlotlo Trading Enterprise Cc 
    51. DMP Training (PINETOWN) (TP) 
    52. DVG Property (Pty)Ltd 
    53. Eagle Computer Training 
    54. Eastern Cape Academy of Technology 
    55. EDU - FLEET 
    56. Edu-Prof Training Centre 
    57. Ekasi IT Solutions CC 
    58. Ekurhuleni Computer College 
    59. Elangeni Training Institute 
    60. Etest 
    61. Fakazani Management Services 
    62. Falcon Business Institute (Pty) Ltd 
    63. Far-Ahead Computer Training Centre Cc 
    64. Faranang Business and Training Solutions PTY(LTD) 
    65. Footprint Media academy Pty ltd 
    66. Forek Institute of Technology (Pty) Ltd 
    67. Fort Hare Solutions (PTY) LTD 
    68. Gabasega Consulting and Training Centre 
    69. GATYANA TRAINING ACADEMY 
    70. Gauteng College of Engineering and Technology (PTY) LTD 
    71. Gegana Computer Academy and Business Solutions cc 
    72. GLOBAL STAR TRADING CC 
    73. Golden Step Campus (Pty) Ltd. 
    74. Goldfields TVET College 
    75. Goodwill Institute Of Technology 
    76. Gurandbuilt Management Development 
    77. Hazyview Computer College 
    78. Hectic Productions cc 
    79. HJN TRAINING CC 
    80. iLearn Corporate Services PTY LTD 
    81. Indonsa Consulting and Training cc 
    82. Information Technology Resource Centre 
    83. Institute of Business Management 
    84. Institute of Training and Education for Capacity Building 
    85. ISAMON VOCATIONAL COLLEGE OF EXCELLENCE 
    86. iSolve Business Solutions (Pty) Ltd 
    87. JEPPE COLLEGE OF COMMERCE AND COMPUTER 
    88. Jeppe College of Commerce and Computer Studies 
    89. John Taolo Gaetsewe Developmental Trust 
    90. Josmap Training Institute 
    91. Karabo Info Centre and Trading 
    92. Keybase Training Solutions Cc 
    93. Kezla Investments 
    94. King Sabata Dalindyebo TVET College 
    95. Kumani Computer College 
    96. Lephalale Core Skills Academy (Pty) Ltd 
    97. Leseding Computer Systems (Pty) Ltd 
    98. LGIT Smart Solutions 
    99. Limco Consulting and management (Pty) Ltd 
    100. Loja Trading cc 
    101. Mackeys Computing (Pty) Ltd 
    102. Malope IT Solutions 
    103. Masana Brainstorm Conferencing cc 
    104. Mash Computer Training 
    105. Mass Computer Training And Printers 
    106. Mgwezane Training and Events Management CC. 
    107. Modern Technical College FET 
    108. Mosadikago Trading Cc 
    109. Mpisholo Training Solutions 
    110. Mthonyama Technologies cc 
    111. National Computer College Carletonville 
    112. NCM Computer and Business Academy 
    113. Ndabezitha Life Skills Training Institute 
    114. NEMISA 
    115. NetCampus (Pty) Ltd. 
    116. New Era Computer Training Centre (Hidobyte CC) 
    117. Nhlahle Development Agency 
    118. Ntamunde Investment 
    119. NTI College 
    120. Ocule IT cc 
    121. On the Ball College Pty ltd 
    122. Overcomers Training College (Pty) Ltd 
    123. PEAKFORD MANAGEMENT CONSULTING 
    124. Petra institute of Development (PTY) Ltd 
    125. Phephani Learnerships cc 
    126. Pillays Computer and Careers 
    127. Plastics Federation of South Africa (MAITLAND) (TP) 
    128. Plastics Federation of South Africa (MIDRAND) (TP) 
    129. Plastics Federation of South Africa (WESTMEAD) (TP) 
    130. Prophesy Training College (Pty) Ltd 
    131. PROSERV SA (PTY) LTD 
    132. Protech Business and Computer College Pty Ltd. 
    133. Rand Training College 
    134. Reaithuta Computer Academy 
    135. Regent-Comp 
    136. Retshetse Training Project 
    137. Richfield Graduate Institute of Technology Pty Ltd 
    138. Rorisang Computer (Pty) Ltd 
    139. RUSTENBURG EMERGENCY AND DISASTER MANAGEMENT SERVICES TRAINING ACADEMY 
    140. Sankin Computer Training Pty Ltd 
    141. Sebata Municipal Solutions (Pty) Limited 
    142. Sebenzisanane Human Capital 
    143. SEDIBENG 
    144. Setlagole Telecentre 
    145. SHEPPERD ACADEMY 
    146. SHIRS VISION COMPLEADEV PTY LTD 
    147. Sivile Housing Association RSA 
    148. Siyabonga Multi - Purpose Centre 
    149. Siyafunda Community Technology Centre 
    150. SKILLS DYNAMICS AFRICA PTY LTD 
    151. South Africa Advanced Skills Institute (Pty) Ltd 
    152. South African Guide-Dogs Association for the Blind 
    153. Southern Africa Youth Project NPC 
    154. Sovereign Skills Development Institute (Pty) 
    155. Star Light Consulting 
    156. Success Christian Training Centre 
    157. Taal-Net Training Institute 
    158. Terry Computer Services cc 
    159. The Finishing College (Pty) Ltd 
    160. The Graduate Institute of South Africa 
    161. Tira Telecoms 
    162. Titan Trade Technologies (Pty) Ltd 
    163. Training for Results (Pty) Ltd 
    164. Tshwane College of Commerce and Computer 
    165. Tumelo Education and Training 
    166. Turnstone Trading 183 (Pty) Ltd 
    167. Umbuso Training Services (Pty) Ltd. 
    168. Vukani Solutions 
    169. Vuthlari Marketing Consulting (PTY)LTD 
    170. Waterberg TVET College 
    171. Whitestone College 
    172. Y2K COLLEGE 
    173. Zealot Business College cc 
    174. ZJ Africa Learn (Pty) Ltd 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.