SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Demonstrate knowledge and insight into a bid committee system applicable to an Organ of State in South Africa 
SAQA US ID UNIT STANDARD TITLE
337061  Demonstrate knowledge and insight into a bid committee system applicable to an Organ of State in South Africa 
ORIGINATOR
Task Team - Public Sector 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Public Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5  15 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This Unit Standard is intended for learners in the public sector and Organs of State who serve on Bid Specification, Evaluation or Adjudication Committees as part of a bid process. It will be useful for Supply Chain Management Practitioners, Senior Managers, Managers, Accounting Officers, and End Users who operate in cross functional teams. It may also be useful for specialists in specific fields who are members of bid committees.

The qualifying learner is capable of:
  • Discussing elements of a Supply Chain Management model that apply to the bid committee system.
  • Applying knowledge of the applicable regulatory framework to ensure compliance.
  • Discussing the importance of ethical conduct at all stages of the bid committee process.
  • Apply knowledge of the functions of the Bid Specification Committee.
  • Apply knowledge of the functions of the Bid Evaluation Committee.
  • Apply knowledge of the functions of the Bid Adjudication Committee. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners are competent in Communication and Mathematical Literacy at NQF Level 4. 

    UNIT STANDARD RANGE 
    The typical scope of this Unit Standard is:
  • Organs of State include all spheres of Government, Public Entities, Constitutional Institutions and Municipal Entities.
  • Commodities refer to goods, works and services. 
    		•

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Discuss elements of the Supply Chain Management model that apply to the bid committee system. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The elements of a relevant Supply Chain Management model are analysed with reference to how the different bid committees relate to the elements. 
    ASSESSMENT CRITERION RANGE 
    Elements include, but are not limited to:
  • Demand, acquisition, logistics, disposal, risk and performance management.
     
    		•

    ASSESSMENT CRITERION 2 
    The role players in the bid committee system are identified with reference to their roles, impact and relevance on the committees. 
    ASSESSMENT CRITERION RANGE 
    Role players may include, but are not limited to:
  • End Users, Supply Chain Management Practitioners, Technical Experts, Delegated Officials, Senior Managers, Legal Experts, Auditors, Accounting Officers, Chief Financial Officers and Advisers.
     
    		•

    SPECIFIC OUTCOME 2 
    Apply knowledge of the applicable regulatory framework to ensure compliance. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The regulatory framework applicable to the bid committee system in a particular Organ of State is identified and an indication is given of how each legislation and/or prescript regulates the decision making of a committee. 
    ASSESSMENT CRITERION RANGE 
    The regulatory environment may include, but is not limited to:
  • The Constitution of the Republic of South Africa, Public Finance Management Act, Municipal Finance Management Act, Preferential Procurement Policy Framework Act, Broad-Based Black Economic Empowerment Act, Construction Industry Development Board Act and relevant practice notes, circulars and guides.
     
    		•

    SPECIFIC OUTCOME 3 
    Discuss the importance of ethical conduct in the bid committee process. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Codes of Conduct relating to the bid committee process are analysed and applied to describe the behaviour required of a member of a bid committee. 

    ASSESSMENT CRITERION 2 
    The rationale for a Code of Conduct is explained with reference to the benefits and consequences in cases of abuse. 

    SPECIFIC OUTCOME 4 
    Apply knowledge of the functions of the Bid Specification Committee. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Recommendations for the composition of a Bid Specification committee are made that reflect the specific commodity to be procured and legislative requirements. 

    ASSESSMENT CRITERION 2 
    Knowledge of the functions of a Specification Committee is applied to prepare a bid invitation. 
    ASSESSMENT CRITERION RANGE 
    The bid invitation may include, but is not limited to:
  • Technical specifications, bid special conditions of contract, goals and points in terms of the Preferential Procurement Policy Framework Act, evaluation criteria, ratio split between price and functionality for the appointment of consultants, market research, available funds, life cycle costing, total cost of ownership, (procurement threshold value), procurement methods, sourcing strategies, inspection requirements and compulsory pre-bid or briefing meetings.
     
    		•

    SPECIFIC OUTCOME 5 
    Apply knowledge of the functions of the Bid Evaluation Committee. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Recommendations for the composition of a Bid Evaluation Committee are made and substantiated for a specific commodity. 

    ASSESSMENT CRITERION 2 
    Standard bidding documents are checked for completeness against predetermined criteria for a specific commodity. 

    ASSESSMENT CRITERION 3 
    A bid is evaluated against a specification or terms of reference, relevant legislation, the General Conditions of Contract, Specific Conditions of Contract and other predetermined criteria. 

    ASSESSMENT CRITERION 4 
    A bid is evaluated in terms of the capacity and capability of a bidder. 

    ASSESSMENT CRITERION 5 
    A counter proposal is evaluated for acceptability to the Organ of State. 

    ASSESSMENT CRITERION 6 
    A recommendation for award is made and substantiated in the format required by a specific Organ of State. 
    ASSESSMENT CRITERION RANGE 
    Recommendations include, but are not limited to:
  • A comparative schedule of preferential points scored by each bidder, availability of funds, declaration of interests, whether bidders are restricted or not, motivation for passing over a bidder and tax matters.
     
    		•

    SPECIFIC OUTCOME 6 
    Apply knowledge of the functions of the Bid Adjudication Committee. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Recommendations for the composition of a Bid Adjudication Committee are made and substantiated based on prescribed guidelines. 

    ASSESSMENT CRITERION 2 
    The powers of a Bid Adjudication committee in making decisions are discussed with reference to the implications and consequences of the committee's decisions. 

    ASSESSMENT CRITERION 3 
    Recommendations from a Bid Evaluation Committee are scrutinized for fairness, correctness and compliance with predetermined criteria. 

    ASSESSMENT CRITERION 4 
    The importance of members declaring own interests is discussed with reference to the consequences of neglecting to disclose for the member and the Organ of State. 

    ASSESSMENT CRITERION 5 
    The Code of conduct for the Adjudication Committee is analysed to determine compliance to meeting procedure. 

    ASSESSMENT CRITERION 6 
    Recommendations are made and reported to the relevant authorities. 
    ASSESSMENT CRITERION RANGE 
    Relevant authorities may include, but are not limited to:
  • The Accounting Officer, National (State) or Provincial Treasury, Chief Executive Officer, Municipal Councils, Accounting Authorities and the Auditor General.
     
    		•


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Anyone assessing a candidate against this Unit Standard must be registered as an assessor with the relevant ETQA or ETQA where a Memorandum of Understanding (MOU) exists with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this Unit Standard must be accredited as a provider through the relevant ETQA or ETQA where a Memorandum of Understanding (MOU) exists with the relevant ETQA.
  • Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines and the agreed ETQA procedures. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    N/A 

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    The learner is able to identify and solve problems in which responses show that responsible decisions using critical and creative thinking have been made in analysing bid documents and making and substantiating recommendations from the different Bid Committees. 

    UNIT STANDARD CCFO WORKING 
    The learner is able to work effectively with others as a member of a team, group, organisation or community in participating in a bid committee. 

    UNIT STANDARD CCFO ORGANISING 
    The learner is able to organise and manage him/herself and his/her activities responsibly and effectively in performing the functions of a Bid committee. 

    UNIT STANDARD CCFO COLLECTING 
    The learner is able to collect, organise and critically evaluate information in evaluating bids. 

    UNIT STANDARD CCFO COMMUNICATING 
    The learner is able to communicate effectively in the modes of oral and/or written presentations in reporting findings. 

    UNIT STANDARD CCFO DEMONSTRATING 
    The learner is able to demonstrate an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation in understanding the relationship between the three Bid committees and elements of Supply Chain management. 

    UNIT STANDARD CCFO CONTRIBUTING 
  • The learner is able to participate as a responsible citizen in the life of local, national and global communities in participating ethically in a Bid Committee.
  • The learner is able to be culturally sensitive across a range of social contexts in working with diverse groups in local and global markets. 
    		•

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  50372   Further Education and Training Certificate: Municipal Finance and Administration  Level 4  NQF Level 04  Reregistered  2023-06-30  LG SETA 
    Elective  57824   Further Education and Training Certificate: Public Administration  Level 4  NQF Level 04  Reregistered  2023-06-30  PSETA 
    Elective  50060   National Certificate: Public Administration  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 
    Elective  80047   National Certificate: Road Safety Development  Level 5  NQF Level 05  Reregistered  2023-06-30  SAS SETA 
    Elective  74149   National Certificate: Supply Chain Management  Level 5  NQF Level 05  Reregistered  2023-06-30  TETA 
    Elective  49554   National Diploma: Public Finance Management and Administration  Level 5  NQF Level 05  Reregistered  2023-06-30  LG SETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
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    61. Leap Projects 
    62. Learning Exchange Pty (Ltd) 
    63. LETZAA Group 
    64. Lip Holding (pty) LTD 
    65. LMMM Training and Development 
    66. Madidi Supply Chain Institute & Business Institute 
    67. Mafamawethu Consultants 
    68. Mahloko Training, Auditing Services and other Projects 
    69. Makavila Suppliers CC. 
    70. Makgoka Development Facilitation (PTY) Ltd. 
    71. Mamuhle Academy 
    72. Maritime Business Institute 
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    80. MML Consulting CC. 
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    83. MUHANGWENE DEVELOPMENT ENTERPRISE 
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    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.