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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Provide logistical support for an event 
SAQA US ID UNIT STANDARD TITLE
260179  Provide logistical support for an event 
ORIGINATOR
SGB Travel, Tourism and Events 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Hospitality, Tourism, Travel, Gaming and Leisure 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  3 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2026-06-30   2029-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is aimed at individuals required to handle the arrangement and administration of events logistics including venue bookings, travel, transport, transfer and accommodation arrangements for delegates and event participants. Individuals meeting the outcomes requirements of this unit standard will be working under supervision and will in particular be involved in support tasks associated with logistical arrangements and the administration thereof for an event. Learners will be able to conduct responsibilities according to a work schedule and maintain required time frames.

On achievement of this unit standard the learner will understand and be able to:
  • Determine logistical requirements applicable to an event.
  • Coordinate logistical arrangements for an event.
  • Perform logistic administration an event. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that a learner will be competent in:
  • Communication at NQF Level 3.
  • Mathematical Literacy at NQF Level 3. 
    		•

    UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Determine logistical requirements applicable to an event. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The logistical requirements for an event are determined as it applies to the event scope and plan. 
    ASSESSMENT CRITERION RANGE 
    Type of arrangements required, time frames for arrangement, communication requirements, date time and venue for the event.
     

    ASSESSMENT CRITERION 2 
    Special requirements are determined as to enable logistical arrangements applicable to an event. 
    ASSESSMENT CRITERION RANGE 
    Special requirements include but is not limited to:
  • Individual preferences in terms of flights, accommodation, transportation and transfers, Specific dietary needs as impacted on in terms of religious orientation, medical requirements and lifestyle choices such as vegetarianism, Special needs including access for individuals with disabilities.
     
    		•

    ASSESSMENT CRITERION 3 
    Internal communication channels and levels of authorisation are determined as it applies to the logistics arrangements and administration. 

    SPECIFIC OUTCOME 2 
    Coordinate logistical arrangements for an event. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Logistical arrangements for a meeting or event are coordinated according to event and organizational requirements. 
    ASSESSMENT CRITERION RANGE 
    Coordination includes but is not limited to:
  • Range of dates as to establish suitable dates communicated, suitable dates and venues confirmed based on received responses, final venue selection, caterer and menu selection, meeting room lay-out, décor, equipment and stationary, lighting, media including proximas and OHPs, identification of available accommodation.
     
    		•

    ASSESSMENT CRITERION 2 
    Internal and external communication is coordinated as per arrangement requirements. 

    ASSESSMENT CRITERION 3 
    Bookings are concluded according to operational requirements as per own levels of authorisation. 
    ASSESSMENT CRITERION RANGE 
    Booking include but is not limited to:
  • Venue, caterer, flights, transport, delegates, accommodation.
     
    		•

    SPECIFIC OUTCOME 3 
    Perform logistic administration for an event. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Record keeping and administrative forms and templates used for recording of logistical arrangements are determined as it applies to the operational requirements. 

    ASSESSMENT CRITERION 2 
    Communication is conducted to ensure effective logistical arrangement coordination. 
    ASSESSMENT CRITERION RANGE 
    Communication includes but is not limited to collating, recording and forwarding of finalized logistical arrangements in hard and electronic copy.
     

    ASSESSMENT CRITERION 3 
    Documentation is distributed and recorded as to enable the maintaining of records relevant to logistical arrangements relevant to event delegates/attendees. 

    ASSESSMENT CRITERION 4 
    Administrative requirements as it applies to the confirmation of logistical arrangements are concluded as per operational requirements and standards. 
    ASSESSMENT CRITERION RANGE 
    Confirmations to delegates, confirmations to service providers, handling of quotations, agreements, financial administration including requisitions, invoicing, payment of deposits.
     


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Anyone assessing an individual against this unit standard must meet the assessor requirements of the relevant ETQA. In particular, such assessors must demonstrate that they assess in terms of the scope and context defined in all the range statements.
  • Any institution offering learning towards this unit standard must be accredited as a provider with the relevant ETQA.
  • External moderation of assessment will be conducted by the relevant ETQA at its discretion according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Scheduling of time to meet specific targets.
  • Knowledge of meeting and accommodation venue types.
  • Procedures for confirmation of venues and meetings/events.
  • Procedures to follow when finalising arrangements.
  • Processing and distribution of documentation.
  • Sponsorships and other resouces.
  • Organizational administrative requirements, forms and templates. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Problem solving relating to identifying, prioritising and provision for individual and organizational event specific requirements as to enable effective logistical arrangements. 

    UNIT STANDARD CCFO ORGANISING 
    Self-Organisating in terms of the effective planning and maintaining of records applicable to the logistics coordination for an event. 

    UNIT STANDARD CCFO COLLECTING 
  • Information-review relating to demonstrating knowledge and understanding of the factors considered in the coordination of event arrangements. 
    		•

    UNIT STANDARD CCFO COMMUNICATING 
    Communication plays a role in the internal and external logistical arrangement of information and confirmation both to internal and external parties and clients. 

    UNIT STANDARD CCFO SCIENCE 
    Use of science and technology to record, collate and distribute records and administration associated with events logistics. 

    UNIT STANDARD CCFO DEMONSTRATING 
  • Inter-relatedness of systems relating to the integration of a variety of services impacting on the effective logistical arrangement of an event. 
    		•

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    A Minor event is defined as an event of low complexity consisting of a maximum of 100 persons, single venue, event activity with no break-aways, within a single day. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  67461   Further Education and Training Certificate: Event Support  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  71729   Further Education and Training Certificate: Public Relations Practice  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SERVICES 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. AGSA 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.