SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Manage time keeping records 
SAQA US ID UNIT STANDARD TITLE
254596  Manage time keeping records 
ORIGINATOR
Task Team - Wholesale and Retail 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Wholesale and Retail 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 4  NQF Level 04  5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is intended for people who check time keeping records prior to them being sent to a payroll department for pay to be made up and who authorise time worked and absent time.

Persons credited with this unit standard are able to check and verify time keeping records, to identify any errors, to correct errors as well as authorise absenteeism and ensure supporting documentation is available so that payroll queries are minimised and pay is not held up through incorrect time keeping records.

Learners will be able to:
  • Check timekeeping records for completeness.
  • Analyse time keeping records to determine short time and overtime.
  • Validate time keeping records. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that the learner attempting this unit standard has completed the following area of learning:
  • Mathematical Literacy at NQF Level 3.
  • Communication at NQF Level 3. 
    		•

    UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Check timekeeping records for completeness. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The effect of late and inaccurate pay is explained in terms of its impact on the morale of an outlet and the team. 

    ASSESSMENT CRITERION 2 
    The method for recording time worked is demonstrated according to organisational procedures. 

    ASSESSMENT CRITERION 3 
    Time keeping records are checked and missing information is identified according to organisational and legal requirements. 

    ASSESSMENT CRITERION 4 
    Lacking information is collected from the relevant parties to complete the time keeping records. 

    SPECIFIC OUTCOME 2 
    Analyse time keeping records to determine short time and overtime. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Absenteeism, short time and overtime and the impact thereof are explained in terms of organisational and legal prescripts. 

    ASSESSMENT CRITERION 2 
    Absenteeism, short time and overtime are identified on time keeping records in line with legal and organisational requirements. 

    ASSESSMENT CRITERION 3 
    The procedure to control absenteeism, overtime and short time supporting documentation is explained in terms of legal and organisational requirements. 

    ASSESSMENT CRITERION 4 
    Supporting documentation for absenteeism, overtime and short time is archived as required by the law and the organisational procedures. 

    SPECIFIC OUTCOME 3 
    Validate time keeping records. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The importance of adhering to deadlines for the authorisation of time keeping records is explained as it applies to the organisation. 

    ASSESSMENT CRITERION 2 
    Time keeping records are authorised as required by the organisation procedures within required deadlines. 

    ASSESSMENT CRITERION 3 
    Supporting documentation to be forwarded to pay office is handled as required by the law and the organisation procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Anyone assessing an individual against this unit standard must meet the assessor requirements of the relevant ETQA. In particular, such assessors must demonstrate that they assess in terms of the scope and context defined in all the range statements.
  • Any institution offering learning towards this unit standard must be accredited as a provider with the relevant ETQA.
  • External moderation of assessment will be conducted by the relevant ETQA at its discretion according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    Learning programme covering this unit standard must address the following knowledge areas:
  • Organisation's methods for recording time worked.
  • How to identify missing information on organisational time keeping records.
  • Methods of correcting time keeping records.
  • Deadlines for the authorisation of time keeping records.
  • How to authorise time keeping records.
  • Organisational and legal requirements in respect to absenteeism, short time and overtime.
  • Supporting documentation required in the event of absenteeism, short time and overtime.
  • The effect of late and inaccurate pay on the moral of an outlet and the team. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Solving problems. Analyse time keeping records to determine short time and overtime. 

    UNIT STANDARD CCFO WORKING 
    Working effectively with others as a member of a team. Check timekeeping records for completeness. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and ones activities. Validate time keeping records. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information. Analyse time keeping records to determine short time and overtime. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively.

    Refer to the following Specific Outcome(s):
  • Check timekeeping records for completeness. 
    		•

    UNIT STANDARD CCFO DEMONSTRATING 
    Understand the world as a set of related system. Check timekeeping records for completeness. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  63409   National Certificate: Wholesale and Retail Operations  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  W&RSETA 
    Elective  71949   Further Education and Training Certificate: Automotive Components: Manufacturing and Assembly  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  MERSETA 
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  79687   Further Education and Training Certificate: Metal and Engineering Manufacturing Processes  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  MERSETA 
    Elective  64209   Further Education and Training Certificate: Metals Production  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
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    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.