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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Prepare and manage a budget 
SAQA US ID UNIT STANDARD TITLE
252038  Prepare and manage a budget 
ORIGINATOR
SGB Generic Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Generic Management 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5  5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2026-06-30   2029-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This Unit Standard is intended for managers in all economic sectors. These managers would typically be second level managers such as heads of department, section heads or divisional heads, who may have more than one team reporting to them.

The qualifying learner is capable of:
  • Identify and select types of budgets for a unit.
  • Prepare for creating a budget for a unit.
  • Create an annual budget for a unit.
  • Manage a budget for a period. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners are competent in:
  • Communication at NQF Level 4.
  • Mathematical Literacy at NQF Level 4.
  • Computer Literacy at NQF Level 4. 
    		•

    UNIT STANDARD RANGE 
  • The learner is required to apply the learning in respect of this/her own area of responsibility.
  • Unit refers to the division, department or business unit in which the learner is responsible for managing and leading staff.
  • Entity includes, but is not limited to, a company, business unit, public institution, small business, Non-Profit Organisation or Non-Governmental Organisation. 
    		•

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Identify and select types of budgets for a unit. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The potential functions, aims and scope for budgets are described with practical examples. 

    ASSESSMENT CRITERION 2 
    The appropriate functions, aims and scope of budgets are identified in terms of their relevance to a unit. 

    ASSESSMENT CRITERION 3 
    The different methodologies for creating a budget are evaluated on the basis of their application. 
    ASSESSMENT CRITERION RANGE 
    The methodologies include zero-based and activity-based budgets and building on the previous year.
     

    ASSESSMENT CRITERION 4 
    The appropriate methodologies for creating a budget are selected with reference to their relevance to a unit. 

    ASSESSMENT CRITERION 5 
    The range of budgets and sections of budgets to be prepared are selected with reference to their relevance to a unit. 

    SPECIFIC OUTCOME 2 
    Prepare for creating a budget for a unit. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Historical data is collected, recorded and sorted to inform the creation of the budget for a unit. 

    ASSESSMENT CRITERION 2 
    Data for the creation of the budget is analysed to determine their appropriateness for a unit. 

    ASSESSMENT CRITERION 3 
    Data for the creation of the budget is verified to determine the correctness of data to be used. 

    SPECIFIC OUTCOME 3 
    Create an annual budget for a unit. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The draft budget is compiled using the historical data collected as basis for creating the targeted figures and future trends. 

    ASSESSMENT CRITERION 2 
    The budget is checked for relevancy and practicality using the forecasted draft. 

    ASSESSMENT CRITERION 3 
    External and internal scenarios that may affect the budget projections are evaluated in terms of their relevance to a unit. 

    ASSESSMENT CRITERION 4 
    Sensitivity analyses are conducted to assess the impact of better-than-expected and worse-than-expected outcomes. 

    SPECIFIC OUTCOME 4 
    Manage a budget for a period. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Actual income and expenditure are accurately compared against targets set in the budget. 

    ASSESSMENT CRITERION 2 
    Variances are calculated using the budget and the variation. 

    ASSESSMENT CRITERION 3 
    The reasons for variances are analysed to determine the cause of the variance. 

    ASSESSMENT CRITERION 4 
    Corrective measures are recommended to bring budget back on track. 

    ASSESSMENT CRITERION 5 
    Recommendations are made to increase income and reduce expenditure to improve future budget compliance. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    N/A 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Different types of budgets, their functions, aims and scope.
  • Methodologies for creating budgets.
  • Historical data used in creating a budget.
  • Techniques for making budget projections and forecasts.
  • Techniques for calculating variances.
  • Techniques for conducting sensitivity analysis.
  • The drivers of costs. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    The learner is able to identify and solve problems in which responses show that responsible decisions using critical and creative thinking have been made in preparing a budget for a unit. 

    UNIT STANDARD CCFO ORGANISING 
    The learner is able to organise and manage him/herself and his/her activities responsibly in preparing a budget for a unit. 

    UNIT STANDARD CCFO COLLECTING 
    The learner is able to collect, organise and critically evaluate information and applying this in compiling a budget for a unit. 

    UNIT STANDARD CCFO COMMUNICATING 
    The learner is able to communicate effectively using visual, mathematics and language skills in the modes of oral and/or written presentations in communicating with team members in relation to the management of the budget of a unit. 

    UNIT STANDARD CCFO DEMONSTRATING 
    The learner is able to demonstrate an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation in applying knowledge of and insight into the management of the budget of a unit. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  66190   National Certificate: Adventure Based Learning  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  CATHSSETA 
    Core  73129   National Diploma: Public Relations Practice  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SERVICES 
    Core  63369   National Diploma: Trade Union Practice  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  ETDP SETA 
    Core  64349   National Diploma: Aeronautical Surveillance Systems: Engineering Support  Level 6  NQF Level 06  Passed the End Date -
    Status was "Reregistered"     		 2016-12-31  TETA 
    Fundamental  80686   National Diploma: Supply Chain Management: Sensitive Consumer Products  Level 6  NQF Level 06  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  FOODBEV 
    Elective  59201   National Certificate: Generic Management  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  61529   National Certificate: Loss Adjusting  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  INSETA 
    Elective  64089   National Diploma: Communication and Navigation Systems  Level 6  NQF Level 06  Passed the End Date -
    Status was "Reregistered"     		 2016-12-31  TETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Ayoba Training Institute (Pty)Ltd 
    2. Essential Skills Management 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.