SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Plan and prepare meeting communications 
SAQA US ID UNIT STANDARD TITLE
13934  Plan and prepare meeting communications 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.

The qualifying learner is capable of:
  • Demonstrating an understanding of the agenda of meetings
  • Explaining the purpose and objective of minutes of meetings
  • Taking minutes of meetings 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners will have demonstrated competence in communication at NQF level 2 or equivalent. 

    UNIT STANDARD RANGE 
  • Resources for agenda will include chairperson, committees, members, matters arising from previous minutes.
  • Resources for minute taking will include sufficient paper, pen, pencils, eraser, tapes, tape recorder, extension cord, note book, minute book, resolutions and agenda. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of the agenda of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The advantages of a well constructed agenda are explained. 

    ASSESSMENT CRITERION 2 
    2. Matters on agenda appear in a logical and systematical order. 

    ASSESSMENT CRITERION 3 
    3. Sources of agenda matters are identified and explained. 

    ASSESSMENT CRITERION 4 
    4. An agenda is produced in the required format and time frame. 

    SPECIFIC OUTCOME 2 
    Explain the purpose and objective of minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Types of minutes are identified and explained. 

    ASSESSMENT CRITERION 2 
    2. The importance of accurate recording and producing of minutes is explained. 

    ASSESSMENT CRITERION 3 
    3. The distribution list is described. 

    ASSESSMENT CRITERION 4 
    4. Methods of distributing minutes is explained. 

    ASSESSMENT CRITERION 5 
    5. The reasons for distributing minutes promptly is explained. 

    SPECIFIC OUTCOME 3 
    Take minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Resources required for minute taking are identified, listed and explained. 

    ASSESSMENT CRITERION 2 
    2. Items to be included in minutes of meeting are listed and explained. 

    ASSESSMENT CRITERION 3 
    3. Attendees to meeting are identified. 

    ASSESSMENT CRITERION 4 
    4. The characteristics of good minutes are identified and explained. 

    ASSESSMENT CRITERION 5 
    5. Minutes are concise and accurate and reflect proceedings. 

    ASSESSMENT CRITERION 6 
    6. Minutes are produced and distributed in required format and time frame. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Methods and techniques for taking minutes
  • Resources required for agenda and meeting
  • Listening techniques 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to taking of minutes. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the preparing of the meeting agenda. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one`s activities in order to have an organised agenda and for the preparation of minute taking. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information during the meeting in order to write concise and accurate minutes. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all stakeholders of the meeting. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Understand the world as a set of related systems understanding the consequences of poor minutes. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  57823   National Certificate: Ward Committee Governance  Level 2  NQF Level 02  Reregistered  2023-06-30  LG SETA 
    Core  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Reregistered  2023-07-30  As per Learning Programmes recorded against this Qual 
    Core  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  49648   National Certificate: New Venture Creation (SMME)  Level 2  NQF Level 02  Reregistered  2023-06-30  SERVICES 
    Elective  63189   National Certificate: Medical Laboratory Assistance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2012-06-30   
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  67463   Further Education and Training Certificate: Human Resources Management and Practices Support  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  23976   National Certificate: Local Employment and Skills Development Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2006-08-13  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Academy of York Pty Ltd 
    2. Advanced Assessments and Training 
    3. Afri Training Institute 
    4. AFRIC POLICING INSTITUTE 
    5. Afriwealth Consulting 
    6. AfroXpert Performance Developement cc 
    7. Akadon Trading (Pty) Ltd 
    8. Alabaster Training Centre 
    9. ALL CONNECTIONS 
    10. Amadube Investments CC 
    11. AMASOND ANOMOYA PTY LTD 
    12. Arion Solutions 
    13. ATLEGANG BUSINESS CONSULTING 
    14. AVAX SA 481 CC. T/A Mandisa Development Services 
    15. Avenida (Pty) Ltd 
    16. Aviwe BDS 
    17. BDCE 
    18. Bright Day Consultancy 
    19. Brilliant Affairs 
    20. BTM CONSULTING AND PROJECTS CO-OPERATIVE LIMITED 
    21. Bull's Business and Skills Training Institute 
    22. BUYANDISWA DEVELOPMENT TRAINING CC 
    23. Cailey Ann Human Capital Consulting 
    24. CB Willemse Training 
    25. CBM Training 
    26. Change Strategies Consulting Services CC 
    27. Clockwork Recruitment 
    28. Cradle Stars Trading Enterprise 
    29. CTAM Training and Consulting 
    30. DaySeven Training 
    31. DC Dynamic College of Commerce 
    32. Dee's Training (PTY) LTD 
    33. DHOU PTY(LTD) 
    34. Dimension Trust Holdings 
    35. DISTINCT ACCOUNTANCY ACADEMY PTY LTD 
    36. DITEBOGO CONSULTANCY CC 
    37. Dithoriso Phepo Hlweko Services 
    38. DM Training Consultants 
    39. Dunsinea Development and Consulting 
    40. EMA SEBATA TRADING 
    41. Enjo Consultants 
    42. Enterpriseroom 
    43. Epic Solutions 
    44. Ethembeni Multi Service Enterprise (Pty) Ltd 
    45. Excellent Minds Institute (Pty) Ltd 
    46. FACHS Business Consulting & Tr 
    47. Faranang Marketing 
    48. FLUIDROCK GOVERNANCE ACADEMY 
    49. Funda Community Training Centre Primary Co-operative Limited 
    50. Future Performance Training 
    51. Growth Management Consulting 
    52. Hadima Training Academy 
    53. HDPSA 
    54. Heart Solutions 
    55. Heartlines College 
    56. Heirs Training and Development 
    57. Hlombe and Associates 
    58. HR Matters 
    59. IALE School of Advanced Learning Education 
    60. ICM t/a Institute for Career Management 
    61. IGKM Management Services (Pty) Ltd 
    62. IH ACADEMY 
    63. Ikhwezi Management and Training Institute 
    64. Imisebe Skills Development 
    65. IMITHENTE DEVELOPMENT HOLDINGS PTY LTD 
    66. Inafrica General Trading Pty LTD 
    67. INFINITUS TRAINING SOLUTION 
    68. Injeje Training 
    69. Inkwenkwezi Private College & Skills Development 
    70. Innovative Knowlege Worx Trading And Projects 
    71. INTEGER DEVELOPMENT CONSULTANTS 
    72. Isahluko Consulting and Advisory Services KZN 
    73. Isakhaya Training and Consulting 
    74. Izwelethu Black Diamond 
    75. Jabukile Consultancy 
    76. Josmap Training Institute 
    77. KAGISHO BUSINESS CONCEPTS (Pty) LTD 
    78. Kairos Training College 
    79. Kalideen Management Services 
    80. Keewave Trading 403 
    81. Khabonina Investment Holding 
    82. Khantsha Projects NPC 
    83. Khulani HR Consultancy 
    84. Khwezi-Khozi Training Programme 
    85. Kismet Business and Labour Law Solutions 
    86. KLM Empowered Human Solutions Specialists 
    87. KNM Consulting 
    88. KTSC 
    89. Kuyakhula Development Initiatives 
    90. KZN Business Training Centre 
    91. LABOURNET CENTRAL PTY LTD 
    92. Leap Projects 
    93. Lebeko Business Consultants 
    94. LETZAA Group 
    95. Leverage Leadership 
    96. Lima Rural Development Foundation 
    97. Lizwa Ntlabati Trading CC 
    98. Londimvelo Consultants 
    99. Mabuya Amahle Trading 
    100. Magnico Products (PTY) LTD 
    101. Magumzane Traiding cc 
    102. Mahayi HRD Services cc 
    103. Mahloko Training, Auditing Services and other Projects 
    104. Makana Empire 
    105. Makaota Training Consultants 
    106. Makhuba Development Projects CC 
    107. Mamuhle Academy 
    108. Management College of Southern Africa (MANCOSA) 
    109. MASUNGULO YA HINA 
    110. Matsila Holdings 
    111. Mcebo Technologies 
    112. MDCS Skills Academy 
    113. MDINGINDA TRADING PTY LTD 
    114. Menliserve 
    115. Meyiswa Training Academy 
    116. Microzone Training CC 
    117. Mimosa Business Consultants 
    118. MML Consulting CC. 
    119. Mokosso Enterprises 
    120. Mortarboard Training Solutions 
    121. Motheo Skills Entity 
    122. MSC Education Holdings Pty Ltd 
    123. MTK Corporate Solutions 
    124. Mudzi Business Consulting 
    125. MUHANGWENE DEVELOPMENT ENTERPRISE 
    126. Myeza Trading Enterprise 
    127. Mzingeli Trading And Skills Development 
    128. National Institute Community Development and Management 
    129. Networx for Career Development 
    130. Ngaphakathi Investments 
    131. Niv Consultancy 
    132. Nkqubela Community Developers 
    133. Nokusho M Consulting and Trading 
    134. NURTURE NATURE 
    135. Ocklan Carpe Diem Training and Capacity Building Solutions CC. 
    136. OSCAR MADLALA CONSULTING AND PROJECTS 
    137. Ouvrir Trade Training College 
    138. PABALLO LESEDI TRADING AND PROJECTS 
    139. Pebetse Training and Consulting 
    140. Petra institute of Development (PTY) Ltd 
    141. Phoenix Agricultural Solutions 
    142. Pioneer Business Consulting 
    143. PIROT SECURITY SERVICES 
    144. PMA Holdings (PTY ) LTD. 
    145. Poshido Training 
    146. Princetop Corporative Training (Pty) Ltd 
    147. ProDee Training Institute 
    148. Progressive School of Business and Engineering (Pty) 
    149. PTDEV (Pty) Ltd 
    150. PURENOTE TRAINING CONSULTANCY 
    151. RAMAZWI SECURITY SERVICES CC 
    152. Rand International Management and Training Consultants 
    153. Rasinkhu Investments 
    154. Raxela Trading Enterprise 
    155. Regent Business School (Pty) Ltd t/a Regent Business School 
    156. RENZ Events Management and Projects 
    157. Resonance Institute of Learning 
    158. RUS CONSULTING SERVICES 
    159. Ruthekho Training Academy 
    160. SA Entrepreneurship School 
    161. Salt Lake Residence Action Group (SARAG) 
    162. Sebenzisanane Human Capital 
    163. SESTO 
    164. Shirs Vision Compleadev 
    165. Silalele Consulting CC. 
    166. Sillo Consultancy and Business Solutions 
    167. SIZA NESU TRAINING AND DEVELOPMENT 
    168. Skill Tech Solutions 
    169. SKILLUS TRAINING 
    170. South African ABET Development Agency SAADA 
    171. South African Fashion Designers Agency 
    172. South West Gauteng College - Molapo Campus 
    173. SSD Consultants 
    174. STARPLEX 408 CC 
    175. T Mabuya & Associates CC 
    176. Talent Centre Training 
    177. Talent Emporium Academy (PTY) Ltd 
    178. Talent Sculpture 
    179. Tasc Business Consulting and Training 
    180. Thando Consulting Services 
    181. The Crimson CO CC. 
    182. The Skills College for Development and Training 
    183. Thelin t/a TL Consulting 
    184. Thinking Mind Trading 
    185. THUTHUKA NATHI CONSULTANTS 
    186. Thuto-Boswa Education and Training Solution 
    187. Tloumogale Business Development & Consulting 
    188. TOMM TRAINING SOLUTIONS 
    189. Tovani Traiding 299 
    190. TPN Training and Recruitment 
    191. Tshepang Consulting & Project 
    192. Tshisimani Holdings (PTY) Ltd. 
    193. Tshwane Training Institute (PTY) LTD. 
    194. Tumpu Trading and Projects 
    195. TWASA 
    196. TWINMARK STRATEGY AND MANAGEMENT CONSULTANTS 
    197. Ukwakhile Training 
    198. Umfolozi FET College 
    199. Umfolozi TVET College 
    200. UNIVERSITY OF BUSINESS EXCELLENCE(PTY)LTD 
    201. Vicmat Consultants 
    202. VISION ACCOMPLISHED TRADING PTY LTD 
    203. Vision Africa Training Institute 
    204. Visionary skills 
    205. VISIONARY SKILLS ACADEMY 
    206. VPK Business Venture 
    207. WEINVEST INVESTMENT CC 
    208. WeTrain Holdings 
    209. Whitehall Trading Projects 
    210. WMD CIVILS 
    211. YAB Business Solutions (Pty)Ltd 
    212. Your Soul Puzzle 
    213. ZENDALO HR CONSULTING 
    214. Zesh Group 
    215. Ziya Investment Holdings Pty Ltd 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.