SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Plan and prepare meeting communications 
SAQA US ID UNIT STANDARD TITLE
13934  Plan and prepare meeting communications 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.

The qualifying learner is capable of:
  • Demonstrating an understanding of the agenda of meetings
  • Explaining the purpose and objective of minutes of meetings
  • Taking minutes of meetings 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners will have demonstrated competence in communication at NQF level 2 or equivalent. 

    UNIT STANDARD RANGE 
  • Resources for agenda will include chairperson, committees, members, matters arising from previous minutes.
  • Resources for minute taking will include sufficient paper, pen, pencils, eraser, tapes, tape recorder, extension cord, note book, minute book, resolutions and agenda. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of the agenda of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The advantages of a well constructed agenda are explained. 

    ASSESSMENT CRITERION 2 
    2. Matters on agenda appear in a logical and systematical order. 

    ASSESSMENT CRITERION 3 
    3. Sources of agenda matters are identified and explained. 

    ASSESSMENT CRITERION 4 
    4. An agenda is produced in the required format and time frame. 

    SPECIFIC OUTCOME 2 
    Explain the purpose and objective of minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Types of minutes are identified and explained. 

    ASSESSMENT CRITERION 2 
    2. The importance of accurate recording and producing of minutes is explained. 

    ASSESSMENT CRITERION 3 
    3. The distribution list is described. 

    ASSESSMENT CRITERION 4 
    4. Methods of distributing minutes is explained. 

    ASSESSMENT CRITERION 5 
    5. The reasons for distributing minutes promptly is explained. 

    SPECIFIC OUTCOME 3 
    Take minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Resources required for minute taking are identified, listed and explained. 

    ASSESSMENT CRITERION 2 
    2. Items to be included in minutes of meeting are listed and explained. 

    ASSESSMENT CRITERION 3 
    3. Attendees to meeting are identified. 

    ASSESSMENT CRITERION 4 
    4. The characteristics of good minutes are identified and explained. 

    ASSESSMENT CRITERION 5 
    5. Minutes are concise and accurate and reflect proceedings. 

    ASSESSMENT CRITERION 6 
    6. Minutes are produced and distributed in required format and time frame. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Methods and techniques for taking minutes
  • Resources required for agenda and meeting
  • Listening techniques 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to taking of minutes. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the preparing of the meeting agenda. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one`s activities in order to have an organised agenda and for the preparation of minute taking. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information during the meeting in order to write concise and accurate minutes. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all stakeholders of the meeting. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Understand the world as a set of related systems understanding the consequences of poor minutes. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  57823   National Certificate: Ward Committee Governance  Level 2  NQF Level 02  Reregistered  2023-06-30  LG SETA 
    Core  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Core  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  49648   National Certificate: New Venture Creation (SMME)  Level 2  NQF Level 02  Reregistered  2023-06-30  SERVICES 
    Elective  63189   National Certificate: Medical Laboratory Assistance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2012-06-30   
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  67463   Further Education and Training Certificate: Human Resources Management and Practices Support  Level 4  NQF Level 04  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  23976   National Certificate: Local Employment and Skills Development Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2006-08-13  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. 3L Development 
    2. A4 Consultancy CC 
    3. ABA Sebenzi 
    4. Access Employment Skills & Development Agency 
    5. AFRI TRAINING INSTITUTE PTY LTD 
    6. AFRIC POLICING INSTITUTE 
    7. African Divas 
    8. Afriwealth Consulting 
    9. AfroXpert Performance Developement cc 
    10. Akadon Trading (Pty) Ltd 
    11. All Access Holdings 
    12. ALL CONNECTIONS 
    13. Alpharide 
    14. Amabamba Recruitment 
    15. Amadube Investments CC 
    16. ARMS - Audit & Risk Management Solutions 
    17. Asiphokuhle Training and Research Institute 
    18. Attractive Softcare Application Projects cc t/a ASAP Events and Consulting 
    19. AVAX SA 481 CC. T/A Mandisa Development Services 
    20. Avenida (Pty) Ltd 
    21. Azania Contructor 
    22. Bantubanye Skills 
    23. Brainwave Projects 342 CC 
    24. Break The Chains Development Services 
    25. Bright Day Consultancy 
    26. Brilliant Affairs 
    27. Bull's Business and Skills Training Institute 
    28. Business Consulting 
    29. Busma Legal & Labour Services 
    30. CAD Academy (PTY) LTD. 
    31. Canterbury General Services 
    32. CB Willemse Training 
    33. Change Strategies Consulting Services CC 
    34. Classic Human Capital Solutions 
    35. Cradle Stars Trading Enterprise 
    36. CSR Training 
    37. CTAM Training and Consulting 
    38. CTC College(PTY) LTD. 
    39. Dee's Training (PTY) LTD 
    40. DialNx Consultants 
    41. DITEBOGO CONSULTANCY CC 
    42. Ditirelo Skills Development Services 
    43. DM Training Consultants 
    44. Edequette Training Institute 
    45. eThekwini Municipality - Durban 
    46. Ethembeni Multi Service Enterprise (Pty) Ltd 
    47. Excellent Minds Institute (Pty) Ltd 
    48. Faranang Marketing 
    49. Frugatrax Consultants 
    50. Fumani Ma-Afrika Group 
    51. Gauge Architecture 
    52. Glo Leb Training & Development 
    53. Global Care Trading 100 CC 
    54. Goitsikitso Enterprise Trading 
    55. Green Horizon Consulting (Pty) Ltd 
    56. Growth Management Consulting 
    57. Hadima Training Academy 
    58. HDPSA 
    59. Hlaniki Investment Holdings 
    60. Hlombe and Associates 
    61. IALE School of Advanced Learning Education 
    62. ICM t/a Institute for Career Management 
    63. IGKM Management Services (Pty) Ltd 
    64. Ikhaya Training and Consulting 
    65. Inafrica General Trading Pty LTD 
    66. Inkonyane Yamaswazi Projects 
    67. Inkwenkwezi Private College & Skills Development 
    68. Institute of Election Management South Africa 
    69. IQ Skills Academy (PTY) LTD. 
    70. Isago Communications and Consulting 
    71. Iziko Capacity Building CC. 
    72. Izwelethu Black Diamond 
    73. Jabukile Consultancy 
    74. Jabulane Training & Development 
    75. JNUTO Trading and Projects 
    76. Josmap Training Institute 
    77. July GM Holdings 
    78. KAGISHO BUSINESS CONCEPTS (Pty) LTD 
    79. Kairos Training College 
    80. KALIDEEN MANAGEMENT SERVICES PTY LTD 
    81. Kamanga Skills Projects 
    82. Kawaida Collaborative Management Centre 
    83. Kellery Projects 
    84. Kgolo Institute 
    85. Khantsha Projects NPC 
    86. KHOSITHI TRAINING 
    87. KTMO Business Solutions 
    88. Kungawo Consulting Services 
    89. Kuyakhula Development Initiatives 
    90. Lagnita Skills Solutions 
    91. Lamezo Investments 
    92. Leading Skills Online 
    93. Leap Projects 
    94. Lewerb Holdings (PTY) Ltd 
    95. Lizwa Ntlabati Trading CC 
    96. Londimvelo Consultants 
    97. Mabuya Amahle Trading 
    98. Magnico Products (PTY) LTD 
    99. Magumzane Traiding cc 
    100. Mahayi HRD Services cc 
    101. Mahloko Training, Auditing Services and other Projects 
    102. Maile Consulting 
    103. Makaota Training Consultants 
    104. Makavila Suppliers CC. 
    105. Makhuba Development Projects CC 
    106. Mamuhle Academy 
    107. Management College of Southern Africa (MANCOSA) 
    108. Mantrapro (PTY) LTD. 
    109. Maqhawe College 
    110. Masemase Consultancy CC. 
    111. Mass Computer Training And Printers 
    112. Matsila Holdings 
    113. Mazasa Management Consulting CC. 
    114. Mcebo Technologies 
    115. Mega Phase Trading 
    116. Menba Trading and Projects 
    117. Menliserve 
    118. Microzone Training CC 
    119. Mimosa Business Consultants 
    120. Mission Point Consulting 
    121. Mmalethabo Consulting 
    122. Mmaseala Business Academy (PTY) Ltd. 
    123. MML Consulting CC. 
    124. Mortarboard Training Solutions 
    125. Motheo Skills Entity 
    126. Mpeza Training and Development Specialist 
    127. MTK Corporate Solutions 
    128. MUHANGWENE DEVELOPMENT ENTERPRISE 
    129. Myeza Trading Enterprise 
    130. Nemalale Eagles Consultancy CC 
    131. Neopeo Trading & Projects 
    132. Networx for Career Development 
    133. Ngaphakathi Investments 
    134. NGM Skills Transfer 
    135. Nhlahle Development Agency 
    136. NJ & L Trading Enterprise CC. 
    137. Nkqubela Community Developers 
    138. Nokusho M Consulting and Trading 
    139. NOMAKU TRADERS CC 
    140. Nonunu Projects 
    141. NS Global Academy 
    142. Ocklan Carpe Diem Training and Capacity Building Solutions CC. 
    143. Paseka Business Enterprise 
    144. Pebetse Training and Consulting 
    145. Petra institute of Development (PTY) Ltd 
    146. Philani Solutions 
    147. Pioneer Business Consulting 
    148. Pisnah 
    149. PMA Holdings (PTY ) LTD. 
    150. Poshido Training 
    151. Power Rush Trading 170 CC. 
    152. Princetop Corporative Training (Pty) Ltd 
    153. Progressive School of Business and Engineering (Pty) 
    154. PTDEV (Pty) Ltd 
    155. Quick Leap Investment 
    156. Rally Business Consulting 
    157. RAMAZWI SECURITY SERVICES CC 
    158. Reflections Development Institute 
    159. Regent Business School (Pty) Ltd t/a Regent Business School 
    160. RESISA LOGISTICS 
    161. Ruthekho Training Academy 
    162. S'Ncanakazane Trading 
    163. Salt Lake Residence Action Group (SARAG) 
    164. Senelo Trading CC 
    165. Silalele Consulting CC. 
    166. SIZA NESU TRAINING AND DEVELOPMENT 
    167. Smart Foundation 
    168. Sodic Training and Development 
    169. South African ABET Development Agency SAADA 
    170. South West Gauteng College - Molapo Campus 
    171. SSD Consultants 
    172. STARPLEX 408 CC 
    173. Sukumamfazi Trading 
    174. T Mabuya & Associates CC 
    175. Talent Centre Training 
    176. Talent Emporium Academy (PTY) Ltd 
    177. Talent Sculpture 
    178. Tasc Business Consulting and Training 
    179. Thando Consulting Services 
    180. The Crimson CO CC. 
    181. Thinking Mind Trading 
    182. Thubelihle Graduate Institute 
    183. Thuto-Boswa Education and Training Solution 
    184. TJO Projects and Trading 
    185. Tloumogale Business Development & Consulting 
    186. Tovani Traiding 299 
    187. Tradesman Consulting and Training Solutions 
    188. Tshepang Consulting & Project 
    189. Tshisimani Holdings (PTY) Ltd. 
    190. Tshwane Training Institute (PTY) LTD. 
    191. Tumpu Trading and Projects 
    192. TWINMARK STRATEGY AND MANAGEMENT CONSULTANTS 
    193. Umfolozi FET College 
    194. Umqondo Consultancy 
    195. UNIVERSITY OF BUSINESS EXCELLENCE(PTY)LTD 
    196. University of Fort Hare 
    197. University of Venda 
    198. Unlimited Potential Investments 
    199. Vicmat Consultants 
    200. Vision Africa Training Institute 
    201. VISIONARY SKILLS ACADEMY 
    202. Wabu Training and Development 
    203. WEINVEST INVESTMENT CC 
    204. Ya Hina Management Consulting and projects 
    205. YAB Business Solutions (Pty)Ltd 
    206. Zambezi Accounting (Pty) Ltd 
    207. Ziya Investment Holdings Pty Ltd 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.