SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Plan and prepare meeting communications 
SAQA US ID UNIT STANDARD TITLE
13934  Plan and prepare meeting communications 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.

The qualifying learner is capable of:
  • Demonstrating an understanding of the agenda of meetings
  • Explaining the purpose and objective of minutes of meetings
  • Taking minutes of meetings 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners will have demonstrated competence in communication at NQF level 2 or equivalent. 

    UNIT STANDARD RANGE 
  • Resources for agenda will include chairperson, committees, members, matters arising from previous minutes.
  • Resources for minute taking will include sufficient paper, pen, pencils, eraser, tapes, tape recorder, extension cord, note book, minute book, resolutions and agenda. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of the agenda of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The advantages of a well constructed agenda are explained. 

    ASSESSMENT CRITERION 2 
    2. Matters on agenda appear in a logical and systematical order. 

    ASSESSMENT CRITERION 3 
    3. Sources of agenda matters are identified and explained. 

    ASSESSMENT CRITERION 4 
    4. An agenda is produced in the required format and time frame. 

    SPECIFIC OUTCOME 2 
    Explain the purpose and objective of minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Types of minutes are identified and explained. 

    ASSESSMENT CRITERION 2 
    2. The importance of accurate recording and producing of minutes is explained. 

    ASSESSMENT CRITERION 3 
    3. The distribution list is described. 

    ASSESSMENT CRITERION 4 
    4. Methods of distributing minutes is explained. 

    ASSESSMENT CRITERION 5 
    5. The reasons for distributing minutes promptly is explained. 

    SPECIFIC OUTCOME 3 
    Take minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Resources required for minute taking are identified, listed and explained. 

    ASSESSMENT CRITERION 2 
    2. Items to be included in minutes of meeting are listed and explained. 

    ASSESSMENT CRITERION 3 
    3. Attendees to meeting are identified. 

    ASSESSMENT CRITERION 4 
    4. The characteristics of good minutes are identified and explained. 

    ASSESSMENT CRITERION 5 
    5. Minutes are concise and accurate and reflect proceedings. 

    ASSESSMENT CRITERION 6 
    6. Minutes are produced and distributed in required format and time frame. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Methods and techniques for taking minutes
  • Resources required for agenda and meeting
  • Listening techniques 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to taking of minutes. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the preparing of the meeting agenda. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one`s activities in order to have an organised agenda and for the preparation of minute taking. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information during the meeting in order to write concise and accurate minutes. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all stakeholders of the meeting. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Understand the world as a set of related systems understanding the consequences of poor minutes. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  57823   National Certificate: Ward Committee Governance  Level 2  NQF Level 02  Reregistered  2023-06-30  LG SETA 
    Core  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Reregistered  2023-07-30  As per Learning Programmes recorded against this Qual 
    Core  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  49648   National Certificate: New Venture Creation (SMME)  Level 2  NQF Level 02  Reregistered  2023-06-30  SERVICES 
    Elective  63189   National Certificate: Medical Laboratory Assistance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2012-06-30   
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  67463   Further Education and Training Certificate: Human Resources Management and Practices Support  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  23976   National Certificate: Local Employment and Skills Development Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2006-08-13  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. ABA Sebenzi 
    2. Academy of York Pty Ltd 
    3. Access Employment Skills & Development Agency 
    4. AFRI TRAINING INSTITUTE PTY LTD 
    5. AFRIC POLICING INSTITUTE 
    6. Afriwealth Consulting 
    7. AfroXpert Performance Developement cc 
    8. AK and Associates 
    9. Akadon Trading (Pty) Ltd 
    10. All Access Holdings 
    11. ALL CONNECTIONS 
    12. Alpharide 
    13. Amabamba Recruitment 
    14. Amadube Investments CC 
    15. Asiphokuhle Training and Research Institute 
    16. Attractive Softcare Application Projects cc t/a ASAP Events and Consulting 
    17. AVAX SA 481 CC. T/A Mandisa Development Services 
    18. Avenida (Pty) Ltd 
    19. Bantubanye Skills 
    20. Bayden Pty LTD 
    21. Break The Chains Development Services 
    22. Bright Day Consultancy 
    23. BRIGHT IDEA PROJECTS 447 PTY LTD T/A MIND -THE- GAP 
    24. Brilliant Affairs 
    25. Bull's Business and Skills Training Institute 
    26. Business Consulting 
    27. Business Management Training College (Pty) Ltd 
    28. CB Willemse Training 
    29. Change Strategies Consulting Services CC 
    30. Classic Human Capital Solutions 
    31. Cradle Stars Trading Enterprise 
    32. CTAM Training and Consulting 
    33. CTC College(PTY) LTD. 
    34. DC Dynamic College of Commerce & Further Training (Pty) Ltd 
    35. Dee's Training (PTY) LTD 
    36. DialNx Consultants 
    37. DITEBOGO CONSULTANCY CC 
    38. Ditirelo Skills Development Services 
    39. DM Training Consultants 
    40. EDUTEL SERVICES PTY LTD 
    41. Emergence Growth - Virago Consulting 
    42. Enjo Consultants 
    43. Esehlula Bashuki 
    44. Ethembeni Multi Service Enterprise (Pty) Ltd 
    45. Eukon Engineering and Projects 
    46. Excellent Minds Institute (Pty) Ltd 
    47. FACHS Business Consulting & Training 
    48. Faranang Marketing 
    49. FRN Holdings 
    50. Gakeinehe Pty Ltd 
    51. Glo Leb Training & Development 
    52. Global Care Trading 100 CC 
    53. Global Centre for Academic Research 
    54. Goitseone Trading and Projects Pty LTD 
    55. Goitsikitso Enterprise Trading 
    56. Green Horizon Consulting (Pty) Ltd 
    57. Growth Management Consulting 
    58. Gwala Training Insitute 
    59. Hadima Training Academy 
    60. HDPSA 
    61. Hlaniki Investment Holdings 
    62. Hlombe and Associates 
    63. IALE School of Advanced Learning Education 
    64. Ibambeni Consulting Management 
    65. Ibusaphi Trading (PTY) LTD 
    66. ICM t/a Institute for Career Management 
    67. IGKM Management Services (Pty) Ltd 
    68. Ikhaya Training and Consulting 
    69. IKHWEZI MANAGEMENT AND TRAINING INSTITUTE CC 
    70. Inafrica General Trading Pty LTD 
    71. Infomage 
    72. Inkonyane Yamaswazi Projects 
    73. Inkwenkwezi Private College & Skills Development 
    74. Institute of Election Management South Africa 
    75. IQ Skills Academy (PTY) LTD. 
    76. Isibeleko Fast Forward Network 
    77. Iziko Capacity Building CC. 
    78. Izwelethu Black Diamond 
    79. Jabukile Consultancy 
    80. Josmap Training Institute 
    81. July GM Holdings 
    82. K and Z Projects Training and Development 
    83. KAGISHO BUSINESS CONCEPTS (Pty) LTD 
    84. Kairos Training College 
    85. KALIDEEN MANAGEMENT SERVICES PTY LTD 
    86. Kamanga Skills Projects 
    87. Kellery Projects 
    88. Keptel 
    89. Khantsha Projects NPC 
    90. KLM EMPOWERED HUMAN SOLUTIONS SPECIALISTS PTY LTD 
    91. KPH Enterprises 
    92. KTMO Business Solutions 
    93. Kungawo Consulting Services 
    94. Kuyakhula Development Initiatives 
    95. LABOURNET CENTRAL PTY LTD 
    96. Lamezo Investments 
    97. Leap Projects 
    98. Legalnalulwazi 
    99. LETZAA Group 
    100. Leverage Leadership 
    101. Lewerb Holdings (PTY) Ltd 
    102. Lizwa Ntlabati Trading CC 
    103. Londimvelo Consultants 
    104. Lunga 99 Trading Enterprise 
    105. Mabuya Amahle Trading 
    106. Magnico Products (PTY) LTD 
    107. Magumzane Traiding cc 
    108. Mahayi HRD Services cc 
    109. Mahloko Training, Auditing Services and other Projects 
    110. Makaota Training Consultants 
    111. Makhuba Development Projects CC 
    112. Mamuhle Academy 
    113. Management College of Southern Africa (MANCOSA) 
    114. Mantrapro (PTY) LTD. 
    115. Masnas 
    116. Mass Computer Training And Printers 
    117. Matsila Holdings 
    118. Mazasa Management Consulting CC. 
    119. Mcebo Technologies 
    120. Mega Phase Trading 
    121. Menliserve 
    122. Microzone Training CC 
    123. Mimosa Business Consultants 
    124. Mission Point Consulting 
    125. Mmalethabo Consulting 
    126. MML Consulting CC. 
    127. Morena Empire Investment 
    128. Mortarboard Training Solutions 
    129. Motheo Skills Entity 
    130. Mpeza Training and Development Specialist 
    131. MSC Education Holdings Pty Ltd 
    132. MTK Corporate Solutions 
    133. MUHANGWENE DEVELOPMENT ENTERPRISE 
    134. Myeza Trading Enterprise 
    135. Nativah Energy Group Pty LTD 
    136. Networx for Career Development 
    137. Ngaphakathi Investments 
    138. Nhlahle Development Agency 
    139. NJ & L Trading Enterprise CC. 
    140. Nkqubela Community Developers 
    141. Nokusho M Consulting and Trading 
    142. Ocklan Carpe Diem Training and Capacity Building Solutions CC. 
    143. Pebetse Training and Consulting 
    144. Petra institute of Development (PTY) Ltd 
    145. Phoebelle (Pty) LTD 
    146. Pioneer Business Consulting 
    147. PKM Skills and Career Development 
    148. PMA Holdings (PTY ) LTD. 
    149. Polokwane Legal Advisors 
    150. Poshido Training 
    151. Princetop Corporative Training (Pty) Ltd 
    152. Progressive School of Business and Engineering (Pty) 
    153. PTDEV (Pty) Ltd 
    154. Pule Ramasimong Development 
    155. Quick Leap Investment 
    156. RAMAZWI SECURITY SERVICES CC 
    157. Rankadi Consulting 
    158. Reabetswe Skills and Trainin Academy 
    159. Regenesys Management (Pty) Ltd 
    160. Regent Business School (Pty) Ltd t/a Regent Business School 
    161. RESISA LOGISTICS 
    162. Ruthekho Training Academy 
    163. S'Ncanakazane Trading 
    164. SA Campus 
    165. Salt Lake Residence Action Group (SARAG) 
    166. Satotone 
    167. Sebenzisanane Human Capital 
    168. Senelo Trading CC 
    169. Shemeshe TM 
    170. Silalele Consulting CC. 
    171. SIZA NESU TRAINING AND DEVELOPMENT 
    172. Smart Foundation 
    173. Soni Investment 
    174. South African ABET Development Agency SAADA 
    175. South African Technological Academy 
    176. South West Gauteng College - Molapo Campus 
    177. SSD Consultants 
    178. STARPLEX 408 CC 
    179. T Mabuya & Associates CC 
    180. Talent Centre Training 
    181. Talent Emporium Academy (PTY) Ltd 
    182. Talent Sculpture 
    183. Tasc Business Consulting and Training 
    184. TGH Traders 
    185. Thando Consulting Services 
    186. The Crimson CO CC. 
    187. Thinking Mind Trading 
    188. Thuto-Boswa Education and Training Solution 
    189. TJO Projects and Trading 
    190. Tloumogale Business Development & Consulting 
    191. Tovani Traiding 299 
    192. Tradesman Consulting and Training Solutions 
    193. Tshepang Consulting & Project 
    194. Tshisimani Holdings (PTY) Ltd. 
    195. Tshwane Training Institute (PTY) LTD. 
    196. Tumpu Trading and Projects 
    197. Turnkey Business Models 
    198. TWINMARK STRATEGY AND MANAGEMENT CONSULTANTS 
    199. Uan Projects 
    200. Ubuholi Bendabuko Capacity Building (PTY) Ltd 
    201. Umfolozi FET College 
    202. Umqondo Consultancy 
    203. UNIVERSITY OF BUSINESS EXCELLENCE(PTY)LTD 
    204. University of Venda 
    205. Unlimited Potential Investments 
    206. Upward Spiral 1375 
    207. Vicmat Consultants 
    208. Vision Africa Training Institute 
    209. VISIONARY SKILLS ACADEMY 
    210. Watera Trading and Projects 
    211. WEINVEST INVESTMENT CC 
    212. Wongintuthuko Projects 
    213. YAB Business Solutions (Pty)Ltd 
    214. Ziya Investment Holdings Pty Ltd 
    215. Zonke Skills Development 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.