SAQA

All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.

SOUTH AFRICAN QUALIFICATIONS AUTHORITY

REGISTERED UNIT STANDARD:

Plan and prepare meeting communications

SAQA US ID	UNIT STANDARD TITLE
13934	Plan and prepare meeting communications
ORIGINATOR
SGB Administration
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-
FIELD			SUBFIELD
Field 03 - Business, Commerce and Management Studies			Office Administration
ABET BAND	UNIT STANDARD TYPE	PRE-2009 NQF LEVEL	NQF LEVEL	CREDITS
Undefined	Regular-Fundamental	Level 3	NQF Level 03	4
REGISTRATION STATUS		REGISTRATION START DATE	REGISTRATION END DATE	SAQA DECISION NUMBER
Reregistered		2018-07-01	2023-06-30	SAQA 06120/18
LAST DATE FOR ENROLMENT		LAST DATE FOR ACHIEVEMENT
2024-06-30		2027-06-30

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.

This unit standard does not replace any other unit standard and is not replaced by any other unit standard.

PURPOSE OF THE UNIT STANDARD

Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.

The qualifying learner is capable of:

Demonstrating an understanding of the agenda of meetings

Explaining the purpose and objective of minutes of meetings

Taking minutes of meetings

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING

Learners will have demonstrated competence in communication at NQF level 2 or equivalent.

UNIT STANDARD RANGE

Resources for agenda will include chairperson, committees, members, matters arising from previous minutes.

Resources for minute taking will include sufficient paper, pen, pencils, eraser, tapes, tape recorder, extension cord, note book, minute book, resolutions and agenda.

Specific Outcomes and Assessment Criteria:

SPECIFIC OUTCOME 1

Demonstrate an understanding of the agenda of meetings

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

1. The advantages of a well constructed agenda are explained.

ASSESSMENT CRITERION 2

2. Matters on agenda appear in a logical and systematical order.

ASSESSMENT CRITERION 3

3. Sources of agenda matters are identified and explained.

ASSESSMENT CRITERION 4

4. An agenda is produced in the required format and time frame.

SPECIFIC OUTCOME 2

Explain the purpose and objective of minutes of meetings

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

1. Types of minutes are identified and explained.

ASSESSMENT CRITERION 2

2. The importance of accurate recording and producing of minutes is explained.

ASSESSMENT CRITERION 3

3. The distribution list is described.

ASSESSMENT CRITERION 4

4. Methods of distributing minutes is explained.

ASSESSMENT CRITERION 5

5. The reasons for distributing minutes promptly is explained.

SPECIFIC OUTCOME 3

Take minutes of meetings

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

1. Resources required for minute taking are identified, listed and explained.

ASSESSMENT CRITERION 2

2. Items to be included in minutes of meeting are listed and explained.

ASSESSMENT CRITERION 3

3. Attendees to meeting are identified.

ASSESSMENT CRITERION 4

4. The characteristics of good minutes are identified and explained.

ASSESSMENT CRITERION 5

5. Minutes are concise and accurate and reflect proceedings.

ASSESSMENT CRITERION 6

6. Minutes are produced and distributed in required format and time frame.

UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS

Accreditation and Moderation:

The services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors.

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE

Methods and techniques for taking minutes

Resources required for agenda and meeting

Listening techniques

Critical Cross-field Outcomes (CCFO):

UNIT STANDARD CCFO IDENTIFYING

Identify and solve problems pertaining to taking of minutes.

UNIT STANDARD CCFO WORKING

Work effectively with others in the preparing of the meeting agenda.

UNIT STANDARD CCFO ORGANISING

Organise oneself and one`s activities in order to have an organised agenda and for the preparation of minute taking.

UNIT STANDARD CCFO COLLECTING

Collect, analyse, organise and critically evaluate information during the meeting in order to write concise and accurate minutes.

UNIT STANDARD CCFO COMMUNICATING

Communicate effectively with all stakeholders of the meeting.

UNIT STANDARD CCFO CONTRIBUTING

Understand the world as a set of related systems understanding the consequences of poor minutes.

REREGISTRATION HISTORY

As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015.

QUALIFICATIONS UTILISING THIS UNIT STANDARD:

	ID	QUALIFICATION TITLE	PRE-2009 NQF LEVEL	NQF LEVEL	STATUS	END DATE	PRIMARY OR DELEGATED QA FUNCTIONARY
Core	57823	National Certificate: Ward Committee Governance	Level 2	NQF Level 02	Reregistered	2023-06-30	LG SETA
Core	67465	National Certificate: Business Administration Services	Level 3	NQF Level 03	Reregistered	2021-06-30	As per Learning Programmes recorded against this Qual
Core	60650	Professional Qualification: Business Administration	Level 3	NQF Level 03	Reregistered	2021-06-30	As per Learning Programmes recorded against this Qual
Elective	49648	National Certificate: New Venture Creation (SMME)	Level 2	NQF Level 02	Reregistered	2023-06-30	SERVICES
Elective	63189	National Certificate: Medical Laboratory Assistance	Level 3	NQF Level 03	Passed the End Date - Status was "Reregistered"	2012-06-30
Elective	57712	Further Education and Training Certificate: Generic Management	Level 4	NQF Level 04	Reregistered	2023-06-30	As per Learning Programmes recorded against this Qual
Elective	67463	Further Education and Training Certificate: Human Resources Management and Practices Support	Level 4	NQF Level 04	Reregistered	2021-06-30	As per Learning Programmes recorded against this Qual
Elective	23976	National Certificate: Local Employment and Skills Development Practices	Level 4	NQF Level 04	Passed the End Date - Status was "Registered"	2006-08-13	PSETA

PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD:

This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.

1.	3L Development
2.	A4 Consultancy CC
3.	ABA Sebenzi
4.	Access Employment Skills & Development Agency
5.	AFRI TRAINING INSTITUTE PTY LTD
6.	AFRIC POLICING INSTITUTE
7.	African Divas
8.	Afriwealth Consulting
9.	AfroXpert Performance Developement cc
10.	Akadon Trading (Pty) Ltd
11.	All Access Holdings
12.	ALL CONNECTIONS
13.	Alpharide
14.	Amabamba Recruitment
15.	Amadube Investments CC
16.	ARMS - Audit & Risk Management Solutions
17.	Asiphokuhle Training and Research Institute
18.	Attractive Softcare Application Projects cc t/a ASAP Events and Consulting
19.	AVAX SA 481 CC. T/A Mandisa Development Services
20.	Avenida (Pty) Ltd
21.	Azania Contructor
22.	Bantubanye Skills
23.	Brainwave Projects 342 CC
24.	Break The Chains Development Services
25.	Bright Day Consultancy
26.	Brilliant Affairs
27.	Bull's Business and Skills Training Institute
28.	Business Consulting
29.	Busma Legal & Labour Services
30.	CAD Academy (PTY) LTD.
31.	Canterbury General Services
32.	CB Willemse Training
33.	Change Strategies Consulting Services CC
34.	Classic Human Capital Solutions
35.	Cradle Stars Trading Enterprise
36.	CSR Training
37.	CTAM Training and Consulting
38.	CTC College(PTY) LTD.
39.	Dee's Training (PTY) LTD
40.	DialNx Consultants
41.	DITEBOGO CONSULTANCY CC
42.	Ditirelo Skills Development Services
43.	DM Training Consultants
44.	Edequette Training Institute
45.	eThekwini Municipality - Durban
46.	Ethembeni Multi Service Enterprise (Pty) Ltd
47.	Excellent Minds Institute (Pty) Ltd
48.	Faranang Marketing
49.	Frugatrax Consultants
50.	Fumani Ma-Afrika Group
51.	Gauge Architecture
52.	Glo Leb Training & Development
53.	Global Care Trading 100 CC
54.	Goitsikitso Enterprise Trading
55.	Green Horizon Consulting (Pty) Ltd
56.	Growth Management Consulting
57.	Hadima Training Academy
58.	HDPSA
59.	Hlaniki Investment Holdings
60.	Hlombe and Associates
61.	IALE School of Advanced Learning Education
62.	ICM t/a Institute for Career Management
63.	IGKM Management Services (Pty) Ltd
64.	Ikhaya Training and Consulting
65.	Inafrica General Trading Pty LTD
66.	Inkonyane Yamaswazi Projects
67.	Inkwenkwezi Private College & Skills Development
68.	Institute of Election Management South Africa
69.	IQ Skills Academy (PTY) LTD.
70.	Isago Communications and Consulting
71.	Iziko Capacity Building CC.
72.	Izwelethu Black Diamond
73.	Jabukile Consultancy
74.	Jabulane Training & Development
75.	JNUTO Trading and Projects
76.	Josmap Training Institute
77.	July GM Holdings
78.	KAGISHO BUSINESS CONCEPTS (Pty) LTD
79.	Kairos Training College
80.	KALIDEEN MANAGEMENT SERVICES PTY LTD
81.	Kamanga Skills Projects
82.	Kawaida Collaborative Management Centre
83.	Kellery Projects
84.	Kgolo Institute
85.	Khantsha Projects NPC
86.	KHOSITHI TRAINING
87.	KTMO Business Solutions
88.	Kungawo Consulting Services
89.	Kuyakhula Development Initiatives
90.	Lagnita Skills Solutions
91.	Lamezo Investments
92.	Leading Skills Online
93.	Leap Projects
94.	Lewerb Holdings (PTY) Ltd
95.	Lizwa Ntlabati Trading CC
96.	Londimvelo Consultants
97.	Mabuya Amahle Trading
98.	Magnico Products (PTY) LTD
99.	Magumzane Traiding cc
100.	Mahayi HRD Services cc
101.	Mahloko Training, Auditing Services and other Projects
102.	Maile Consulting
103.	Makaota Training Consultants
104.	Makavila Suppliers CC.
105.	Makhuba Development Projects CC
106.	Mamuhle Academy
107.	Management College of Southern Africa (MANCOSA)
108.	Mantrapro (PTY) LTD.
109.	Maqhawe College
110.	Masemase Consultancy CC.
111.	Mass Computer Training And Printers
112.	Matsila Holdings
113.	Mazasa Management Consulting CC.
114.	Mcebo Technologies
115.	Mega Phase Trading
116.	Menba Trading and Projects
117.	Menliserve
118.	Microzone Training CC
119.	Mimosa Business Consultants
120.	Mission Point Consulting
121.	Mmalethabo Consulting
122.	Mmaseala Business Academy (PTY) Ltd.
123.	MML Consulting CC.
124.	Mortarboard Training Solutions
125.	Motheo Skills Entity
126.	Mpeza Training and Development Specialist
127.	MTK Corporate Solutions
128.	MUHANGWENE DEVELOPMENT ENTERPRISE
129.	Myeza Trading Enterprise
130.	Nemalale Eagles Consultancy CC
131.	Neopeo Trading & Projects
132.	Networx for Career Development
133.	Ngaphakathi Investments
134.	NGM Skills Transfer
135.	Nhlahle Development Agency
136.	NJ & L Trading Enterprise CC.
137.	Nkqubela Community Developers
138.	Nokusho M Consulting and Trading
139.	NOMAKU TRADERS CC
140.	Nonunu Projects
141.	NS Global Academy
142.	Ocklan Carpe Diem Training and Capacity Building Solutions CC.
143.	Paseka Business Enterprise
144.	Pebetse Training and Consulting
145.	Petra institute of Development (PTY) Ltd
146.	Philani Solutions
147.	Pioneer Business Consulting
148.	Pisnah
149.	PMA Holdings (PTY ) LTD.
150.	Poshido Training
151.	Power Rush Trading 170 CC.
152.	Princetop Corporative Training (Pty) Ltd
153.	Progressive School of Business and Engineering (Pty)
154.	PTDEV (Pty) Ltd
155.	Quick Leap Investment
156.	Rally Business Consulting
157.	RAMAZWI SECURITY SERVICES CC
158.	Reflections Development Institute
159.	Regent Business School (Pty) Ltd t/a Regent Business School
160.	RESISA LOGISTICS
161.	Ruthekho Training Academy
162.	S'Ncanakazane Trading
163.	Salt Lake Residence Action Group (SARAG)
164.	Senelo Trading CC
165.	Silalele Consulting CC.
166.	SIZA NESU TRAINING AND DEVELOPMENT
167.	Smart Foundation
168.	Sodic Training and Development
169.	South African ABET Development Agency SAADA
170.	South West Gauteng College - Molapo Campus
171.	SSD Consultants
172.	STARPLEX 408 CC
173.	Sukumamfazi Trading
174.	T Mabuya & Associates CC
175.	Talent Centre Training
176.	Talent Emporium Academy (PTY) Ltd
177.	Talent Sculpture
178.	Tasc Business Consulting and Training
179.	Thando Consulting Services
180.	The Crimson CO CC.
181.	Thinking Mind Trading
182.	Thubelihle Graduate Institute
183.	Thuto-Boswa Education and Training Solution
184.	TJO Projects and Trading
185.	Tloumogale Business Development & Consulting
186.	Tovani Traiding 299
187.	Tradesman Consulting and Training Solutions
188.	Tshepang Consulting & Project
189.	Tshisimani Holdings (PTY) Ltd.
190.	Tshwane Training Institute (PTY) LTD.
191.	Tumpu Trading and Projects
192.	TWINMARK STRATEGY AND MANAGEMENT CONSULTANTS
193.	Umfolozi FET College
194.	Umqondo Consultancy
195.	UNIVERSITY OF BUSINESS EXCELLENCE(PTY)LTD
196.	University of Fort Hare
197.	University of Venda
198.	Unlimited Potential Investments
199.	Vicmat Consultants
200.	Vision Africa Training Institute
201.	VISIONARY SKILLS ACADEMY
202.	Wabu Training and Development
203.	WEINVEST INVESTMENT CC
204.	Ya Hina Management Consulting and projects
205.	YAB Business Solutions (Pty)Ltd
206.	Zambezi Accounting (Pty) Ltd
207.	Ziya Investment Holdings Pty Ltd