SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Plan and prepare meeting communications 
SAQA US ID UNIT STANDARD TITLE
13934  Plan and prepare meeting communications 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.

The qualifying learner is capable of:
  • Demonstrating an understanding of the agenda of meetings
  • Explaining the purpose and objective of minutes of meetings
  • Taking minutes of meetings 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners will have demonstrated competence in communication at NQF level 2 or equivalent. 

    UNIT STANDARD RANGE 
  • Resources for agenda will include chairperson, committees, members, matters arising from previous minutes.
  • Resources for minute taking will include sufficient paper, pen, pencils, eraser, tapes, tape recorder, extension cord, note book, minute book, resolutions and agenda. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of the agenda of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The advantages of a well constructed agenda are explained. 

    ASSESSMENT CRITERION 2 
    2. Matters on agenda appear in a logical and systematical order. 

    ASSESSMENT CRITERION 3 
    3. Sources of agenda matters are identified and explained. 

    ASSESSMENT CRITERION 4 
    4. An agenda is produced in the required format and time frame. 

    SPECIFIC OUTCOME 2 
    Explain the purpose and objective of minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Types of minutes are identified and explained. 

    ASSESSMENT CRITERION 2 
    2. The importance of accurate recording and producing of minutes is explained. 

    ASSESSMENT CRITERION 3 
    3. The distribution list is described. 

    ASSESSMENT CRITERION 4 
    4. Methods of distributing minutes is explained. 

    ASSESSMENT CRITERION 5 
    5. The reasons for distributing minutes promptly is explained. 

    SPECIFIC OUTCOME 3 
    Take minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Resources required for minute taking are identified, listed and explained. 

    ASSESSMENT CRITERION 2 
    2. Items to be included in minutes of meeting are listed and explained. 

    ASSESSMENT CRITERION 3 
    3. Attendees to meeting are identified. 

    ASSESSMENT CRITERION 4 
    4. The characteristics of good minutes are identified and explained. 

    ASSESSMENT CRITERION 5 
    5. Minutes are concise and accurate and reflect proceedings. 

    ASSESSMENT CRITERION 6 
    6. Minutes are produced and distributed in required format and time frame. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Methods and techniques for taking minutes
  • Resources required for agenda and meeting
  • Listening techniques 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to taking of minutes. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the preparing of the meeting agenda. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one`s activities in order to have an organised agenda and for the preparation of minute taking. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information during the meeting in order to write concise and accurate minutes. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all stakeholders of the meeting. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Understand the world as a set of related systems understanding the consequences of poor minutes. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  57823   National Certificate: Ward Committee Governance  Level 2  NQF Level 02  Reregistered  2023-06-30  LG SETA 
    Core  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2021-06-30  As per Learning Programmes recorded against this Qual 
    Core  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  49648   National Certificate: New Venture Creation (SMME)  Level 2  NQF Level 02  Reregistered  2023-06-30  SERVICES 
    Elective  63189   National Certificate: Medical Laboratory Assistance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2012-06-30   
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  67463   Further Education and Training Certificate: Human Resources Management and Practices Support  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered" 
    2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  23976   National Certificate: Local Employment and Skills Development Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2006-08-13  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. A4 Consultancy CC 
    2. ABA Sebenzi 
    3. Academy of York Pty Ltd 
    4. AFRI TRAINING INSTITUTE PTY LTD 
    5. AFRIC POLICING INSTITUTE 
    6. Afriwealth Consulting 
    7. AfroXpert Performance Developement cc 
    8. Akadon Trading (Pty) Ltd 
    9. All Access Holdings 
    10. ALL CONNECTIONS 
    11. Alpharide 
    12. Amabamba Recruitment 
    13. Amadube Investments CC 
    14. ARMS - Audit & Risk Management Solutions 
    15. Asiphokuhle Training and Research Institute 
    16. Attractive Softcare Application Projects cc t/a ASAP Events and Consulting 
    17. AVAX SA 481 CC. T/A Mandisa Development Services 
    18. Avenida (Pty) Ltd 
    19. Bantubanye Skills 
    20. Brainwave Projects 342 CC 
    21. Break The Chains Development Services 
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    23. BRIGHT IDEA PROJECTS 447 PTY LTD T/A MIND -THE- GAP 
    24. Brilliant Affairs 
    25. Bull's Business and Skills Training Institute 
    26. Business Consulting 
    27. Business Management Training College (Pty) Ltd 
    28. Busma Legal & Labour Services 
    29. CB Willemse Training 
    30. Change Strategies Consulting Services CC 
    31. Classic Human Capital Solutions 
    32. Cradle Stars Trading Enterprise 
    33. CSR Training 
    34. CTAM Training and Consulting 
    35. CTC College(PTY) LTD. 
    36. Damelin Education Group 
    37. DC Dynamic College of Commerce & Further Training (Pty) Ltd 
    38. Dee's Training (PTY) LTD 
    39. DialNx Consultants 
    40. DITEBOGO CONSULTANCY CC 
    41. Ditirelo Skills Development Services 
    42. DM Training Consultants 
    43. Edequette Training Institute 
    44. EDUTEL SERVICES PTY LTD 
    45. Emergence Growth - Virago Consulting 
    46. Enjo Consultants 
    47. ESKILZ (Pty) Ltd 
    48. Ethembeni Multi Service Enterprise (Pty) Ltd 
    49. Excellent Minds Institute (Pty) Ltd 
    50. FACHS Business Consulting & Training 
    51. Faranang Marketing 
    52. Fumani Ma-Afrika Group 
    53. Gauge Architecture 
    54. Glo Leb Training & Development 
    55. Global Care Trading 100 CC 
    56. Goitsikitso Enterprise Trading 
    57. Green Horizon Consulting (Pty) Ltd 
    58. Growth Management Consulting 
    59. Hadima Training Academy 
    60. HDPSA 
    61. Hlaniki Investment Holdings 
    62. Hlombe and Associates 
    63. IALE School of Advanced Learning Education 
    64. ICM t/a Institute for Career Management 
    65. IGKM Management Services (Pty) Ltd 
    66. Ikhaya Training and Consulting 
    67. IKHWEZI MANAGEMENT AND TRAINING INSTITUTE CC 
    68. Inafrica General Trading Pty LTD 
    69. Infomage 
    70. Inkonyane Yamaswazi Projects 
    71. Inkwenkwezi Private College & Skills Development 
    72. Institute of Election Management South Africa 
    73. IQ Skills Academy (PTY) LTD. 
    74. Iziko Capacity Building CC. 
    75. Izwelethu Black Diamond 
    76. Jabukile Consultancy 
    77. Jabulane Training & Development 
    78. Jeppe College of Commerce and Computer Studies 
    79. JNUTO Trading and Projects 
    80. Josmap Training Institute 
    81. July GM Holdings 
    82. KAGISHO BUSINESS CONCEPTS (Pty) LTD 
    83. Kairos Training College 
    84. KALIDEEN MANAGEMENT SERVICES PTY LTD 
    85. Kamanga Skills Projects 
    86. Kellery Projects 
    87. Kgolo Institute 
    88. Khantsha Projects NPC 
    89. KLM EMPOWERED HUMAN SOLUTIONS SPECIALISTS PTY LTD 
    90. KTMO Business Solutions 
    91. Kungawo Consulting Services 
    92. Kuyakhula Development Initiatives 
    93. LABOURNET CENTRAL PTY LTD 
    94. Lamezo Investments 
    95. Leap Projects 
    96. Leverage Leadership 
    97. Lewerb Holdings (PTY) Ltd 
    98. Lizwa Ntlabati Trading CC 
    99. Londimvelo Consultants 
    100. Mabuya Amahle Trading 
    101. Maccauvlei Learning Academy 
    102. Magnico Products (PTY) LTD 
    103. Magumzane Traiding cc 
    104. Mahayi HRD Services cc 
    105. Mahloko Training, Auditing Services and other Projects 
    106. Maile Consulting 
    107. Makaota Training Consultants 
    108. Makhuba Development Projects CC 
    109. Mamuhle Academy 
    110. Management College of Southern Africa (MANCOSA) 
    111. Mass Computer Training And Printers 
    112. Matsila Holdings 
    113. Mazasa Management Consulting CC. 
    114. Mcebo Technologies 
    115. Mega Phase Trading 
    116. Menliserve 
    117. Microzone Training CC 
    118. Milpark Education (Pty) Ltd (previously known as Milpark Business School) 
    119. Mimosa Business Consultants 
    120. Mission Point Consulting 
    121. Mmalethabo Consulting 
    122. MML Consulting CC. 
    123. Mortarboard Training Solutions 
    124. Motheo Skills Entity 
    125. Mpeza Training and Development Specialist 
    126. MSC Education Holdings Pty Ltd 
    127. MTK Corporate Solutions 
    128. MUHANGWENE DEVELOPMENT ENTERPRISE 
    129. Myeza Trading Enterprise 
    130. Nemalale Eagles Consultancy CC 
    131. Networx for Career Development 
    132. Ngaphakathi Investments 
    133. NGM Skills Transfer 
    134. Nhlahle Development Agency 
    135. NJ & L Trading Enterprise CC. 
    136. Nkqubela Community Developers 
    137. Nokusho M Consulting and Trading 
    138. NS Global Academy 
    139. Ocklan Carpe Diem Training and Capacity Building Solutions CC. 
    140. Paseka Business Enterprise 
    141. Pebetse Training and Consulting 
    142. Petra institute of Development (PTY) Ltd 
    143. Philani Solutions 
    144. Pioneer Business Consulting 
    145. Pisnah 
    146. PMA Holdings (PTY ) LTD. 
    147. Poshido Training 
    148. Power Rush Trading 170 CC. 
    149. Princetop Corporative Training (Pty) Ltd 
    150. Progressive School of Business and Engineering (Pty) 
    151. PTDEV (Pty) Ltd 
    152. Quick Leap Investment 
    153. RAMAZWI SECURITY SERVICES CC 
    154. Regenesys Management (Pty) Ltd 
    155. Regent Business School (Pty) Ltd t/a Regent Business School 
    156. RESISA LOGISTICS 
    157. Ruthekho Training Academy 
    158. S'Ncanakazane Trading 
    159. SA Campus 
    160. Salt Lake Residence Action Group (SARAG) 
    161. Senelo Trading CC 
    162. Silalele Consulting CC. 
    163. SIZA NESU TRAINING AND DEVELOPMENT 
    164. Smart Foundation 
    165. South African ABET Development Agency SAADA 
    166. South West Gauteng College - Molapo Campus 
    167. SSD Consultants 
    168. STARPLEX 408 CC 
    169. Sukumamfazi Trading 
    170. T Mabuya & Associates CC 
    171. Talent Centre Training 
    172. Talent Emporium Academy (PTY) Ltd 
    173. Talent Sculpture 
    174. Tasc Business Consulting and Training 
    175. Thando Consulting Services 
    176. The Crimson CO CC. 
    177. Thinking Mind Trading 
    178. Thubelihle Graduate Institute 
    179. Thuto-Boswa Education and Training Solution 
    180. TJO Projects and Trading 
    181. Tloumogale Business Development & Consulting 
    182. Tovani Traiding 299 
    183. Tradesman Consulting and Training Solutions 
    184. Tshepang Consulting & Project 
    185. Tshisimani Holdings (PTY) Ltd. 
    186. Tshwane Training Institute (PTY) LTD. 
    187. Tumpu Trading and Projects 
    188. TWINMARK STRATEGY AND MANAGEMENT CONSULTANTS 
    189. Umfolozi FET College 
    190. Umqondo Consultancy 
    191. UNIVERSITY OF BUSINESS EXCELLENCE(PTY)LTD 
    192. University of Fort Hare 
    193. University of Venda 
    194. Unlimited Potential Investments 
    195. Vicmat Consultants 
    196. Vision Africa Training Institute 
    197. VISIONARY SKILLS ACADEMY 
    198. Wabu Training and Development 
    199. WEINVEST INVESTMENT CC 
    200. Ya Hina Management Consulting and projects 
    201. YAB Business Solutions (Pty)Ltd 
    202. Ziya Investment Holdings Pty Ltd 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.