SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Plan and prepare meeting communications 
SAQA US ID UNIT STANDARD TITLE
13934  Plan and prepare meeting communications 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03  4 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2026-06-30   2029-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.

The qualifying learner is capable of:
  • Demonstrating an understanding of the agenda of meetings
  • Explaining the purpose and objective of minutes of meetings
  • Taking minutes of meetings 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners will have demonstrated competence in communication at NQF level 2 or equivalent. 

    UNIT STANDARD RANGE 
  • Resources for agenda will include chairperson, committees, members, matters arising from previous minutes.
  • Resources for minute taking will include sufficient paper, pen, pencils, eraser, tapes, tape recorder, extension cord, note book, minute book, resolutions and agenda. 
    		•

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of the agenda of meetings 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. The advantages of a well constructed agenda are explained. 

    ASSESSMENT CRITERION 2 
    2. Matters on agenda appear in a logical and systematical order. 

    ASSESSMENT CRITERION 3 
    3. Sources of agenda matters are identified and explained. 

    ASSESSMENT CRITERION 4 
    4. An agenda is produced in the required format and time frame. 

    SPECIFIC OUTCOME 2 
    Explain the purpose and objective of minutes of meetings 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Types of minutes are identified and explained. 

    ASSESSMENT CRITERION 2 
    2. The importance of accurate recording and producing of minutes is explained. 

    ASSESSMENT CRITERION 3 
    3. The distribution list is described. 

    ASSESSMENT CRITERION 4 
    4. Methods of distributing minutes is explained. 

    ASSESSMENT CRITERION 5 
    5. The reasons for distributing minutes promptly is explained. 

    SPECIFIC OUTCOME 3 
    Take minutes of meetings 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Resources required for minute taking are identified, listed and explained. 

    ASSESSMENT CRITERION 2 
    2. Items to be included in minutes of meeting are listed and explained. 

    ASSESSMENT CRITERION 3 
    3. Attendees to meeting are identified. 

    ASSESSMENT CRITERION 4 
    4. The characteristics of good minutes are identified and explained. 

    ASSESSMENT CRITERION 5 
    5. Minutes are concise and accurate and reflect proceedings. 

    ASSESSMENT CRITERION 6 
    6. Minutes are produced and distributed in required format and time frame. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Methods and techniques for taking minutes
  • Resources required for agenda and meeting
  • Listening techniques 
    		•


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to taking of minutes. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the preparing of the meeting agenda. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one`s activities in order to have an organised agenda and for the preparation of minute taking. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information during the meeting in order to write concise and accurate minutes. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all stakeholders of the meeting. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Understand the world as a set of related systems understanding the consequences of poor minutes. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  57823   National Certificate: Ward Committee Governance  Level 2  NQF Level 02  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  LG SETA 
    Core  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-07-30  As per Learning Programmes recorded against this Qual 
    Core  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  49648   National Certificate: New Venture Creation (SMME)  Level 2  NQF Level 02  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SERVICES 
    Elective  63189   National Certificate: Medical Laboratory Assistance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2012-06-30   
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  67463   Further Education and Training Certificate: Human Resources Management and Practices Support  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  23976   National Certificate: Local Employment and Skills Development Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered"     		 2006-08-13  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. A4 Consultancy CC 
    2. Amabamba Recruitment 
    3. Amandla Consulting Services 
    4. AVAX SA 481 CC. T/A Mandisa Development Services 
    5. Avenida (Pty) Ltd 
    6. Bonakude Consulting (Pty) LTD 
    7. Brilliant Affairs 
    8. Bull's Business and Skills Training Institute 
    9. Buyisiwe Management Services (Pty) Ltd 
    10. Dee's Training (PTY) LTD 
    11. DM Training Consultants 
    12. Edequette Training Institute 
    13. Edutraining Business College 
    14. Excellent Minds Institute (Pty) Ltd 
    15. Faranang Marketing 
    16. Fumani Ma-Afrika Group 
    17. Giamanje TVET College 
    18. Growth Management Consulting 
    19. HDPSA 
    20. ICM t/a Institute for Career Management 
    21. IQ Skills Academy (PTY) LTD. 
    22. Jabukile Consultancy 
    23. Jobafrik Consulting 
    24. Josmap Training Institute 
    25. Khantsha Projects NPC 
    26. Khehli Institute 
    27. Kwa Nxamalala Computer College 
    28. Lewerb Holdings (PTY) Ltd 
    29. Makhuba Development Projects CC 
    30. Mamuhle Academy 
    31. MANCOSA Pty (Ltd) 
    32. Mazasa Management Consulting CC. 
    33. Mcebo Technologies 
    34. Mdaka Omnyama Trading and Projects 
    35. Mintirho Development Services 
    36. Morar Incorporated - KZN 
    37. Mortarboard Training Solutions 
    38. MTK Corporate Solutions 
    39. Nemalale Eagles Consultancy CC 
    40. Neopeo Trading & Projects 
    41. Networx for Career Development 
    42. Ngidi Consulting (Pty) Ltd 
    43. Nkinane Trading Enterprise 
    44. NKQUBELA CONSULTING 
    45. Nokusho M Consulting and Trading 
    46. Pachedu Skills Solutions 
    47. Paramount Training Academy 
    48. Pebetse Training and Consulting 
    49. Petra Institute of Development 
    50. Petra institute of Development (PTY) Ltd 
    51. PFIM Trading (Pty) Ltd 
    52. PMA Holdings (PTY ) LTD. 
    53. Progressive School of Business and Engineering (Pty) 
    54. PTDEV (Pty) Ltd 
    55. Reflections Development Institute 
    56. Regent Business School (Pty) Ltd t/a Regent Business School 
    57. Ruthekho Training Academy 
    58. Sebenzisanane Human Capital 
    59. Silalele Consulting CC. 
    60. Siza Nesu Training and Consultants 
    61. Songimvelo Consultant and Training 
    62. South West Gauteng College - Central Office 
    63. T Mabuya & Associates CC 
    64. Tasc Business Consulting and Training 
    65. Thando Consulting Services 
    66. Thinking Mind Trading 
    67. Tloumogale Business Development & Consulting 
    68. Tshepang Consulting & Project 
    69. Tshwane Training Institute (PTY) LTD. 
    70. Umqondo Consultancy 
    71. UNIVERSITY OF BUSINESS EXCELLENCE(PTY)LTD 
    72. University of Venda 
    73. Ursivox Interactive Systems 
    74. Vukauzakhe Traiding Enterprise 
    75. Washa 2 Training & Projects 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.