SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Plan and prepare meeting communications 
SAQA US ID UNIT STANDARD TITLE
13934  Plan and prepare meeting communications 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.

The qualifying learner is capable of:
  • Demonstrating an understanding of the agenda of meetings
  • Explaining the purpose and objective of minutes of meetings
  • Taking minutes of meetings 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners will have demonstrated competence in communication at NQF level 2 or equivalent. 

    UNIT STANDARD RANGE 
  • Resources for agenda will include chairperson, committees, members, matters arising from previous minutes.
  • Resources for minute taking will include sufficient paper, pen, pencils, eraser, tapes, tape recorder, extension cord, note book, minute book, resolutions and agenda. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of the agenda of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The advantages of a well constructed agenda are explained. 

    ASSESSMENT CRITERION 2 
    2. Matters on agenda appear in a logical and systematical order. 

    ASSESSMENT CRITERION 3 
    3. Sources of agenda matters are identified and explained. 

    ASSESSMENT CRITERION 4 
    4. An agenda is produced in the required format and time frame. 

    SPECIFIC OUTCOME 2 
    Explain the purpose and objective of minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Types of minutes are identified and explained. 

    ASSESSMENT CRITERION 2 
    2. The importance of accurate recording and producing of minutes is explained. 

    ASSESSMENT CRITERION 3 
    3. The distribution list is described. 

    ASSESSMENT CRITERION 4 
    4. Methods of distributing minutes is explained. 

    ASSESSMENT CRITERION 5 
    5. The reasons for distributing minutes promptly is explained. 

    SPECIFIC OUTCOME 3 
    Take minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Resources required for minute taking are identified, listed and explained. 

    ASSESSMENT CRITERION 2 
    2. Items to be included in minutes of meeting are listed and explained. 

    ASSESSMENT CRITERION 3 
    3. Attendees to meeting are identified. 

    ASSESSMENT CRITERION 4 
    4. The characteristics of good minutes are identified and explained. 

    ASSESSMENT CRITERION 5 
    5. Minutes are concise and accurate and reflect proceedings. 

    ASSESSMENT CRITERION 6 
    6. Minutes are produced and distributed in required format and time frame. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Methods and techniques for taking minutes
  • Resources required for agenda and meeting
  • Listening techniques 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to taking of minutes. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the preparing of the meeting agenda. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one`s activities in order to have an organised agenda and for the preparation of minute taking. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information during the meeting in order to write concise and accurate minutes. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all stakeholders of the meeting. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Understand the world as a set of related systems understanding the consequences of poor minutes. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  57823   National Certificate: Ward Committee Governance  Level 2  NQF Level 02  Reregistered  2023-06-30  LG SETA 
    Core  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Reregistered  2023-07-30  As per Learning Programmes recorded against this Qual 
    Core  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  49648   National Certificate: New Venture Creation (SMME)  Level 2  NQF Level 02  Reregistered  2023-06-30  SERVICES 
    Elective  63189   National Certificate: Medical Laboratory Assistance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2012-06-30   
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  67463   Further Education and Training Certificate: Human Resources Management and Practices Support  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  23976   National Certificate: Local Employment and Skills Development Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2006-08-13  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. A.S.A.P Training and Consulting 
    2. Advanced Assessments and Training 
    3. Afri Training Institute 
    4. AFRIC POLICING INSTITUTE 
    5. Afriwealth Consulting 
    6. Akadon Trading (Pty) Ltd 
    7. Alabaster Training Centre 
    8. All Access Holdings 
    9. Alpha Business Consultants 
    10. Amadube Investments CC 
    11. AMASOND ANOMOYA PTY LTD 
    12. Arion Solutions 
    13. ARMS - Audit & Risk Management Solutions 
    14. Asiphokuhle Training and Research Institute 
    15. ATLEGANG BUSINESS CONSULTING 
    16. Avenida (Pty) Ltd 
    17. Aviwe BDS 
    18. B S Development Consultancy 
    19. Bantubanye Skills 
    20. Bazalwane Business Partners 
    21. BDCE 
    22. Bright Day Consultancy 
    23. Brilliant Affairs 
    24. BTM CONSULTING AND PROJECTS CO-OPERATIVE LIMITED 
    25. Bull's Business and Skills Training Institute 
    26. BUYANDISWA DEVELOPMENT TRAINING CC 
    27. Cailey Ann Human Capital Consulting 
    28. Canterbury General Services 
    29. CB Willemse Training 
    30. CBM Training 
    31. Change Strategies Consulting Services CC 
    32. Clockwork Recruitment 
    33. Coceka Consulting 
    34. Commitech Consulting 
    35. Cradle Stars Trading Enterprise 
    36. CTAM Training and Consulting 
    37. CTC College(PTY) LTD. 
    38. D T M CONSULTING CC 
    39. DaySeven Training 
    40. DC Dynamic College of Commerce 
    41. Dee's Training (PTY) LTD 
    42. DHOU PTY(LTD) 
    43. Dijama Training Academy 
    44. Dimension Trust Holdings 
    45. DISTINCT ACCOUNTANCY ACADEMY PTY LTD 
    46. DITEBOGO CONSULTANCY CC 
    47. Dithoriso Phepo Hlweko Services 
    48. DM Training Consultants 
    49. Dunsinea Development and Consulting 
    50. Eastern Rose Enterprise 
    51. Elective Training Institute Enterprise CC 
    52. EMA SEBATA TRADING 
    53. Enjo Consultants 
    54. Enterpriseroom 
    55. Epic Solutions 
    56. Escaderode Training Enterprise 
    57. Ethembeni Multi Service Enterprise (Pty) Ltd 
    58. Excellent Minds Institute (Pty) Ltd 
    59. FACHS Business Consulting & Tr 
    60. Falcon Business Institute (PTY 
    61. Faranang Marketing 
    62. FLUIDROCK GOVERNANCE ACADEMY 
    63. Frugatrax Consultants 
    64. Funda Community Training Centre Primary Co-operative Limited 
    65. Future Performance Training 
    66. Gauteng Association Of Local Authorities 
    67. Giant Alive Services 
    68. Glere Skills and Consultants 
    69. Greenline ETC 
    70. Growth Management Consulting 
    71. Hadima Training Academy 
    72. Harvitex cc 
    73. HDPSA 
    74. Heart Solutions 
    75. Heartlines College 
    76. Heirs Training and Development 
    77. Hlaniki Investment Holdings 
    78. Hlombe and Associates 
    79. HR Matters 
    80. IALE School of Advanced Learning Education 
    81. ICM t/a Institute for Career Management 
    82. IGKM Management Services (Pty) Ltd 
    83. IH ACADEMY 
    84. Ikhaya Training and Consulting 
    85. Ikhwezi Management and Training Institute 
    86. Imisebe Skills Development 
    87. IMITHENTE DEVELOPMENT HOLDINGS PTY LTD 
    88. Inafrica General Trading Pty LTD 
    89. INFINITUS TRAINING SOLUTION 
    90. Injeje Training 
    91. Inkwenkwezi Private College & Skills Development 
    92. Innovative Knowlege Worx Trading And Projects 
    93. INTEGER DEVELOPMENT CONSULTANTS 
    94. Isahluko Consulting and Advisory Services KZN 
    95. Isakhaya Training and Consulting 
    96. Itumeleng Wellness Solutions 
    97. Izwelethu Black Diamond 
    98. Jabukile Consultancy 
    99. Jerisi Development Propeller NPC 
    100. JIT Projects 
    101. JLD Institute 
    102. Johsie Enertprise 
    103. Josmap Training Institute 
    104. KAGISHO BUSINESS CONCEPTS (Pty) LTD 
    105. Kairos Training College 
    106. Kalideen Management Services 
    107. Keewave Trading 403 
    108. Khabonina Investment Holding 
    109. Khantsha Projects NPC 
    110. Khongoloti Training Academy 
    111. Khulani HR Consultancy 
    112. Khwezi-Khozi Training Programme 
    113. Kismet Business and Labour Law Solutions 
    114. KLM Empowered Human Solutions Specialists 
    115. KNM Consulting 
    116. KTSC 
    117. Kuyakhula Development Initiatives 
    118. KZN Business Training Centre 
    119. LABOURNET CENTRAL PTY LTD 
    120. Leap Projects 
    121. Lebeko Business Consultants 
    122. LETZAA Group 
    123. Leverage Leadership 
    124. Lima Rural Development Foundation 
    125. Lizwa Ntlabati Trading CC 
    126. Londimvelo Consultants 
    127. Magnico Products (PTY) LTD 
    128. Magumzane Traiding cc 
    129. Mahayi HRD Services cc 
    130. Mahloko Training, Auditing Services and other Projects 
    131. Makana Empire 
    132. Makaota Training Consultants 
    133. Makavila Suppliers CC. 
    134. Makgoka Development Facilitation (PTY) Ltd. 
    135. Makhuba Development Projects CC 
    136. Mamuhle Academy 
    137. Management College of Southern Africa (MANCOSA) 
    138. MASUNGULO YA HINA 
    139. Matsila Holdings 
    140. MDCS Skills Academy 
    141. MDINGINDA TRADING PTY LTD 
    142. Menba Trading and Projects 
    143. Menliserve 
    144. Meyiswa Training Academy 
    145. Microzone Training CC 
    146. Mimosa Business Consultants 
    147. Mission Point Consulting 
    148. MJ Mafunisa Consulting (PTY) LTD 
    149. Mmalethabo Consulting 
    150. MML Consulting CC. 
    151. Mohlaje Solutions (Pty) Ltd 
    152. Mokosso Enterprises 
    153. Motheo Skills Entity 
    154. MSC Education Holdings Pty Ltd 
    155. MTK Corporate Solutions 
    156. Mudzi Business Consulting 
    157. MUHANGWENE DEVELOPMENT ENTERPRISE 
    158. Myeza Trading Enterprise 
    159. Mzingeli Trading And Skills Development 
    160. National Institute Community Development and Management 
    161. Ndotha General Trading 
    162. NEDTEX73 
    163. Networx for Career Development 
    164. Ngaphakathi Investments 
    165. Niv Consultancy 
    166. Nkqubela Community Developers 
    167. Nokusho M Consulting and Trading 
    168. Nonunu Projects 
    169. NURTURE NATURE 
    170. Ocklan Carpe Diem Training and Capacity Building Solutions CC. 
    171. Ontoanetse Consulting 
    172. OSCAR MADLALA CONSULTING AND PROJECTS 
    173. Outeniqua Leadership Institute 
    174. Ouvrir Trade Training College 
    175. PABALLO LESEDI TRADING AND PROJECTS 
    176. Pebetse Training and Consulting 
    177. Petra institute of Development (PTY) Ltd 
    178. Phoenix Agricultural Solutions 
    179. Pioneer Business Consulting 
    180. PIROT SECURITY SERVICES 
    181. PMA Holdings (PTY ) LTD. 
    182. PMG Training Academy 
    183. Poshido Training 
    184. Princetop Corporative Training (Pty) Ltd 
    185. ProDee Training Institute 
    186. Progressive School of Business and Engineering (Pty) 
    187. Provincial Public Service Training Academy Province of Kwazulu Natal 
    188. PTDEV (Pty) Ltd 
    189. PURENOTE TRAINING CONSULTANCY 
    190. Rally Business Consulting 
    191. RAMAZWI SECURITY SERVICES CC 
    192. Rams Professional Training and Conferencing 
    193. Rand International Management and Training Consultants 
    194. Rasinkhu Investments 
    195. Raxela Trading Enterprise 
    196. Reflections Development Institute 
    197. Regent Business School (Pty) Ltd t/a Regent Business School 
    198. RENZ Events Management and Projects 
    199. Resonance Institute of Learning 
    200. RUS CONSULTING SERVICES 
    201. Ruthekho Training Academy 
    202. SA Entrepreneurship School 
    203. Salt Lake Residence Action Group (SARAG) 
    204. Sebenzisanane Human Capital 
    205. SESTO 
    206. Shirs Vision Compleadev 
    207. Silalele Consulting CC. 
    208. Sillo Consultancy and Business Solutions 
    209. SIZA NESU TRAINING AND DEVELOPMENT 
    210. Skill Tech Solutions 
    211. SKILLUS TRAINING 
    212. Sodic Training and Development 
    213. South African ABET Development Agency SAADA 
    214. South African Fashion Designers Agency 
    215. South West Gauteng College - Molapo Campus 
    216. SSD Consultants 
    217. STARPLEX 408 CC 
    218. T Mabuya & Associates CC 
    219. Talent Centre Training 
    220. Talent Emporium Academy (PTY) Ltd 
    221. Talent Sculpture 
    222. Tasc Business Consulting and Training 
    223. TCNS Resources (PTY) Ltd 
    224. Thando Consulting Services 
    225. The Crimson CO CC. 
    226. The Skills College for Development and Training 
    227. Thelin t/a TL Consulting 
    228. Thinking Mind Trading 
    229. Thubelihle Graduate Institute 
    230. THUTHUKA NATHI CONSULTANTS 
    231. Thuto-Boswa Education and Training Solution 
    232. Tloumogale Business Development & Consulting 
    233. TOMM TRAINING SOLUTIONS 
    234. Tovani Traiding 299 
    235. TPN Training and Recruitment 
    236. Tradesman Consulting and Training Solutions 
    237. Tru-ThoughtsTrading and Projects 
    238. Tshamutengo General Dealers CC. 
    239. Tshepang Consulting & Project 
    240. Tshisimani Holdings (PTY) Ltd. 
    241. Tshwane Training Institute (PTY) LTD. 
    242. Tsoelopele Leadership Consulting (Pty) Ltd 
    243. Tumpu Trading and Projects 
    244. TWASA 
    245. TWINMARK STRATEGY AND MANAGEMENT CONSULTANTS 
    246. Ubuqhawe Consulting (Pty) Ltd 
    247. Ukwakhile Training 
    248. Umfolozi FET College 
    249. Umfolozi TVET College 
    250. UNIVERSITY OF BUSINESS EXCELLENCE(PTY)LTD 
    251. Vicmat Consultants 
    252. VISION ACCOMPLISHED TRADING PTY LTD 
    253. Vision Africa Training Institute 
    254. Visionary skills 
    255. VISIONARY SKILLS ACADEMY 
    256. VNI Consultants 
    257. VPK Business Venture 
    258. Vumilia Africa Group 
    259. WEINVEST INVESTMENT CC 
    260. WeTrain Holdings 
    261. Whitehall Trading Projects 
    262. WMD CIVILS 
    263. World Pace Development and Training Institute 
    264. YAB Business Solutions (Pty)Ltd 
    265. Your Soul Puzzle 
    266. Zambezi Accounting (Pty) Ltd 
    267. ZENDALO HR CONSULTING 
    268. Zesh Group 
    269. Ziya Investment Holdings Pty Ltd 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.