SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Record income and receipts 
SAQA US ID UNIT STANDARD TITLE
12988  Record income and receipts 
ORIGINATOR
SGB HET Accountancy and Financial Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
FASSET - Financial and Accounting Services SETA 
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Finance, Economics and Accounting 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5  10 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2026-06-30   2029-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
People credited with this unit standard are generally found within the accounting technician field. On successful completion of the unit standard, people will be able to process documents relating to goods and services supplied, as well as receive and record receipts. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
Unit standards for Bookkeeping at NQF level 4. 

UNIT STANDARD RANGE 
A person may exhibit this competence in the private and/ or the public sector. 

Specific Outcomes and Assessment Criteria: 

SPECIFIC OUTCOME 1 
Demonstrate an understanding of the general business and accounting environment. 

ASSESSMENT CRITERIA 

ASSESSMENT CRITERION 1 
1. The business environment is defined in relation to generally accepted accounting practice and GRAP. 
ASSESSMENT CRITERION RANGE 
Types of business transactions and documents involved, Basic law (contract law, sale of goods, document retention policies), VAT principles, Discounts, Cheques, Banking documentation, Automated payments, Credit and debit cards
 

ASSESSMENT CRITERION 2 
2. Accounting methods are identified and described in line with organisational requirements and GAAP/ GRAP. 
ASSESSMENT CRITERION RANGE 
Double entry bookkeeping, Methods of coding data, Operation of accounting systems (manual and computerised), Batch control, Relationship between accounting system and ledger, Credit card procedures, Money handling and storage (including security aspects), Petty cash procedures
 

ASSESSMENT CRITERION 3 
3. Organisational policies and procedures related to accounting and administrative systems are explained in GAAP/ GRAP terms. 
ASSESSMENT CRITERION RANGE 
Business transactions, Authorisation and coding of sales invoices, Source information filing, Correspondence style, Banking and personal security
 

SPECIFIC OUTCOME 2 
Process documents relating to goods and services supplied. 

ASSESSMENT CRITERIA 

ASSESSMENT CRITERION 1 
1. Invoices and credit notes are prepared in accordance with organisational requirements and checked against source documents. 
ASSESSMENT CRITERION RANGE 
Source documents - quotations, purchase orders, delivery notes, sales orders
 

ASSESSMENT CRITERION 2 
2. Calculations on invoices and credit notes are checked for accuracy. 
ASSESSMENT CRITERION RANGE 
Pricing, Price extensions, Discounts, VAT
 

ASSESSMENT CRITERION 3 
3. Invoices and credit notes are correctly authorised and coded before being sent to customers. 

ASSESSMENT CRITERION 4 
4. Invoices and credit notes are entered into primary records according to organisational procedures. 
ASSESSMENT CRITERION RANGE 
Sales journal and sales returns journal, debtors' journal and debtors allowances journal
 

ASSESSMENT CRITERION 5 
5. Entries are coded and recorded in the appropriate ledger. 
ASSESSMENT CRITERION RANGE 
Main ledger, subsidiary ledger, integrated ledger
 

ASSESSMENT CRITERION 6 
6. Statements of account are prepared and sent to debtors in organisational time constraints. 

ASSESSMENT CRITERION 7 
7. Communications with customers regarding accounts are handled politely and effectively using the relevant source documents. 
ASSESSMENT CRITERION RANGE 
Communication - In response to queries, chasing payments/ Source documents - aged debtors' analysis
 

SPECIFIC OUTCOME 3 
Receive and record receipts. 
OUTCOME RANGE 
Vat - where applicable 

ASSESSMENT CRITERIA 

ASSESSMENT CRITERION 1 
1. Receipts are checked against relevant supporting information. 
ASSESSMENT CRITERION RANGE 
Cash, Cheques, Automated payments
 

ASSESSMENT CRITERION 2 
2. Receipts are entered in appropriate accounting records. 
ASSESSMENT CRITERION RANGE 
Cashbook
 

ASSESSMENT CRITERION 3 
3. Paying-in documents are correctly prepared and reconciled to relevant records. 

ASSESSMENT CRITERION 4 
4. Unusual features are identified and either resolved or referred to the appropriate person. 
ASSESSMENT CRITERION RANGE 
Wrongly completed cheques, Out-of-date cheques, Credit and debit cards, Limits exceeded, Disagreement with supporting documentation, Under payments, Over payments, Cheques returned to sender
 


UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
Accreditation for this unit standard shall be obtained from the relevant Education and Training Quality Assurance Body, through summative assessment by a registered assessor.

Moderation activity comments by SGB`s, organisations and individuals may be forwarded to NSB03. 

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
A demonstrated understanding of:
  • Objectives of control
  • Control frameworks
  • Control environments
  • Acceptance testing and System conversion methodologies
  • Risk assessment methodologies and application
  • Control activities
  • Monitoring of control compliance
  • Quality management techniques

    Legal Requirements:
  • Laws and regulations relating to the prevention/ detection of fraud, error and illegal acts
  • Statutory sanctions relating to IS environments

    Terminology:
  • IS - Information systems
  • IT - Information technology
  • GAAP - Generally accepted accounting practice
  • GRAP - Generally recognised accounting practice 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems in which responses display that responsible decisions using critical and creative thinking have been made. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organisation and community. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one`s activities responsibly and effectively. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, organise and critically evaluate information. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and language skills in the modes of oral and written presentations. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically (showing responsibility towards the environment and health of others). 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Be culturally and aesthetically sensitive across a range of social contexts. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  36213   National Diploma: Technical Financial Accounting  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  FASSET 
    Elective  49021   Further Education and Training Certificate: Debt Recovery  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  FASSET 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.