SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Manage complex acquisition contracts 
SAQA US ID UNIT STANDARD TITLE
119212  Manage complex acquisition contracts 
ORIGINATOR
SGB Procurement, Logistics and Supply Chain Mngt 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Procurement 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5  8 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Registered" 		 2005-10-12  2008-10-12  SAQA 0362/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2009-10-12   2012-10-12  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is for persons working in the defence and security related environment especially within the acquisition discipline. The learner is able to manage complex acquisition contracts in the defence and security related environment.

A person credited with this unit standard is able to:
  • Develop value systems for the selection of contractors in the defence environment.
  • Compile request for information/request for proposal documentation.
  • Perform an evaluation to select a contractor for recommendation.
  • Present contract for approval.
  • Monitor contract progress and identify corrective actions.
  • Review contract line items according to organisational policies and procedures.

    This unit standard will contribute to the full development of any learner to increasing levels of efficiency and effectiveness in the defence and security related environment by providing recognition, further mobility and transportability within the field as well as within other fields. The knowledge, skills and understanding demonstrated in this unit standard are essential for social and economic transformation and upliftment within the defence and security related environment. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    The following knowledge, skills, attitudes and/or equivalent:
  • Communication on NQF level 4 and Mathematical literacy on NQF level 4.

    All competencies reflected in the learning assumed to be in place could be achieved through the recognition of prior learning. 
    		•

    UNIT STANDARD RANGE 
    This unit standard is for learners who intend to follow an acquisition management career within the defence and security related acquisition arena.

    Defence includes, but is not limited to South African National Defence Force, South African Police Services and Correctional Services. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Develop value systems for the selection of contractors in the defence environment. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Governmental procurement regulatory framework and organizational policies and procedures relating to contractor selection are identified, described and explained in terms of key elements and impact. 

    ASSESSMENT CRITERION 2 
    The concepts of rational decision-making are explained and described in terms of its applicability to defence acquisition. 

    ASSESSMENT CRITERION 3 
    A team to design a value system and to perform an evaluation is established according to policies and procedures. 
    ASSESSMENT CRITERION RANGE 
    The various roles in the evaluation team organisation are taken into account with respect to stakeholder representivity, demographics, structural requirements and technical expertise. Aspects such as conflict of interest and confidentiality are addressed. All approval delegations are identified.
     

    ASSESSMENT CRITERION 4 
    Selection criteria satisfying standards that promote rational decision-making are identified and prioritised in accordance with the needs and requirements of the defence environment. 
    ASSESSMENT CRITERION RANGE 
    Pair wise comparison methods , direct assignment, pro's and con's of various methods, computer programmes available to perform such.
     

    ASSESSMENT CRITERION 5 
    Appropriate scoring techniques for each criterion are identified in accordance with international best practice. 
    ASSESSMENT CRITERION RANGE 
    Scoring techniques are designed to reflect the evaluators' preferences adequately and in a clear and discernable manner and which compensate appropriately for risk.
     

    ASSESSMENT CRITERION 6 
    A set of appropriate risks pertaining to the evaluation is identified in accordance with user requirements. 
    ASSESSMENT CRITERION RANGE 
    Impact on project objectives, risk/reward and expected value, The use of statistical methods to determine risk reward trade-offs, use of utility curves.
     

    SPECIFIC OUTCOME 2 
    Compile request for information/request for proposal documentation. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    All the requirements of the contract are identified, explained and described according to organisational policies and procedures. 
    ASSESSMENT CRITERION RANGE 
    Structure, organisational requirements, statutory requirements, legal requirements, technical, programme and commercial requirements.
     

    ASSESSMENT CRITERION 2 
    All the requirements are covered according to organisational policies and procedures in the request for information/request for proposal documentation. 
    ASSESSMENT CRITERION RANGE 
    Structure, organizational requirements, statutory requirements, legal requirements, technical, programme and commercial requirements.
     

    ASSESSMENT CRITERION 3 
    Request for information/request for proposal documentation is available as specified by relevant corporate and/or government legislation, policies and procedures. 

    ASSESSMENT CRITERION 4 
    The practices for establishing requests for information/request for proposal documentation are applied according to organisational policies and procedures. 

    ASSESSMENT CRITERION 5 
    Request for information/request for proposals explain components of the value system in a manner that bidders will clearly understand how they will be adjudicated so that they can reply concisely. 

    ASSESSMENT CRITERION 6 
    Request for information/request for proposal information is captured on the acquisition system according to policies and procedures. 

    SPECIFIC OUTCOME 3 
    Perform an evaluation to select a contractor for recommendation. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Ethics are applied in managing contact with offerors during adjudication. 
    ASSESSMENT CRITERION RANGE 
    Bidder's conferences, queries from offerors.
     

    ASSESSMENT CRITERION 2 
    Proposals from bidders are rigorously evaluated against the selection criteria. 

    ASSESSMENT CRITERION 3 
    The process of selecting contractors is followed according to organisational policies and procedures. 
    ASSESSMENT CRITERION RANGE 
    Single-source vs. multi source providers.
     

    ASSESSMENT CRITERION 4 
    Recommendations are made on preferred contractors in accordance with procurement practices. 

    SPECIFIC OUTCOME 4 
    Present contract for approval. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Submissions are prepared for authorization according to organisational polices and procedures. 

    ASSESSMENT CRITERION 2 
    Submissions are submitted for authorization according to organisational polices and procedures. 

    ASSESSMENT CRITERION 3 
    Submissions are presented for authorization according to organisational polices and procedures. 

    ASSESSMENT CRITERION 4 
    A contract is negotiated and placed on the selected contractor list according to policies and procedures. 

    SPECIFIC OUTCOME 5 
    Monitor contract progress and identify corrective actions. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Monitoring mechanisms are applied according to organisational policies and procedures. 

    ASSESSMENT CRITERION 2 
    Requests for changes in contract where applicable is implemented in accordance with delegations and processes. 

    ASSESSMENT CRITERION 3 
    Areas for corrective action are identified and action plans are developed in accordance with delegations and processes. 

    ASSESSMENT CRITERION 4 
    Corrective measures are explained and described according to organisational policies and procedures. 

    ASSESSMENT CRITERION 5 
    Budget and cash flow predictions relevant to the project are made according to organisational policies and procedures. 

    ASSESSMENT CRITERION 6 
    Reports from the system are evaluated and verified in accordance with delegations and processes. 
    ASSESSMENT CRITERION RANGE 
    Defence and security related acquisition reports.
     

    SPECIFIC OUTCOME 6 
    Review contract line items according to organisational policies and procedures. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Contract deliverables are reviewed against contract criteria. 

    ASSESSMENT CRITERION 2 
    Quality assurance interaction is facilitated in accordance with delegations and processes. 

    ASSESSMENT CRITERION 3 
    Contract financial audits are arranged according to policies and procedures. 

    ASSESSMENT CRITERION 4 
    Contract documentation is completed according to policies and procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this Unit Standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this Unit Standard must be registered as an assessor with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this Unit Standard or assessing this Unit Standard must be accredited as a provider with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Enterprise practices relevant to contract management.
  • Rational decision-making.
  • Defence acquisition practices.
  • Legislation relevant to this unit standard (e.g. Black economic empowerment regulations, preferential procurement policies).
  • Interfaces with procurement secretariat and other departments.
  • Requirements for audit trails regarding procurement processes.
  • The role, benefits and principles of the PFMA. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems related to managing contracts in the defence environment. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one's activities so that all requirements are met in achieving competence in managing contracts in the defence environment. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, evaluate, organise and critically evaluate information in managing contracts in the defence environment. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively when managing contracts in the defence environment. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    UNIT STANDARD NOTES 
    Assessor notes

    It will be necessary to develop assessment activities and tools that are appropriate to the contexts in which the skills will be applied. These activities and tools may include an appropriate combination of formative and summative assessment and portfolios.

    Assessment should include practical demonstration of competence, either in the workplace or through work-realistic, classroom simulation using case studies of sufficient complexity that the necessary skills are demonstrated within realistic learning timescales.

    Integrated assessment:

    It may be more effective and efficient to assess a number of unit standards together thus reducing the overall number of assessment `events`.

    Consider a complete activity in the workplace (the `whole of work` approach) and see which unit standards relate to this activity.

    Work out how practitioners could collect evidence on a number of unit standards at the same time covering all the critical aspects of the standards.

    Ensure that commonalities that exist between numbers of unit standards are captured in a way that makes sense for assessment. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  49469   National Diploma: Complex Procurement  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2012-06-30   
    Elective  49783   National Diploma: Joint and Multi-National Operations  Level 6  NQF Level 06  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SAS SETA 
    Elective  61729   National Diploma: Policing  Level 6  NQF Level 06  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SAS SETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. SOUTH AFRICAN NATIONAL WAR COLLEGE 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.