SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Analyse, monitor and review budgets 
SAQA US ID UNIT STANDARD TITLE
377933  Analyse, monitor and review budgets 
ORIGINATOR
Task Team - Public Sector 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Finance, Economics and Accounting 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 6  NQF Level 06  8 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The person credited with this unit standard is able to accurately and realistically prepare related reports, analyse records and control variances, which occur in a budget. They will also be able to carry out a life cycle costing exercise within the budget report on the financial status of the department.

A learner credited with this unit standard will be able to:
  • Conduct a critical analysis of a budget and the changing role of a budget analyst.
  • Review a prepared budget requests.
  • Monitor, analyse and control a budget.
  • Report on the department finance and non financial status. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners accessing this unit standard are competent in:
  • Computer Literacy at NQF Level 4 or equivalent.
  • Mathematical Literacy at NQF Level 4 or equivalent.
  • Communication NQF Level 4 or equivalent.
  • Basic accounting principles and practices in specific relation to budget monitoring and analysis. 
    		•

    UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Conduct a critical analysis of a budget and the changing role of a budget analyst. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The concepts and principles of public sector budgeting are identified, explained and applied through a practical budget exercise. 

    ASSESSMENT CRITERION 2 
    The public sector budget processes, the division of revenue and key role players in South Africa`s budget are compared, contrasted and benchmarked with budget processes in other countries in order to identify good practices. 

    ASSESSMENT CRITERION 3 
    The changing role of budget analysts is identified, examined and determined the extent of applicability in an analysts work. 

    ASSESSMENT CRITERION 4 
    The key objectives of budget analysis are identified, explained and applied in a budget analysis work. 

    SPECIFIC OUTCOME 2 
    Review prepared budget requests. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The types of budget requests are identified, reviewed and examined in order to make appropriate decisions. 

    ASSESSMENT CRITERION 2 
    The budget baseline is interrogated in order to make informed budget decisions or recommendations. 

    ASSESSMENT CRITERION 3 
    Comparisons are performed in order to identify trends. 
    ASSESSMENT CRITERION RANGE 
    Comparisons between actual and budget, current actual and previous actual, previous budget and current budget.
     

    ASSESSMENT CRITERION 4 
    The reasons for deviations are identified, interrogated and analysed in order to take appropriate action. 

    ASSESSMENT CRITERION 5 
    The analysis results are used to determine and take appropriate action in accordance with treasury guidelines and the PFMA. 

    ASSESSMENT CRITERION 6 
    The activity based costing methodology is identified, examined and applied in costing of budget and policy priority requests in relation to resource availability. 

    SPECIFIC OUTCOME 3 
    Monitor, analyse and control a budget. 
    OUTCOME RANGE 
    Control includes but is not limited to expenditure control and projected monthly spending for cost. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Objectives and review processes are evaluated according to legislative prescripts and standard procedures. 

    ASSESSMENT CRITERION 2 
    The relevant documentation and data required are identified for budget monitoring and analysis. 

    ASSESSMENT CRITERION 3 
    Factors affecting the budget are assessed with examples of each factor and their effect on the budget. 
    ASSESSMENT CRITERION RANGE 
    Factors affecting budgets will include but are not limited to resources, trends, inflation, costs, economic stability and suppliers.
     

    ASSESSMENT CRITERION 4 
    A budget is analysed using accounting practices and corrective measures are proposed when necessary to address the situation. 

    ASSESSMENT CRITERION 5 
    Revise cost estimations are conducted in accordance with accounting practices and organisational standard operating procedures. 

    ASSESSMENT CRITERION 6 
    Feedback on budgetary status is provided to all role players with reference to variance, actions taken to correct any variance and notable trends. 

    ASSESSMENT CRITERION 7 
    Control systems to monitor and control revenue and expenses are proposed using appropriate communication protocols. 

    SPECIFIC OUTCOME 4 
    Report on department finance and non-financial status. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The reasons for reporting on finances and non-financial status are explained with supporting examples. 

    ASSESSMENT CRITERION 2 
    Appropriate financial and non-financial reports are prepared according to organisational standard operating procedures. 

    ASSESSMENT CRITERION 3 
    Financial and non-financial reports and recommendations are presented in accordance with organisational standard operating procedures. 

    ASSESSMENT CRITERION 4 
    Financial and non-financial reports are used to report on expenditure and monitor progress. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this Unit Standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this Unit Standard must be registered as an assessor with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this Unit Standard or assessing this Unit Standard must be accredited as a provider with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    Organisational systems, policies and standard operating procedures for budgeting and reporting:
  • In-year monitoring and reporting.
  • Budget guidelines.
  • Expenditure, revenue and cash flow analysis.
  • Reporting.


    Methods and techniques for managing information flow:
  • Budget process schedule.

    Methods and techniques for planning, implementation, organising, resourcing, monitoring and evaluating budgets:
  • Estimates of expenditure and revenue.
  • Adjusted estimates of expenditure and revenue.
  • Cash flow projections.
  • Annual performance plans.
  • Strategic plans.
  • Policy dynamics.
  • Reprioritisation.

    Budgeting, concepts, principles, methodologies and expenditure:
  • Activity based costing.
  • Incremental budgeting.
  • Benchmarking.
  • Write a report.
  • The concept of a budget is explained with reference to income and expenditure.
  • The items that make up expenditure for a budget are listed in written format with reference to cash outflows.
  • Budgeting monitor and analysis techniques appropriate to a budget are explained with reference to the purpose of the budget.
  • The relationship between the selected budgeting monitoring and analysis techniques and the organisation's budgeting requirements is explained with examples.
  • Understand related budget processes such as expenditure control and budget adjustments.

    Regulations, legislation, agreements and policies:
  • Constitutional Framework.
  • Public Finance Management Act.
  • Public Audit Act.
  • Treasury Regulations.

    Theory-Rules, laws and principles:
  • Rules of parliament and legislatures.

    Relationships and systems:
  • Spheres of government.
  • Intergovernmental relations.
  • Committee dynamics. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identifying and solving problems in which responses display that responsible decisions using critical and creative thinking have been made when:
  • Gathering of information, monitoring budgets and reporting on financial matters. 
    		•

    UNIT STANDARD CCFO WORKING 
    Working effectively with others as a member of a team, group, organisation, and community during:
  • Preparing, monitoring and analysing budgets. 
    		•

    UNIT STANDARD CCFO ORGANISING 
    Organising and managing oneself and one's activities responsibly and effectively through:
  • Considering all the required data to monitoring and analyse budgets. 
    		•

    UNIT STANDARD CCFO COLLECTING 
    Collecting, analysing, organising and critically evaluating information when:
  • Preparing budget and financial reports. 
    		•

    UNIT STANDARD CCFO COMMUNICATING 
    Communicating effectively using visual, mathematical and/or language skills in the modes of oral and/or written persuasion when:
  • Gathering information and presenting the budget and financial and the non financial report. 
    		•

    UNIT STANDARD CCFO SCIENCE 
    Using science, technology and indigenous knowledge effectively and critically, showing responsibility towards the environment and health of others through:
  • Monitoring and analysis. 
    		•

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrating an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation when:
  • Spheres of government.
  • Intergovernmental relations.
  • Committee dynamics. 
    		•

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  67460   National Diploma: Public Administration  Level 6  NQF Level 06  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.