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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Interpret classification systems in order to organise, retrieve and dispose of records 
SAQA US ID UNIT STANDARD TITLE
259458  Interpret classification systems in order to organise, retrieve and dispose of records 
ORIGINATOR
SGB Archives and Records Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 04 - Communication Studies and Language Communication Studies 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  8 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2026-06-30   2029-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The person credited with this unit standard is able to describe the various classification systems and to evaluate them in terms of their differences, advantages and disadvantages. The learner will also be able to create and maintain records according to the classification system and evaluate the classification system and make recommendations to authorised individuals.

The qualifying learner is capable of:
  • Defining and explaining classification systems.
  • Applying classification system(s).
  • Evaluating classification systems. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification will have demonstrated competence in:
  • Communication at NQF Level 3 or equivalent.
  • Mathematical Literacy at NQF Level 3 or equivalent.
  • Computer Literacy at NQF Level 3 or equivalent. 
    		•

    UNIT STANDARD RANGE 
    Records may include but are not limited to documents, files, audio-visual material, artefacts, electronic records, databases, micrographic records, maps, posters, photographs and publications. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Define and explain classification systems. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Classification systems are identified in terms of types and format. 
    ASSESSMENT CRITERION RANGE 
    Types and formats of classification systems may include but are not limited to geographical, numerical, alphabetical, subject, chronological, categories and alpha-numerical.
     

    ASSESSMENT CRITERION 2 
    A description of the different classification systems is given in terms of key features and uses. 

    ASSESSMENT CRITERION 3 
    Classification systems are evaluated in terms of differences, advantages and disadvantages. 

    ASSESSMENT CRITERION 4 
    An analysis of the classification systems is conducted in terms of specific organisational requirements. 

    SPECIFIC OUTCOME 2 
    Apply classification system(s). 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Records are analysed in order to establish correct reference numbers according to classification system. 

    ASSESSMENT CRITERION 2 
    The design and structure of classification system is interpreted in order to organise, retrieve and dispose of records. 

    ASSESSMENT CRITERION 3 
    Reference numbers are allocated according to classification system. 

    ASSESSMENT CRITERION 4 
    Records are created and maintained according to classification system. 

    ASSESSMENT CRITERION 5 
    Sequence of records in storage is determined by means of the classification system. 

    SPECIFIC OUTCOME 3 
    Evaluate classification system(s). 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Gaps in the classification system are identified in order to maintain the classification system which reflects the organisational functions and structure. 

    ASSESSMENT CRITERION 2 
    The security levels of the classification system are evaluated in order to establish strengths and weaknesses. 

    ASSESSMENT CRITERION 3 
    Recommendations to streamline the classification system are made in order to meet identified needs. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Analytical thinking.
  • Organisational structures and services knowledge.
  • Consultation and communication skills.
  • Statutory requirements for interpreting and maintaining classification systems. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems which may impact on the effectiveness of the classification system. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the process of putting the classification system into practice and during the evaluation phase. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information when applying the classification system(s) and in order to evaluate the classification system(s). 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively when making recommendations in order to streamline the classification system. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to interpret the classification system in order to organise, retrieve and dispose of records. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems where the proper interpretation of the classification system improves the organisation, retrieval and disposal of records. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  64069   Further Education and Training Certificate: Archives and Records Management  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  ETDP SETA 
    Elective  93997   National Certificate: Contact Centre and Business Process Outsourcing Support  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-07-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Aubrey Nyiko Business Enterprise cc 
    2. B AND T SKILLS DEVELOPMENT TRAININGS 
    3. Edu-Prof Training Centre 
    4. Faranang Business and Training Solutions PTY(LTD) 
    5. Helen Nicholson & Associates 
    6. Karabo Info Centre and Trading 
    7. KweLanga Training (Pty) Ltd 
    8. NTI College 
    9. Petra institute of Development (PTY) Ltd 
    10. Retshetse Training Project 
    11. Sebenzisanane Human Capital 
    12. The Finishing College (Pty) Lt 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.