SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Demonstrate understanding of statutory and legislative requirements which impact on records management and archives 
SAQA US ID UNIT STANDARD TITLE
259437  Demonstrate understanding of statutory and legislative requirements which impact on records management and archives 
ORIGINATOR
SGB Archives and Records Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 04 - Communication Studies and Language Communication Studies 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  10 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The person credited with this unit standard is able to explain the key concepts and critical elements relating to records and archive management and the principles underlying corporate and public governance. Learners will also be able to explain the impact, purpose and application of statutory requirement in the field of records and archives management.

The qualifying learner is capable of:
  • Explaining the legal prescripts that influence records and archives management activities.
  • Demonstrating an understanding of the impact of statutory requirements on records and archives management.
  • Demonstrating an understanding of the purpose and application of statutory requirements. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification will have demonstrated competence in:
  • Communication at NQF Level 3 or equivalent.
  • Mathematical Literacy at NQF Level 3 or equivalent. 

  • UNIT STANDARD RANGE 
  • Statutory requirements include but are not limited to the following legal prescripts governing records and archives management:
    > Access to information.
    > Archives and records management.
    > Finance management.
    > Health and safety.
    > Electronic communications.
    > Organisational and company management (Corporate governance).
    > Public sector administration and management.
    > Quality management systems and management.
    > Security and privacy of records and archives.
    > Copywriting and intellectual property.
    > Mining, minerals and industry.
    > Labour relations and human resources.
  • Legal prescripts may include but are not limited to Acts, Regulations and Rules, Ordinances. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain the legal prescripts that influence records and archives management activities. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The key concepts and terminology relating to archive and records management are explained in terms of their work performance. 

    ASSESSMENT CRITERION 2 
    The critical elements of the legal prescripts that inform records and archive management are identified and explained in terms of compliancy requirements. 

    ASSESSMENT CRITERION 3 
    The principles underlying corporate and public governance are identified and explained in the context of records and archive management. 

    ASSESSMENT CRITERION 4 
    An explanation is given of the concepts of privacy and confidentiality in terms of records and archives. 

    SPECIFIC OUTCOME 2 
    Demonstrate an understanding of the impact of statutory requirements on records and archives management. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The consequences of non-compliance with statutory requirements are explained with examples of the effect on individuals and organisations. 

    ASSESSMENT CRITERION 2 
    The benefits of adhering to statutory requirements are described in order to enhance records and archives management practices. 

    ASSESSMENT CRITERION 3 
    The positive impact of compliance to statutory requirements is described in terms of the benefits to individuals and organisations. 

    ASSESSMENT CRITERION 4 
    The impact of statutory requirements is explained in terms of its significance to South African historical memory. 

    SPECIFIC OUTCOME 3 
    Demonstrate an understanding of the purpose and application of statutory requirements. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The major purpose and application of the statutory requirements are outlined with examples in terms of legal responsibilities. 

    ASSESSMENT CRITERION 2 
    The significant features of the statutory requirements are identified with examples of correct practice. 

    ASSESSMENT CRITERION 3 
    The application of statutory requirements is measured according to archives and records management policies and procedures. 

    ASSESSMENT CRITERION 4 
    Discrepancies in the application of statutory requirements are communicated to stakeholders in order to resolve them. 

    ASSESSMENT CRITERION 5 
    The roles records play in a democracy are explained in terms of governmental responsibility and accountability. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Communication skills. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to statutory and legislative requirements which impact on records and archive management. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in order to resolve discrepancies in the implementation of statutory and legislative requirements. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities in such a way so as have the latest and most relevant legal prescripts available in order to ensure compliance. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information when demonstrating an understanding of the purpose and application of statutory and legislative requirements for records and archives. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with stakeholders when communicating discrepancies relating to statutory and legislative requirements. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to access and store statutory and legislative requirements for records and archives management. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems where the implementation of statutory and legislative requirements leads to effective and efficient records management. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  64069   Further Education and Training Certificate: Archives and Records Management  Level 4  NQF Level 04  Reregistered  2023-06-30  ETDP SETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Amasiko Trading Enterprise 
    2. Arden School of Management 
    3. Aubrey Nyiko Business Enterprise cc 
    4. Avenida (Pty) Ltd 
    5. Edu-Prof Training Centre 
    6. Faranang Business and Training Solutions PTY(LTD) 
    7. GATYANA TRAINING ACADEMY 
    8. Karabo Info Centre and Trading 
    9. Mgwezane Training and Events Management CC. 
    10. NTI College 
    11. PEAKFORD MANAGEMENT CONSULTING 
    12. Petra institute of Development (PTY) Ltd 
    13. Retshetse Training Project 
    14. Sebenzisanane Human Capital 
    15. SHIRS VISION COMPLEADEV PTY LTD 
    16. The Finishing College (Pty) Ltd 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.