SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Describe administrative procedures on a ship 
SAQA US ID UNIT STANDARD TITLE
259418  Describe administrative procedures on a ship 
ORIGINATOR
SGB Maritime Defence 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 08 - Law, Military Science and Security Sovereignty of the State 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is intended, but is not restricted to, learners within the Sovereignty of the State sub-field. The learner successfully completing this Unit Standard will achieve the knowledge and practical competencies required to complete administrative according to organisational standards.

Learners credited with this unit standard will be able to:
  • Describe administrative procedures.
  • Describe standing orders.
  • Complete records and documentation. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that the learner has the following knowledge and skills:
  • Mathematics at NQF Level 3.
  • Communication at NQF Level 3. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Describe different administrative procedures. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    An explanation is given of policies and procedures in terms of their purpose and provisions and the associated documentation that must be completed. 
    ASSESSMENT CRITERION RANGE 
    Policies includes but is not limited to annual leave and sick leave.
     

    ASSESSMENT CRITERION 2 
    An explanation is given of the procedures involved in drawing up a signal. 

    ASSESSMENT CRITERION 3 
    A description is given of the procedures for updating and maintaining the outgoing and incoming signal book with reference to measures in maintaining signal security. 

    ASSESSMENT CRITERION 4 
    An explanation is given of administrative procedures associated with the maintenance and completion of the logbooks, registers and records. 
    ASSESSMENT CRITERION RANGE 
    Logbooks and registers includes but is not limited to the occurrence book, main keyboard register, small arms register, private firearms register, master key and handheld radio register, damage control exercise occurrence book, transport register, night rounds book, signal originator's reference log, operational defence log, loan account book and incoming and outgoing signal register.
     

    SPECIFIC OUTCOME 2 
    Describe standing orders. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    An explanation is given of procedures for accessing the standing orders. 
    ASSESSMENT CRITERION RANGE 
    Standing orders refer to ships standing orders, unit standing orders, standard operating procedures and standard working procedures.
     

    ASSESSMENT CRITERION 2 
    A description is given of how standing orders are read and interpreted in order to ensure compliance. 

    ASSESSMENT CRITERION 3 
    A description is given of duty personnel pack with reference to information type and associated unit orders applicable to the execution of Officer of the Day duties. 
    ASSESSMENT CRITERION RANGE 
    Duty personnel refers but is not limited to officer-of-the-day, officer-on-duty, warrant officer-on-duty and non-commissioned officer-on-duty.
     

    ASSESSMENT CRITERION 4 
    A description is given of procedures outlined in the disciplinary code with reference to practical application. 

    SPECIFIC OUTCOME 3 
    Complete records and documentation. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Documents, records and registers are maintained and completed in accordance with organisational guidelines. 

    ASSESSMENT CRITERION 2 
    Records and documents are maintained according to statutory and organisational guidelines. 

    ASSESSMENT CRITERION 3 
    Documentation is evaluated to ensure compliance with organisational requirements with regard to format and content. 

    ASSESSMENT CRITERION 4 
    Inconsistencies in records, registers or documents are identified and communicated to the officer(s) responsible for rectification. 

    ASSESSMENT CRITERION 5 
    Records and documentation are stored securely in line with organisational security requirements. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this Unit Standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this Unit Standard must be registered as an assessor with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this Unit Standard or assessing this Unit Standard must be accredited as a provider with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Military Disciplinary Code.
  • Military Discipline Supplementary Measures Acts. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO ORGANISING 
    Organising and managing oneself and one's activities responsibly and effectively when:
  • Describing administrative procedures.
  • Describing standing orders.
  • Completing records and documentation. 

  • UNIT STANDARD CCFO COLLECTING 
    Collecting, analysing, organising and critically evaluating information to better understand and explain:
  • Administrative procedures.
  • Standing orders. 

  • UNIT STANDARD CCFO COMMUNICATING 
    Communicating effectively using visual, mathematical and/or language skills in the modes of oral and/or written persuasion when:
  • Completing records and documentation. 

  • UNIT STANDARD CCFO SCIENCE 
    Using science and technology effectively and critically, showing responsibility towards the environment and health of others when:
  • Completing records and documentation. 

  • UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  64049   Further Education Training Certificate: Harbour Watchkeeping  Level 4  NQF Level 04  Reregistered  2023-06-30  SAS SETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.