SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Receive, count and store pharmacy stock 
SAQA US ID UNIT STANDARD TITLE
256497  Receive, count and store pharmacy stock 
ORIGINATOR
SGB Pharmacy 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 09 - Health Sciences and Social Services Curative Health 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 3  NQF Level 03  10 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
An individual who has achieved this unit standard is capable of participating in the control of pharmacy stock with particular reference to receiving, storing and counting stock. The individual will further have an understanding of the relevant documentation and procedures and will develop an understanding of the importance of stock counts. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
It is assumed that the learner is competent in:
  • Communication at NQF Level 2.
  • Mathematical Literacy at NQF Level 2.

    The Unit Standards:
  • ID 256485: Apply ethical and legal behaviour in the pharmaceutical and health environment.
  • ID 256475: Explain pharmaceutical concepts and terms. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Describe the requirements relating to receiving, counting and storing stock. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The legal requirements pertaining to the receiving and storage of medicines and scheduled substances are explained with reference to the consequences of non-compliance. 

    ASSESSMENT CRITERION 2 
    Stock with special requirements is identified and handling requirements are explained in terms of legislative and health and safety requirements. 
    ASSESSMENT CRITERION RANGE 
    Stock with special requirements includes Schedule 6, thermo-labile and flammable products.
     

    ASSESSMENT CRITERION 3 
    The documentation used when receiving, counting and storing stock is identified and the importance thereof is explained. 

    ASSESSMENT CRITERION 4 
    The importance and requirements for maintaining batch traceability are explained. 

    ASSESSMENT CRITERION 5 
    Possible security risks and violations are identified and the organisational policies and procedures for reporting are explained. 

    SPECIFIC OUTCOME 2 
    Receive stock. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Stock is accepted and the documentation and delivery is verified as being correct according to standard operating procedures. 

    ASSESSMENT CRITERION 2 
    Stock with special requirements is identified and brought to the attention of the appropriately authorised persons. 

    ASSESSMENT CRITERION 3 
    The content, quantities and condition/quality of stock is verified against the documentation. 
    ASSESSMENT CRITERION RANGE 
    Documentation includes delivery notes, waybills, invoices.
     

    ASSESSMENT CRITERION 4 
    Discrepancies are identified and reported to the authorised person according to organisational policy. 

    ASSESSMENT CRITERION 5 
    The data relating to received goods is captured and relevant documentation is completed and filed according to legal requirements and SOP's. 

    SPECIFIC OUTCOME 3 
    Store stock. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Correct storage conditions are described in terms of legislative requirements, organisational policy and procedures and health and safety considerations. 
    ASSESSMENT CRITERION RANGE 
    Correct storage conditions include the principles of FIFO and FEFO, product characteristics and formulations, quantities, OHS.
     

    ASSESSMENT CRITERION 2 
    Stock is transferred, packed and stored according to organisational criteria. 

    ASSESSMENT CRITERION 3 
    Storage conditions are monitored and anomalies are reported as per legal and organisational requirements. 

    ASSESSMENT CRITERION 4 
    Batch traceability is maintained throughout the process. 

    SPECIFIC OUTCOME 4 
    Count stock. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The importance of and procedures for the counting of stock are explained. 
    ASSESSMENT CRITERION RANGE 
    Importance includes issues relating to shrinkage, profits, stock levels and customer service.
     

    ASSESSMENT CRITERION 2 
    Stock is checked and sorted for stock counts according to organisational counting requirements. 

    ASSESSMENT CRITERION 3 
    Stock is counted and recorded following organisational procedures. 

    ASSESSMENT CRITERION 4 
    Discrepancies are reported to the appropriately authorised person according to organisational requirements. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA or ETQA that has a Memorandum of Understanding in place with the relevant ETQA.
  • Moderators must be accredited and allocated by the relevant ETQA or ETQA that has a Memorandum of Understanding in place with the relevant ETQA. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Standard operating procedures.
  • Thermolabile products.
  • Schedule 6 items.
  • Data capturing.
  • Batch traceability.
  • Relevant regulations.
  • Appropriately authorised person. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO WORKING 
    Working effectively with others as a member of a team.

    Refer to the following Specific Outcome(s):
  • Receive stock.
  • Store stock.
  • Count stock. 

  • UNIT STANDARD CCFO ORGANISING 
    Organise oneself and ones activities.

    Refer to all Specific Outcomes. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information.

    Refer to the following Specific Outcomes:
  • Receive stock.
  • Store stock.
  • Count stock. 

  • UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively.

    Refer to the following Specific Outcomes:
  • Describe the requirements relating to receiving, counting and storing stock.
  • Store stock.
  • Count stock. 

  • UNIT STANDARD CCFO SCIENCE 
    Use science and technology.

    Refer to the following Specific Outcome(s):
  • Receive stock. 

  • UNIT STANDARD CCFO DEMONSTRATING 
    Understand the world as a set of related system.

    Refer to all Specific Outcomes. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  72049   National Certificate: Pharmacist Assistance  Level 3  NQF Level 03  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.