SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Monitor, handle and dispatch pharmacy stock 
SAQA US ID UNIT STANDARD TITLE
256479  Monitor, handle and dispatch pharmacy stock 
ORIGINATOR
SGB Pharmacy 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 09 - Health Sciences and Social Services Curative Health 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
An individual who has achieved this unit standard is capable of participating in the handling and distribution of pharmacy stock with particular reference to the monitoring, picking and dispatching of stock. The individual will further have an understanding of the impact of the cold chain and security on stock control. In addition the individual will be able to handle returned products. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
It is assumed that the learner is competent in:
  • Communication at NQF Level 2.
  • Mathematical Literacy at NQF Level 2.
  • The Unit Standards:
    > Apply ethical and legal behaviour in the pharmaceutical and health environment.
    > Explain pharmaceutical concepts and terms.
    > Receive, count and store pharmacy stock. 

  • UNIT STANDARD RANGE 
    References to stock in this unit standard refers to stock being processed for internal or external customers. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Monitor stock levels and products. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Working stock levels are checked and maintained according to standard operating procedure and discrepancies are reported to the authorised person. 

    ASSESSMENT CRITERION 2 
    Dated and slow moving items are identified, reported to the authorised person and dealt with as per instruction. 

    ASSESSMENT CRITERION 3 
    The quality of the stock is monitored by visual inspection and deviations are reported to the authorised person. 

    ASSESSMENT CRITERION 4 
    The concept 'cold chain' is explained and examples are given to enhance the explanation. 

    ASSESSMENT CRITERION 5 
    Irregularities in the cold chain are reported in accordance with organisational policies and procedures. 

    ASSESSMENT CRITERION 6 
    Expired or damaged stock for return or destruction, are reported to authorised person. 

    ASSESSMENT CRITERION 7 
    All required documentation is completed according to legal requirements and organisational policies and procedures. 

    SPECIFIC OUTCOME 2 
    Pick and prepare stock items for dispatch. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The legal requirements pertaining to the picking and distribution of stock are explained with examples. 

    ASSESSMENT CRITERION 2 
    Stock items are selected according to appropriately authorised order or picking list. 

    ASSESSMENT CRITERION 3 
    Where required, picked stock is checked by the appropriately authorised persons. 

    ASSESSMENT CRITERION 4 
    Stock for dispatch and or transit is packed and stored in a manner which will maintain the integrity of the product. 
    ASSESSMENT CRITERION RANGE 
    Integrity includes minimising breakages, maintaining the cold chain and ensuring security and safety with special regard to hazardous stock.
     

    ASSESSMENT CRITERION 5 
    Appropriate steps are taken to ensure the security of the stock order according to organisational procedures. 

    ASSESSMENT CRITERION 6 
    Labelling, dispatch information and dispatch documentation is prepared and verified as being accurate. 

    ASSESSMENT CRITERION 7 
    Stock order is transferred to the appropriate dispatch area as per organisational and legal requirements. 

    SPECIFIC OUTCOME 3 
    Dispatch stock orders. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Delivery information on parcels is verified as being accurate. 

    ASSESSMENT CRITERION 2 
    Route sheets and other delivery documents are verified and reflect the actual goods to be delivered. 

    ASSESSMENT CRITERION 3 
    Security requirements are adhered to and goods are signed over to couriers according to organisational standards. 

    ASSESSMENT CRITERION 4 
    Packaging is verified as being intact and in accordance with cold chain maintenance where applicable, to ensure product integrity. 

    ASSESSMENT CRITERION 5 
    Where appropriate, the medicine register is completed in accordance with legislative and organisational requirements. 

    SPECIFIC OUTCOME 4 
    Handle returned stock. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Returned stock is received and placed in designated area according to standard operating procedures. 

    ASSESSMENT CRITERION 2 
    Returned stock is inspected under direct supervision according to standard operating procedures. 

    ASSESSMENT CRITERION 3 
    Relevant documentation is completed and necessary authorisation is obtained according to legislative and organisational requirements. 

    ASSESSMENT CRITERION 4 
    Returned items are disposed of, or returned to stock according to instructions received from the authorised person. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA or ETQA that has a Memorandum of Understanding in place with the relevant ETQA.
  • Moderators must be accredited and allocated by the relevant ETQA or ETQA that has a Memorandum of Understanding in place with the relevant ETQA. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    Learning programmes covering this unit standard must address the following knowledge areas:
  • Standard operating procedures.
  • Cold chain.
  • GPP.
  • Appropriately authorised person.
  • Dispatch information & dispatch documentation.
  • Medicine registers. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Solving Problems.

    Refer to the following Specific Outcomes:
  • Monitor stock levels and products.
  • Pick and prepare stock items for dispatch.
  • Dispatch stock orders. 

  • UNIT STANDARD CCFO WORKING 
    Working effectively with others as A Member of a team.

    Refer to all Specific Outcomes. 

    UNIT STANDARD CCFO ORGANISING 
    Organise Oneself and Ones Activities.

    Refer to all Specific Outcomes. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, Analyse, Organise and Critically Evaluate.

    Refer to the following Specific Outcomes:
  • Pick and prepare stock items for dispatch.
  • Dispatch stock orders.
  • Handle returned stock. 

  • UNIT STANDARD CCFO COMMUNICATING 
    Communicate Effectively.

    Refer to the following Specific Outcomes:
  • Monitor stock levels and products.
  • Pick and prepare stock items for dispatch. 

  • UNIT STANDARD CCFO SCIENCE 
    Use Science and Technology.

    Refer to all Specific Outcomes. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Understand the world as a set of related system.

    Refer to the following Specific Outcomes:
  • Pick and prepare stock items for dispatch.
  • Dispatch stock orders.
  • Handle returned stock. 

  • UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  72049   National Certificate: Pharmacist Assistance  Level 3  NQF Level 03  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.