SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Coordinate publishing document and information flow 
SAQA US ID UNIT STANDARD TITLE
246527  Coordinate publishing document and information flow 
ORIGINATOR
SGB Publishing 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 04 - Communication Studies and Language Communication Studies 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The Unit Standard is aimed at learners in the publishing sector of South Africa. Credited learners can coordinate document and information flow. The Unit Standard adds value to individuals who are seeking to develop a career pathway within the field of Communications and Languages to enable them to manage publication information, records and documentation according to specified organisation policies and procedures.

The purpose of the learning is to manage publication information, records and documentation according to organisational policies and procedures. It provides a basis for learning to manage publishing projects and lists. Competence contributes to the efficient functioning of publishing organisations. Effective management of information improves the overall quality of products and requires working with relevant project teams to achieve intended outputs.

Credited learners are capable of:
  • Storing and archiving publication information, records and documentation according to given procedures.
  • Circulating relevant materials to relevant persons as required.
  • Returning selected materials to relevant persons as required. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    The credits and level assigned to this unit standard is based on the assumption that learners have already attained the following competencies:
  • Communication and language (NQF Level 4).
  • Computer Literacy (NQF Level 3). 

  • UNIT STANDARD RANGE 
    All outcomes for this unit standard must be achieved within the parameters of a specific project and include pre, during and post publication procedures. Range statements are included with the relevant specific outcomes and assessment criteria where appropriate. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Store and archive publication information, records and documentation according to given procedures. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Criteria are determined for distinguishing between relevant and irrelevant materials within the context of specific projects. 
    ASSESSMENT CRITERION RANGE 
    Criteria for relevance must include legal requirements of version control.
     

    ASSESSMENT CRITERION 2 
    Materials are selected for storing and archiving according to given procedures. 

    ASSESSMENT CRITERION 3 
    Relevant materials are labelled according to project requirements. 

    ASSESSMENT CRITERION 4 
    Relevant materials are stored securely for future reference. 

    SPECIFIC OUTCOME 2 
    Circulate materials to relevant persons as required. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    All relevant role-players are identified in specific projects. Materials are circulated to specific role-players/relevant persons according to their needs. 
    ASSESSMENT CRITERION RANGE 
    Materials include author copies, marketing materials, schedules, budgets, photographs and other illustrative material, etc.
     

    ASSESSMENT CRITERION 2 
    Reasons for circulation are communicated to all relevant persons. 

    ASSESSMENT CRITERION 3 
    Circulated material is followed up to ensure that project objectives are met. 

    ASSESSMENT CRITERION 4 
    Feedback is collected and synthesised into proposals for changes that meet all specified requirements. 

    SPECIFIC OUTCOME 3 
    Return selected materials to relevant persons as required. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    All criteria and requirements to meet organisational procedures for returning materials are identified in time. 

    ASSESSMENT CRITERION 2 
    Records of materials returned are kept for future reference and are accessible. 

    ASSESSMENT CRITERION 3 
    Receipt of returned materials is confirmed with relevant person(s). 
    ASSESSMENT CRITERION RANGE 
    Materials include manuscript, illustrative materials, and others as required by law and organisational policies.
     

    ASSESSMENT CRITERION 4 
    Returning of materials meet all identified criteria and requirements. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Assessment of learner achievements takes place at providers accredited by a relevant ETQA (RSA, 1998b) for the provision of programs that result in the outcomes specified for this unit standard.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with a relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard must be accredited as a provider with a relevant ETQA.
  • The relevant ETQA according to the moderation guidelines and the agreed ETQA procedures will oversee moderation of assessment and is responsible for moderation of learner achievements of learners who meet the requirements of this unit standard. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    Credited learners understand and can explain:
  • The publishing process.
  • The publishing value-chain.
  • The impact of successful coordination of documents and information flow on organisational sustainability.
  • Information security, storage and archiving policies, procedures and systems.
  • Relevant and irrelevant materials.
  • Procedures for circulation of and returning materials. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems where responses to problems show that such critical and creative thinking has been used to make responsible decisions when materials are selected for storing and archiving according to given procedures. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organisation or community when reasons for circulation of materials are communicated to all relevant persons and returning of materials meet all identified criteria and requirements. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively when circulated material is followed up to ensure that project objectives are met, and all criteria and requirements to meet organisational procedures for returning materials are identified in time. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information when feedback is collected and synthesised into proposals for changes that meet all specified requirements, and records of materials returned are kept for future reference and are accessible. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematic and/or language skills in the modes of oral and/or written presentation when relevant materials are labelled according to project requirements, materials are circulated to specific role-players/relevant persons according to their needs, and receipt of returned materials is confirmed with relevant person(s). 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically, showing responsibility towards the environment and health of others when relevant materials are stored securely for future reference. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation when criteria are determined for distinguishing between relevant and irrelevant materials within the context of specific projects, and all relevant role-players are identified in specific projects. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    Notes to Assessors:

    Assessors should keep the following principles in mind when designing and conducting assessments against this unit standard:
  • Focus the assessment activities on gathering evidence in terms of the main outcome expressed in the title to ensure assessment is integrated rather than fragmented. Remember we want to declare the person competent in terms of the title. Where assessment at title level is unmanageable, focus assessment around each specific outcome, or groups of specific outcomes.
  • Make sure evidence is gathered across the entire range, wherever it applies. Assessment activities should be as close to the real performance as possible, and where simulations or role-plays are used, there should be supporting evidence to show the learner is able to perform in the real situation.
  • Do not focus the assessment activities on each assessment criterion. Rather make sure the assessment activities focus on outcomes and are sufficient to enable evidence to be gathered around all the assessment criteria.
  • The assessment criteria provide the specifications against which assessment judgements should be made. In most cases, knowledge can be inferred from the quality of the performances, but in other cases, knowledge and understanding will have to be tested through questioning techniques. Where this is required, there will be assessment criteria to specify the standard required.
  • The task of the assessor is to gather sufficient evidence, of the prescribed type and quality, as specified in this unit standard, that the learner can achieve the outcomes again and again and again. This means assessors will have to judge how many repeat performances are required before they believe the performance is reproducible.
  • All assessments should be conducted in line with the following well documented principles of assessment: appropriateness, fairness, manageability, integration into work or learning, validity, direct, authentic, sufficient, systematic, open and consistent. 

  • QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Fundamental  58977   National Certificate: Publishing  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered" 
    2015-06-30  FPMSETA 
    Elective  60549   National Diploma: Aeronautical Information Management Practice  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered" 
    2016-12-31  TETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.