SAQA

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SOUTH AFRICAN QUALIFICATIONS AUTHORITY

REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE:

Manage the tender procurement process

SAQA US ID	UNIT STANDARD TITLE
243112	Manage the tender procurement process
ORIGINATOR
SGB Public Administration and Management
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-
FIELD			SUBFIELD
Field 03 - Business, Commerce and Management Studies			Public Administration
ABET BAND	UNIT STANDARD TYPE	PRE-2009 NQF LEVEL	NQF LEVEL	CREDITS
Undefined	Regular	Level 6	Level TBA: Pre-2009 was L6	10
REGISTRATION STATUS		REGISTRATION START DATE	REGISTRATION END DATE	SAQA DECISION NUMBER
Passed the End Date - Status was "Reregistered"		2018-07-01	2023-06-30	SAQA 06120/18
LAST DATE FOR ENROLMENT		LAST DATE FOR ACHIEVEMENT
2024-06-30		2027-06-30

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.

This unit standard does not replace any other unit standard and is not replaced by any other unit standard.

PURPOSE OF THE UNIT STANDARD

This Unit Standard is intended for elected political leaders and public sector officials involved with the service delivery activities at a strategic level and require the use of public assets to render services to the communities. This Unit Standard contributes to the development of management skills of South Africa's political executives, strategic executive managers and other role-players contributing to the development of improved service delivery to communities. The qualifying learner will be able to apply the appropriate knowledge, skills and underlying abilities of managing tender procurement processes in order to enhance overall service delivery within the public sector.

The qualifying learner is capable of:

Preparing to initiate the tender procurement process.

Managing the pre-tender procurement procedures.

Managing the tender procurement procedures.

Establishing proactive communication with all roleplayers of the tender procurement process.

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING

All learners accessing this qualification must be in possession of a NQF Level 5 Public Administration Higher Education and Training Certificate or equivalent qualification. The learner must also be competent in Public Sector supply chain requirements as stipulated on NQF level 5.

UNIT STANDARD RANGE

N/A

Specific Outcomes and Assessment Criteria:

SPECIFIC OUTCOME 1

Prepare to initiate the tender procurement process.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

The relevant legislation related to public service tender procurement is explained in the South African context.

ASSESSMENT CRITERION 2

The departmental/organisational guidelines, policies and procedures are explained with appropriate references.

ASSESSMENT CRITERION 3

The appropriate tender procurement strategy is applied to suit the services and/or products required according to organisational procedures.

ASSESSMENT CRITERION 4

Approval for the tender procurement strategy is obtained and the process is initiated according to the departmental/organisational procedures.

SPECIFIC OUTCOME 2

Manage the pre-tender procurement procedures.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

The tender committee is established and Funding availability is confirmed in accordance with the departmental/organisational budget and procedures.

ASSESSMENT CRITERION 2

Short-listed suppliers/service providers are identified and confirmed according to relevant guidelines.

ASSESSMENT CRITERION 3

Suitable procurement systems are assessed and selected according to departmental guidelines.

ASSESSMENT CRITERION 4

The preparation of the relevant documentation for all role-players involved in the procurement process is managed as per departmental/organisational requirements.

SPECIFIC OUTCOME 3

Manage the tender procurement procedures.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

The process of issuing the invitations to tender is managed according to the relevant departmental/organisational processes and procedures.

ASSESSMENT CRITERION 2

Tender submissions are processed and recorded according to the departmental/organisational procedures.

ASSESSMENT CRITERION 3

The proceedings and decisions of the Tender Committee is managed to identify the preferred supplier/service provider in accordance with departmental/organisational policies and procedures.

ASSESSMENT CRITERION 4

The successful tenderer is contracted in accordance with all relevant legislation, policies and procedures.

SPECIFIC OUTCOME 4

Maintain pro-active communication with all role-players of the tender procurement process.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

The approved communication strategy with all relevant role-players is initiated, implemented and maintained according to the relevant procedures.

ASSESSMENT CRITERION 2

Suitable communication techniques are applied in all stages of the procurement process with all the role-players according to departmental/organisational requirements.

ASSESSMENT CRITERION 3

Appropriate problem-solving techniques are applied in overcoming obstacles in the tender procurement process.

ASSESSMENT CRITERION 4

Feedback from all role-players on the tender procurement process is collated and the appropriate reporting process is followed according to departmental procedures.

UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS

Any individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.

Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.

Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.

Moderation of assessment will be conducted by the relevant ETQA at its discretion.

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE

The Public Services Act

The Municipal Systems Act and the Municipal Structures Act

The Promotion of Administrative Justice Act

The Promotion of Access the Information Act

The Batho-Pele White Paper on Transforming Public Sector Service Delivery

Public Finance Management Act

Information flows within public sector organisation

Protocols for negotiation of service agreements

Procurement processes and system

Communication strategies and techniques

UNIT STANDARD DEVELOPMENTAL OUTCOME

N/A

UNIT STANDARD LINKAGES

N/A

Critical Cross-field Outcomes (CCFO):

UNIT STANDARD CCFO IDENTIFYING

Identify and solve problems using critical and creative thinking processes in order to effectively manage the tender procurement process.

UNIT STANDARD CCFO WORKING

Work effectively with others in a team, group, or organisation to conclude the tender procurement process and procedures.

UNIT STANDARD CCFO ORGANISING

Organise and manage oneself and one's activities responsibly in order to fulfil own functions in tender procurement process.

UNIT STANDARD CCFO COLLECTING

Collect, analyse, organise and critically evaluate information in order evaluate information manage the public sector department/organisation tender process.

UNIT STANDARD CCFO COMMUNICATING

Communicate effectively using visual, mathematical and/or language in the modes of oral and/or written persuasion to engage internal and external roleplayers in tender procurement process.

UNIT STANDARD CCFO SCIENCE

Use science and technology effectively and critically, showing responsibility to the environment and health of others, as a tool to manage tender procurement processes.

UNIT STANDARD CCFO DEMONSTRATING

Demonstrate an understanding of the world as a set of interrelated systems recognising that problem solving contexts relating to the tender procurement processes within the public sector context do not exist in isolation and that a variety of factors will affect the outcome thereof.

UNIT STANDARD CCFO CONTRIBUTING

Participate as responsible citizens in the life of local, national and global communities by ensuring the overall tender procurement processes are executed in line with overall public sector objectives and Batho Pele principles.

UNIT STANDARD ASSESSOR CRITERIA

N/A

REREGISTRATION HISTORY

As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015.

UNIT STANDARD NOTES

N/A

QUALIFICATIONS UTILISING THIS UNIT STANDARD:

	ID	QUALIFICATION TITLE	PRE-2009 NQF LEVEL	NQF LEVEL	STATUS	END DATE	PRIMARY OR DELEGATED QA FUNCTIONARY
Core	67460	National Diploma: Public Administration	Level 6	NQF Level 06	Passed the End Date - Status was "Reregistered"	2023-06-30	As per Learning Programmes recorded against this Qual

PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD:

This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.

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