SAQA

All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.

SOUTH AFRICAN QUALIFICATIONS AUTHORITY

REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE:

Plan and conduct community meetings

SAQA US ID	UNIT STANDARD TITLE
14043	Plan and conduct community meetings
ORIGINATOR
SGB Water Sector
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-
FIELD			SUBFIELD
Field 12 - Physical Planning and Construction			Civil Engineering Construction
ABET BAND	UNIT STANDARD TYPE	PRE-2009 NQF LEVEL	NQF LEVEL	CREDITS
Undefined	Regular	Level 4	NQF Level 04	4
REGISTRATION STATUS		REGISTRATION START DATE	REGISTRATION END DATE	SAQA DECISION NUMBER
Passed the End Date - Status was "Reregistered"		2005-09-13	2008-09-13	SAQA 0160/05
LAST DATE FOR ENROLMENT		LAST DATE FOR ACHIEVEMENT
2009-09-13		2012-09-13

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.

This unit standard does not replace any other unit standard and is not replaced by any other unit standard.

PURPOSE OF THE UNIT STANDARD

The qualifying learner achieving this unit standard in combination with context expertise standard(s) will be able to plan, conduct and prepare minutes for community meetings. This competence will enable the learner to conduct meetings in accordance with an agenda taking into consideration the needs of the community. This will contribute towards effective communication with community members and accurate records of decisions taken at community meetings. In acquiring this competence the qualifying learner will lay a good foundation for future learning and action, and better understand the broader context of own work. Achieving this unit standard will enhance the employability of the qualifying learner.

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING

Literacy NQF Level 2, Knowledge of the roles and responsibilities of a community committee

UNIT STANDARD RANGE

Considerations: Household priorities, women, sports, migrant workers or month end

Problems: Lack of consensus, not covering all the topics on the agenda or lack of participation.

Specific Outcomes and Assessment Criteria:

SPECIFIC OUTCOME 1

Explain the need for a community meeting.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

1. The need for a meeting is explained.

ASSESSMENT CRITERION 2

2. Relevant participants are identified.

ASSESSMENT CRITERION 3

3. Ways to ensure community participation in the meeting are explained.

SPECIFIC OUTCOME 2

Plan the community meeting.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

1. The procedure for calling a meeting in a community context is explained.

ASSESSMENT CRITERION 2

2. An agenda is compiled in accordance with the purpose of the meeting.

ASSESSMENT CRITERION 3

3. Relevant people are informed of the meeting and the purpose of the meeting.

ASSESSMENT CRITERION 4

4. Considerations when planning a meeting with community members are explained.

ASSESSMENT CRITERION 5

5. Date, time and venue for the meeting are confirmed with relevant people.

SPECIFIC OUTCOME 3

Conduct the meeting.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

1. The objectives and the agenda are confirmed at the beginning of the community meeting.

ASSESSMENT CRITERION 2

2. The topics on the agenda are covered.

ASSESSMENT CRITERION 3

3. Participation of community members is encouraged during the meeting.

ASSESSMENT CRITERION 4

4. Agreement on decisions is reached.

ASSESSMENT CRITERION 5

5. Problems are identified and contingency plans are explained.

SPECIFIC OUTCOME 4

Record the minutes of the community meeting and communicate decisions taken.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

1. The minutes are recorded during the meeting.

ASSESSMENT CRITERION 2

2. The minutes are an accurate reflection of the meeting and decisions taken.

ASSESSMENT CRITERION 3

3. The minutes are communicated to relevant people.

ASSESSMENT CRITERION 4

4. A copy of the minutes is kept in accordance with procedures.

ASSESSMENT CRITERION 5

5. Decisions taken during the meeting are communicated to relevant people.

UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS

1. Anyone assessing a learner or moderating the assessment of a learner against this unit standard must be registered as an assessor with the relevant ETQA.
2. Any institution offering learning that will enable the achievement of this unit standard must be accredited as a provider with the relevant ETQA.
3. Assessment and moderation of assessment will be overseen by the relevant ETQA according to the ETQA policies and guidelines for assessment and moderation.
4. Moderation must include both internal and external moderation of assessments at exit points of the qualification, unless ETQA policies specify otherwise. Moderation should also encompass achievement of the competence described both in individual unit standards as well as the integrated competence described in the qualification.

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE

Learners should have a knowledge and understanding of:

1. Ways to cope with problems during a meeting.
2. Ways to improve the running of a meeting.
3. Steps to take if community members do not participate during the meeting.
4. Steps to take if community members do not arrive for the meeting.
5. Gender considerations when conducting a community meeting.
6. Ways to encourage women to attend and participate in meetings.
7. Local customs to consider when conducting a community meeting.
8. The procedure to follow when calling and conducting a meeting. (Invitation, local meeting place/ venue)
9. Standard meeting protocols and procedures and the importance of following these.
10. Ways of managing discussions so that the objectives of the meeting are met.
11. The importance of following up on decisions after the meeting and giving feedback to the community.

Critical Cross-field Outcomes (CCFO):

UNIT STANDARD CCFO IDENTIFYING

Identify and solve problems in which responses display that responsible decisions using critical and creative thinking have been made. This relates to:

Considerations when planning a meeting with community members are explained.
Problems are identified and contingency plans are explained.

UNIT STANDARD CCFO WORKING

Work effectively with others as a member of a team, group, organisation, and community. This relates to the following specific outcomes:

Plan the community meeting.
Conduct the meeting.
Record the minutes of the community meeting and communicate decisions taken.

UNIT STANDARD CCFO ORGANISING

Plan, organise and manage oneself and one's activities responsibly and effectively. This relates to the following assessment criteria:

The procedure for calling a meeting in a community context is explained.
An agenda is compiled in accordance with the purpose of the meeting.
Relevant people are informed of the meeting and the purpose of the meeting.
Considerations when planning a meeting with community members are explained.
Date, time and venue for the meeting are confirmed with relevant people.

UNIT STANDARD CCFO COLLECTING

Collect, analyse, organise and critically evaluate information. This relates to:

Considerations when planning a meeting with community members are explained.
Problems are identified and contingency plans are explained.

UNIT STANDARD CCFO COMMUNICATING

Record the minutes of the community meeting and communicate decisions taken. This relates to all assessment criteria.

UNIT STANDARD CCFO SCIENCE

Use science and technology effectively and critically, showing responsibility towards the environment and health of others. This relates to:

The minutes are recorded during the meeting.
A copy of the minutes is kept in accordance with procedures.

UNIT STANDARD CCFO DEMONSTRATING

Demonstrate an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation. This relates to:

Ways to ensure community participation in the meeting are explained.
Decisions taken during the meeting are communicated to relevant people.

UNIT STANDARD NOTES

When conducting assessments, assessors must ensure that they are familiar with the full text of the unit standards being assessed. Assessors must ensure that the assessment covers the specific outcomes, critical cross-field outcomes and essential embedded knowledge by developing assessment activities and tools, which are appropriate to the contexts in which the learners are working. These activities and tools may include self-assessment, peer assessment, formative and summative assessment. It may be more effective and efficient to assess a number of unit standards together in an integrated way, thus reducing the overall number of assessments and ensuring that commonalities that exist between a number of unit standards are captured in a way that makes sense for assessment.

ASSESSMENT OPTION
Learners could be assessed using the following methods:
Oral or written questions
Observation
Product sample minutes / agenda

QUALIFICATIONS UTILISING THIS UNIT STANDARD:

	ID	QUALIFICATION TITLE	PRE-2009 NQF LEVEL	NQF LEVEL	STATUS	END DATE	PRIMARY OR DELEGATED QA FUNCTIONARY
Core	61669	Further Education and Training Certificate: Community Water, Health and Sanitation Facilitation	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	EWSETA
Core	23708	National Certificate: Community Water, Sanitation and Health Facilitation	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2008-06-11	Was EWSETA until Last Date for Achievement
Elective	50309	Further Education and Training Certificate: Environmental Practice	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	LG SETA

PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD:

This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.

1.	A4 Consultancy CC
2.	AVAX SA 481 CC. T/A Mandisa Development Services
3.	CHILUTSI TRADING ENTERPRISE
4.	Edutraining Business College
5.	ESKOM GENERATION - PALMIET PUMP STORAGE GRABOUW
6.	Growth Management Consulting
7.	HAZYVIEW WATER SKILLS ACADEMY
8.	IQ Skills Academy (PTY) LTD.
9.	Jobafrik Consulting
10.	Josmap Training Institute
11.	Kay Beez Development Projects
12.	Mamuhle Academy
13.	Mementos Training Pty Ltd
14.	Ndwamato Training Solutions (Pty) Ltd
15.	Nemalale Eagles Consultancy CC
16.	Nkinane Trading Enterprise
17.	Petra Institute of Development
18.	PFIM Trading (Pty) Ltd
19.	PMA Holdings (PTY ) LTD.
20.	POWER SYSTEMS TRAINING, CAPE TOWN
21.	PROGRESSIVE SCHOOL OF BUSINESS AND ENGINEERING (PTY) LTD
22.	Reflections Development Institute
23.	SEANEGO INTERGRATED NATURAL RESOURCES MANAGEMENT
24.	Siza Nesu Training and Consultants
25.	Thando Consulting Services
26.	THOBOLOGO TRAINING & EDUCATION GROUP
27.	TLD Consulting
28.	Tshepang Consulting & Project
29.	Tshwane Training Institute (PTY) LTD.
30.	Umqondo Consultancy
31.	University of Venda
32.	Ursivox Interactive Systems
33.	Vhutshilo Health And Training Organisation
34.	Wildlife and Enviroment Society of South Africa