SAQA

All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.

SOUTH AFRICAN QUALIFICATIONS AUTHORITY

REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE:

Co-ordinate an event

SAQA US ID	UNIT STANDARD TITLE
13482	Co-ordinate an event
ORIGINATOR
SGB Hospitality,Tourism,Travel, Leisure and Gaming
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-
FIELD			SUBFIELD
Field 11 - Services			Hospitality, Tourism, Travel, Gaming and Leisure
ABET BAND	UNIT STANDARD TYPE	PRE-2009 NQF LEVEL	NQF LEVEL	CREDITS
Undefined	Regular	Level 5	Level TBA: Pre-2009 was L5	12
REGISTRATION STATUS		REGISTRATION START DATE	REGISTRATION END DATE	SAQA DECISION NUMBER
Passed the End Date - Status was "Reregistered"		2018-07-01	2023-06-30	SAQA 06120/18
LAST DATE FOR ENROLMENT		LAST DATE FOR ACHIEVEMENT
2026-06-30		2029-06-30

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.

This unit standard does not replace any other unit standard and is not replaced by any other unit standard.

PURPOSE OF THE UNIT STANDARD

The learner achieving this unit standard in combination with context expertise standard(s) will be able to co-ordinate an event which meets the expectations of the client. They will demonstrate an understanding of all the elements of the event and the inter-relatedness of the elements, events, context and external factors which might influence the event and the impact there-of. They will demonstrate an ability to supply appropriate alternatives to problems, constraints and risks. They will monitor and improve the event based on critical reviews of evaluation. Learners competent in event co-ordination will deliver a professional, feasible and creative event.

In addition they will be well positioned to extend their learning and practice into other areas of hospitality or tourism industry, or to strive towards professional standards and practices at higher levels.

Complexity: Under guidance of an event manager.
Scope: Limited to context such as hospitality, corporate meetings and workshops, social life cycle events, sport events, national conferences.

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING

It is assumed that the learner has workplace communication and workplace numeracy either at NQF 5, or is currently obtaining these standards. The learner should be competent in, or concurrently complete the unit standard "Understand the inter-relatedness of Event Elements".

UNIT STANDARD RANGE

Range statements are described by SAQA as "a general guide to the level, scope and complexity". These are provided in the modifiers under each specific outcome.

Specific Outcomes and Assessment Criteria:

SPECIFIC OUTCOME 1

Execute an event planning schedule as well as a logistics and operational plan.

OUTCOME RANGE

Implement timelines and production schedules.

Sequence event activities properly.

Comply with legal requirements.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

The assessment of co-ordinators against this standard should meet the requirements of established assessment principles.

It will be necessary to develop assessment activities and tools that are appropriate to the contexts in which practitioners are working. These activities and tools may include an appropriate combination of self-assessment and peer assessment; formative and summative assessment; portfolios and observations etc.

The assessment should ensure that all the specific outcomes, critical cross-field outcomes and essential embedded knowledge are assessed.

The specific outcomes must be assessed through observation of performance. Supporting evidence should be used to prove competence of specific outcomes only when they are not clearly seen in the actual performance.

Essential embedded knowledge must be assessed in its own right, through oral and written evidence. It cannot be assessed only through seeing the knowledge being applied.

The specific outcomes and essential embedded knowledge must be assessed in relation to each other. If a practitioner is able to explain the essential embedded knowledge but is unable to perform the specific outcomes, they should not be assessed as competent. Similarly, if a practitioner is able to perform the specific outcomes but is unable to explain or justify their performance in terms of the essential embedded knowledge, they should not be assessed as competent.

Evidence of the specified critical cross-field outcomes should be found both in performance and in the essential embedded knowledge.

Performance of the specific outcomes must actively affirm target groups of practitioners and not unfairly discriminate against any practitioners. Practitioners should also be able to justify their performance in terms of these values.

SPECIFIC OUTCOME 2

Control an event budget.

OUTCOME RANGE

Apply sound financial principles.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

SPECIFIC OUTCOME 3

Co-ordinate the registration, admission and seating procedures.

OUTCOME RANGE

Audiences/spectators

Crowd control.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

SPECIFIC OUTCOME 4

Oversee resources.

OUTCOME RANGE

Role-players

Staff performance

Funding such as donors and sponsorships

Service providers.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

SPECIFIC OUTCOME 5

Conduct mid-event evaluations.

OUTCOME RANGE

Monitoring and evaluation procedures

Quality and high standard performance.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS

1. Anyone assessing a practitioner against this unit standard must be registered as an assessor with the relevant ETQA.
2. Any institution offering learning that will enable achievement of this unit standard or will assess this unit standard must be accredited as a provider with the relevant ETQA.
3. Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures.

Therefore anyone wishing to be assessed against this unit standard may apply to be assessed by any assessment agency, assessor or provider institution which is accredited by the relevant ETQA.

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE

The practitioner is able to demonstrate a basic knowledge and understanding of:

1. People management techniques.
2. Observation techniques.
3. Methodologies to perform gap analysis.
4. Crisis management techniques.
5. Sound financial principles.
6. Admission, registration and seating procedures.
7. Communication methods and appropriate mediums.
8. The 5 phases of event management and co-ordination.

Research

Design

Planning

Co-ordination

Evaluation.
9. Read, interpret and apply all:

Organisational charts

Event schedules

Time lines and critical path

Production schedules

Monitoring and reporting strategies

Budgets and cash flow statements

Record keeping systems

Leases, contracts, agreements

Technical plan, etc.
10. Understand human traffic flow patterns.
11. Protocol, security, insurance.
12. Varied techniques of operating teams and the role of the individual.
13. Product knowledge (venue and sub-field).
14. People management techniques.
15. Monitoring and evaluation techniques.
16. Communication methods.

Critical Cross-field Outcomes (CCFO):

UNIT STANDARD CCFO IDENTIFYING

Problem solving relates to all specific outcomes.

UNIT STANDARD CCFO WORKING

Team work relates to the following specific outcomes:

Execute an event planning schedule as well as a logistics and operational plan.
Co-ordinate the registration, admission and seating procedures.
Oversee resources.
Conduct mid-event evaluations.

UNIT STANDARD CCFO ORGANISING

Self-organisation and management relates to all specific outcomes.

UNIT STANDARD CCFO COLLECTING

Information evaluation relates to all specific outcomes.

UNIT STANDARD CCFO COMMUNICATING

Communication relates to all specific outcomes.

REREGISTRATION HISTORY

As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015.

UNIT STANDARD NOTES

As a general indication, the knowledge and insight expected at this level is unlikely to be obtained without at least one year of active participation in the field.

Values:

Demonstration of the knowledge and skills outlined in this unit standard must be consistent with the principles of accepting and maintaining a non-discriminatory attitude towards diversity including, for example, differences in gender, race, religion, physical ability and culture.

QUALIFICATIONS UTILISING THIS UNIT STANDARD:

	ID	QUALIFICATION TITLE	PRE-2009 NQF LEVEL	NQF LEVEL	STATUS	END DATE	PRIMARY OR DELEGATED QA FUNCTIONARY
Core	20613	National Diploma: Event Co-ordination	Level 5	NQF Level 05	Passed the End Date - Status was "Reregistered"	2023-06-30	CATHSSETA
Elective	48818	Further Education and Training Certificate: Arts and Culture Administration	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	CATHSSETA
Elective	58820	National Certificate: Advertising	Level 5	Level TBA: Pre-2009 was L5	Passed the End Date - Status was "Reregistered"	2023-06-30	MICTS
Elective	48888	National Diploma: Hiring Operations Management	Level 5	NQF Level 05	Passed the End Date - Status was "Reregistered"	2016-12-31	SERVICES
Elective	59589	National Diploma: Music	Level 5	NQF Level 05	Passed the End Date - Status was "Reregistered"	2020-07-30	As per Learning Programmes recorded against this Qual
Elective	49598	National Diploma: Paralegal Practice	Level 5	NQF Level 05	Passed the End Date - Status was "Reregistered"	2023-06-30	SAS SETA

PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD:

This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.

1.	ATTI Nelspruit Pty Ltd
2.	College Africa Group (Pty) Ltd
3.	Digital School of Marketing (Pty) Ltd
4.	Eshybrand Pty Ltd
5.	EYETHU NATIONAL COMPUTER COLLEGE PTY LTD
6.	Metanoia Ratings PTY LTD
7.	Mufuka Business and Technical
8.	Richfield Graduate Institute of Technology Pty Ltd
9.	Sibikwa Arts Centr
10.	The Finishing College (Pty) Lt
11.	The Forgotten Angle Theatre Collaborative
12.	Training B2B CC