SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Manage a storekeeping system 
SAQA US ID UNIT STANDARD TITLE
123193  Manage a storekeeping system 
ORIGINATOR
SGB Transport and Logistics Operations 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Transport, Operations and Logistics 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The person credited with this unit standard is able to access and interpret information on stock record-keeping systems, analyse and monitor stock movement, initiate and control stock counts and record details on record-keeping systems in order to maintain and update stock balances.

The qualifying learner is capable of:
  • Complying with organisational storekeeping standard operating procedures.
  • Accessing and interpreting information on the stock management system.
  • Solving stock related irregularities.
  • Initiating and controlling stock counts. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners accessing this unit standard are competent in:
  • Computer Literacy at NQF Level 4 or its equivalent.
  • Mathematical Literacy at NQF Level 4 or its equivalent.
  • Communication at NQF level 4 or its equivalent. 

  • UNIT STANDARD RANGE 
    Stock will include but not limited to goods, stock, materials, stock pile, supply and reserve stock. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Comply with organisational storekeeping standard operating procedures. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The organisations standard operating procedures with regard to storekeeping are explained with examples. 

    ASSESSMENT CRITERION 2 
    The organisations standard operating procedures are analysed in written report with regard to the efficiency and effectiveness of the procedures. 

    ASSESSMENT CRITERION 3 
    The organisations storekeeping standard operating procedures are complied with by providing relevant evidence of storekeeping activities instituted. 

    SPECIFIC OUTCOME 2 
    Access and interpret information on the stock management system. 
    OUTCOME RANGE 
    Stock management system could be either manual or computerised. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Data applicable to the stock management system is identified and the purpose of each set of data explained in terms of the physical activity that took place. 

    ASSESSMENT CRITERION 2 
    The recording of stock movement on the stock management system is explained in terms of the organisation's policies and procedures. 

    ASSESSMENT CRITERION 3 
    Stock movement on the system is analysed and explained in terms of the physical movement of stock that has/must take place. 

    SPECIFIC OUTCOME 3 
    Solve stock related irregularities. 
    OUTCOME RANGE 
    Irregularities include stock not where it is expected to be, stock found in an incorrect location, incorrect stock, redundant stock, and damaged stock. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Irregularities in stock movement are identified and investigated according to standard operating procedures. 

    ASSESSMENT CRITERION 2 
    Reported irregularities are investigated according to standard operating procedures. 

    ASSESSMENT CRITERION 3 
    Action applicable to the irregularity is identified and initiated according to standard operating procedures. 

    ASSESSMENT CRITERION 4 
    The necessary physical and/or theoretical corrections are initiated in accordance with standard operating procedures. 

    ASSESSMENT CRITERION 5 
    Redundant stock is recorded according to standard operating procedures. 

    SPECIFIC OUTCOME 4 
    Initiate and control stock counts. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Stock to be counted is identified from stock lists and counts initiated according to standard operating procedures. 

    ASSESSMENT CRITERION 2 
    Counting by others is monitored to ensure accuracy and completion within specified timeframes. 

    ASSESSMENT CRITERION 3 
    Balances are updated according to latest counts in accordance to standard operating procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • The organisation's stock management system and how the different activities are recorded on the system.
  • Organisational policy and procedures in respect of the activities required for solving irregularities.
  • Product knowledge for stock identification, storage and movement purposes.
  • Relevant legislation (pertaining to symbols and signs).
  • Identification (signage, coding, labelling, packaging).
  • Basic principles of risk and loss control.
  • Welfare, health and safety considerations in terms of both legislative requirements and company policies and local environmental regulations. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems which relates to the compliance of storekeeping systems and stock related irregularities and discrepancies. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others to ensure storekeeping systems are maintained and controlled at all times. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities in order to have all the required information related to stock at hand as and when required. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, evaluate, organise and critically evaluate information pertaining to stock levels, stock handling, stock movement, stock counts, stock location, stock type, stock irregularities and stock discrepancies. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all store/warehouse personnel regarding stock management and stock control issues. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to capture, store and process stock related information. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems where the effective management and control of stock in an organisation impacts on the success and profitability of an organisation. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  79406   National Certificate: Maintenance Coordination  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered" 
    2015-06-30  MERSETA 
    Elective  50245   National Certificate: Maintenance Coordination  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Registered" 
    2010-11-11  TETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Bizz Professional Training and Skills Development 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.