SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Apply principles of computerised systems to manage data and reports relevant to the public sector administration 
SAQA US ID UNIT STANDARD TITLE
119351  Apply principles of computerised systems to manage data and reports relevant to the public sector administration 
ORIGINATOR
SGB Public Administration and Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Public Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5  10 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners working towards this standard will be working within a Public Sector environment, specialising in Public Finance Management and Administration, where the acquisition of competence against this standard will add value to one's job. This standard will also add value to public officials who are seeking to develop a career pathway towards becoming an accomplished public finance management and administration specialist.

The qualifying learner is capable of:
  • Describing the basic elements of a computer-based information system
  • Utilising computer applications commonly found in the public sector environment
  • Identifying opportunities to use the computer as a management tool
  • Monitoring and controlling information to prevent technology risks 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this Unit Standard must be in possession of a Further Education and Training Certificate or equivalent qualification 

    UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Describe the basic elements of a computer-based information system. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The basic elements of a computer-based information system within public finance management and administration are described. 

    ASSESSMENT CRITERION 2 
    Distinctions are clearly made between systems and applications software. 

    ASSESSMENT CRITERION 3 
    IT service providers are identified and utilised where necessary. 

    SPECIFIC OUTCOME 2 
    Utilise computer applications commonly found in the public sector environment. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Transactions are processed using selected ERP systems . 

    ASSESSMENT CRITERION 2 
    Microsoft-Project applications are used to manage projects. 

    ASSESSMENT CRITERION 3 
    The advanced applications of Excel spreadsheets and database tools are applied. 

    SPECIFIC OUTCOME 3 
    Identify opportunities to use the computer as a management tool. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Different management information systems are understood and used in the context of the varying information needs of the organization. 

    ASSESSMENT CRITERION 2 
    IT needs are identified in relation to the different information that needs to be processed. 

    ASSESSMENT CRITERION 3 
    Functionalities of information technology are monitored on a regular basis as per public finance management and administration requirements. 

    ASSESSMENT CRITERION 4 
    Effective methodologies for better integrating and networking information are recommended. 

    ASSESSMENT CRITERION 5 
    IT processes are monitored and managed. 

    SPECIFIC OUTCOME 4 
    Monitor and control information to prevent technology risks. 
    OUTCOME RANGE 
    Areas of information technology risk include but are not limited to confidentiality of information, integration of information, availability of information, information processing platforms and networks. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Potential information technology risks are identified and the impact on the organisation is established. 

    ASSESSMENT CRITERION 2 
    Information security policy, standards and good practice procedures in line with public sector requirements are implemented and managed. 

    ASSESSMENT CRITERION 3 
    Controls are reviewed and updated on a timely basis as per public sector specific requirements. 

    ASSESSMENT CRITERION 4 
    Procedures to minimize the impact of IT risk are identified, developed and implemented as per public finance management and administration requirements. 

    ASSESSMENT CRITERION 5 
    The back up of essential data is monitored regularly as per public finance management and administration guidelines. 

    ASSESSMENT CRITERION 6 
    Statistics are maintained so that losses/violations in system can be measured as per public finance management and administration requirements. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Any individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The learner must demonstrate an understanding of:

    1. Policies and procedures that IT within the public sector
    2. IT systems that apply to public sector finance management and administration
    3. IT risk management
    4. Software applications
    5. IT Integration management as it relates to public sector finance management and administration 

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems using critical and creative thinking processes to determine IT requirements within the public finance management and administration sector. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organization or community to gather all the necessary feedback in relation to the effective operation of internal IT systems. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively in order to ensure that IT is effectively utilised as a proactive management tool. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organize and crtically evaluate IT user statistics in order to assess the efficacy of the system in producing information. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language in the modes of oral and/or written persuasion to operate and manage IT systems. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically, showing responsibility to the environment and health of others in ensuring that IT systems enhance work practices. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of interrelated systems by recognising that IT problem-solving contexts not exist in isolation. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Participating as responsible citizens in the life of local, national and global communities by ensuring that IT risk management policies are implemented according to public finance management and administration policies and procedures. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  57824   Further Education and Training Certificate: Public Administration  Level 4  NQF Level 04  Reregistered  2023-06-30  PSETA 
    Core  49554   National Diploma: Public Finance Management and Administration  Level 5  NQF Level 05  Reregistered  2023-06-30  LG SETA 
    Elective  50372   Further Education and Training Certificate: Municipal Finance and Administration  Level 4  NQF Level 04  Reregistered  2023-06-30  LG SETA 
    Elective  66089   National Certificate: Human Settlements Development  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  CETA 
    Elective  65649   National Certificate: Official Statistics  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 
    Elective  50060   National Certificate: Public Administration  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. A.S.A.P Training and Consulting 
    2. About Survival Consulting Agency 
    3. Afriwealth Consulting 
    4. AfroXpert Performance Developement cc 
    5. Akadon Trading (Pty) Ltd 
    6. All Access Holdings 
    7. Alpha Business Consultants 
    8. ARMS - Audit & Risk Management Solutions 
    9. Asiphokuhle Training and Research Institute 
    10. Bantubanye Skills 
    11. BESO Business Empowerment Solutions CC 
    12. Bikologix Projects 
    13. Bokatoka Construction and Projects 
    14. Change Strategies Consulting Services CC 
    15. Commitech Consulting 
    16. Concepts of Sustainable Management (CSM) 
    17. Cradle Stars Trading Enterprise 
    18. CTAM Training and Consulting 
    19. CTC College(PTY) LTD. 
    20. Dependable Consulting (Pty) 
    21. Development Bank of Southern Africa (DBSA) 
    22. Dijama Training Academy 
    23. DITEBOGO CONSULTANCY CC 
    24. Elective Training Institute Enterprise CC 
    25. Eskilz College (Pty) Ltd 
    26. ETAMIC PTY LTD 
    27. Ethembeni Multi Service Enterprise (Pty) Ltd 
    28. Excellent Minds Institute (Pty) Ltd 
    29. Falcon Business Institute (PTY 
    30. Faranang Marketing 
    31. GATYANA TRAINING ACADEMY 
    32. Gauteng Association Of Local Authorities 
    33. Giant Alive Services 
    34. Glere Skills and Consultants 
    35. GOBELA CONSULTING 
    36. Growth Management Consulting 
    37. Hadima Training Academy 
    38. HDPSA 
    39. Health Science Academy 
    40. Hilmark Trading (PTY) LTD 
    41. Hlaniki Investment Holdings 
    42. Hlombe and Associates 
    43. IALE School of Advanced Learning Education 
    44. IGKM Management Services (Pty) Ltd 
    45. Ikhaya Training and Consulting 
    46. Inafrica General Trading Pty LTD 
    47. Institute of Public Affairs and Governance PTY (LTD) 
    48. Isiphephelo Consultants 
    49. Itumeleng Wellness Solutions 
    50. JLD Institute 
    51. Johsie Enertprise 
    52. Josmap Training Institute 
    53. KAGISHO BUSINESS CONCEPTS (Pty) LTD 
    54. Kairos Training College 
    55. KOKANO PROJECTS PTY LTD 
    56. Konwaba Training Solutions 
    57. Leap Projects 
    58. Learncore (Pty) Ltd 
    59. LETZAA Group 
    60. Lip Holding (pty) LTD 
    61. LMMM Training and Development 
    62. Mafamawethu Consultants 
    63. Mahloko Training, Auditing Services and other Projects 
    64. Makavila Suppliers CC. 
    65. Makgoka Development Facilitation (PTY) Ltd. 
    66. Mamuhle Academy 
    67. Management College of Southern Africa (MANCOSA) 
    68. Maritime Business Institute 
    69. MARS Business Consulting 
    70. Matibidi Raphela Investments (Pty) LTD 
    71. Matsila Holdings 
    72. Mission Point Consulting 
    73. MJ Mafunisa Consulting (PTY) LTD 
    74. Mmanape Management Solutions 
    75. MML Consulting CC. 
    76. Mohlaje Solutions (Pty) Ltd 
    77. Motheo Skills Entity 
    78. MTK Corporate Solutions 
    79. MUHANGWENE DEVELOPMENT ENTERPRISE 
    80. Myeza Trading Enterprise 
    81. Nalengmokoni Investors (Pty) Ltd 
    82. Nkqubela Community Developers 
    83. Nonunu Projects 
    84. Nvsion Consulting 
    85. Onyx Training Support 
    86. Outeniqua Leadership Institute 
    87. Pachi Global Foundation 
    88. Pebetse Training and Consulting 
    89. Pioneer Business Consulting 
    90. PMA Holdings (PTY ) LTD. 
    91. Princetop Corporative Training (Pty) Ltd 
    92. Progressive School of Business and Engineering (Pty) 
    93. PTDEV (Pty) Ltd 
    94. Pulakgadi Training Consulting CC 
    95. RCG Markets 
    96. Reflections Development Institute 
    97. Regent Business School (Pty) Ltd t/a Regent Business School 
    98. Silalele Consulting CC. 
    99. SIZA NESU TRAINING AND DEVELOPMENT 
    100. South African ABET Development Agency SAADA 
    101. South African Corporate Training Association 
    102. Tachfin Holdings 
    103. Talent Centre Training 
    104. Talent Sculpture 
    105. Tasc Business Consulting and Training 
    106. TCNS Resources (PTY) Ltd 
    107. The Crimson CO CC. 
    108. The National School of Government 
    109. Thinking Mind Trading 
    110. Thubelihle Graduate Institute 
    111. Thuto-Boswa Education and Training Solution 
    112. Timnet Management Consulting 
    113. Tloumogale Business Development & Consulting 
    114. Tovani Traiding 299 
    115. Transafric Consulting Pty Ltd 
    116. Tshepang Consulting & Project 
    117. Tshisimani Holdings (PTY) Ltd. 
    118. Tummo Development Enterprise 
    119. TWINMARK STRATEGY AND MANAGEMENT CONSULTANTS 
    120. Ubuqhawe Consulting (Pty) Ltd 
    121. Umfolozi FET College 
    122. UNIVERSITY OF BUSINESS EXCELLENCE(PTY)LTD 
    123. Vibra Skills CC. 
    124. Vicmat Consultants 
    125. Vumilia Africa Group 
    126. Wasteng (PTY) Ltd 
    127. WEINVEST INVESTMENT CC 
    128. World Pace Development and Training Institute 
    129. YAB Business Solutions (Pty)Ltd 
    130. Yamangcuse Consulting 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.