SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Process a complex acquisition order 
SAQA US ID UNIT STANDARD TITLE
119208  Process a complex acquisition order 
ORIGINATOR
SGB Procurement, Logistics and Supply Chain Mngt 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Procurement 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  12 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Registered" 		 2005-10-12  2008-10-12  SAQA 0362/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2009-10-12   2012-10-12  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is for persons working in the defence and security related environment especially within the acquisition discipline. The learner is able to process defence and security related acquisition orders.

A person credited with this unit standard is able to:
  • Request financial authorization within the defence acquisition environment
  • Compile an order/submission as part of the acquisition
  • Process and place orders
  • Manage post order administration

    This unit standard will contribute to the full development of any learner to increasing levels of efficiency and effectiveness in the defence and security related environment by providing recognition, further mobility and transportability within the field as well as within other fields. The knowledge, skills and understanding demonstrated in this unit standard are essential for social and economic transformation and upliftment within the defence and security related environment. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    The following knowledge, skills, attitude and/or equivalent are assumed to be in place:
  • Unit standard 13945-Describe and apply the management of stock and fixed assets in a business unit
  • Linkages of the financial management system and other defence and security related financial systems
  • Communication and mathematical numeracy on NQF level 4

    All competencies reflected in the learning assumed to be in place could be achieved through the recognition of prior learning. 
    		•

    UNIT STANDARD RANGE 
    This unit standard is for learners who intend to follow a career in acquisition within the defence and security related acquisition arena.

    Defence includes, but is not limited to South African National Defence Force, South African Police Services and Correctional Services. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Request financial authorization within the defence acquisition environment. 
    OUTCOME RANGE 
    Use of templates. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The policies, procedures and practices to obtain financial authorization are explained and described in relation to the processing of a complex acquisition order. 

    ASSESSMENT CRITERION 2 
    A funding authorization is compiled according to funding categories. 

    ASSESSMENT CRITERION 3 
    A financial authorization is submitted for approval according to procedures and templates. 

    ASSESSMENT CRITERION 4 
    Problems to obtain financial authorization are identified, analysed and resolved in relation to the processing of a complex acquisition order. 

    ASSESSMENT CRITERION 5 
    A report is generated to display approval according to organisational policies and procedures. 

    SPECIFIC OUTCOME 2 
    Compile an order/submission as part of an acquisition. 
    OUTCOME RANGE 
    This outcome is to support the proramme mangers. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The process to compile a submission is described in relation to the processing of a complex acquisition order. 

    ASSESSMENT CRITERION 2 
    A submission is compiled according to the organisational template reflecting the background and client requirements. 

    ASSESSMENT CRITERION 3 
    Submission details are created on the specific acquisition system according to the systems requirements and organisational policies and procedures. 

    ASSESSMENT CRITERION 4 
    An offer/information is compiled according to the relevant template and in relation to the processing of a complex acquisition order. 

    ASSESSMENT CRITERION 5 
    A motivation on the successful contractor is included in the submission. 
    ASSESSMENT CRITERION RANGE 
    Single source, multi source, points system.
     

    ASSESSMENT CRITERION 6 
    The "scope of order" is summarized according to the relevant template and in relation to the processing of a complex acquisition order. 

    ASSESSMENT CRITERION 7 
    Transformational information is identified and included in relation to the processing of a complex acquisition order. 

    ASSESSMENT CRITERION 8 
    A recommendation for approval is made according to the relevant template and in relation to the processing of a complex acquisition order. 

    ASSESSMENT CRITERION 9 
    The scope of order is compiled in terms of the offer received in relation to the processing of a complex acquisition order. 

    ASSESSMENT CRITERION 10 
    Delegation practices are explained and described in relation to the processing of a complex acquisition order. 

    SPECIFIC OUTCOME 3 
    Process and place orders within the defence and security related environment. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The process to compile and place an order is described in relation to the processing of a complex acquisition order. 

    ASSESSMENT CRITERION 2 
    Order data is captured and validated on the relevant system in relation to the processing of a complex acquisition order. 

    ASSESSMENT CRITERION 3 
    Order documents are distributed to stakeholders according to order requirements and in relation to the processing of a complex acquisition order. 

    ASSESSMENT CRITERION 4 
    Delivery control is managed according to organisational policies and procedures. 

    SPECIFIC OUTCOME 4 
    Manage post order administration. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The certification of invoices is managed in relation to the processing of a complex acquisition order and according to organisational policies and procedures. 

    ASSESSMENT CRITERION 2 
    Cash flow is monitored and managed in relation to the processing of a complex acquisition order. 

    ASSESSMENT CRITERION 3 
    Assets are reconciled from data provided by authorized persons according to organisational policies and procedures. 

    ASSESSMENT CRITERION 4 
    Orders are archived according to specific organisational requirements, policies and practices. 

    ASSESSMENT CRITERION 5 
    Orders are amended according to prescribed procedures. 

    ASSESSMENT CRITERION 6 
    Administrative procedures are reconciled and completed in relation to the processing of a complex acquisition order. 
    ASSESSMENT CRITERION RANGE 
    Invoices, deliveries, balances.
     

    ASSESSMENT CRITERION 7 
    Orders are closed according to organisational practices and requirements. 

    ASSESSMENT CRITERION 8 
    The defence stack and asset management principles are explained and described in relation to the processing of a complex acquisition order. 

    ASSESSMENT CRITERION 9 
    Stock is reconciled from data provided by authorized person according to organisational policies and procedures and in relation to the processing of a complex acquisition order. 

    ASSESSMENT CRITERION 10 
    Standard reports are interpreted in relation to the processing of a complex acquisition order. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this Unit Standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this Unit Standard must be registered as an assessor with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this Unit Standard or assessing this Unit Standard must be accredited as a provider with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The following essential embedded knowledge will be assessed through the specific outcomes in terms of the stipulated assessment criteria. Learners are unlikely to achieve all the specific outcomes, to the standards described in the assessment criteria, without knowledge of this embedded knowledge. The mastery of this embedded knowledge can be directly inferred from the quality of the learner's performance. Where direct assessment of knowledge is required, assessment criteria have been included in the body of the unit standard.
  • Problem solving techniques
  • Templates and uses of templates to obtain financial authorization
  • Legislation pertaining to procurement (e.g. BEE, Preferential procurement)
  • General terms and conditions of contract
  • International Commercial Terms (Incoterms)
  • Interfaces with defence logistics system
  • Defence stock and asset management principles
  • Delegation practices
  • Interface to corporate reports 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems related to the processing of defence acquisition orders. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one's activities so that all requirements are met in achieving competence in the processing of orders within defence and security related environment. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, evaluate, organise and critically evaluate information in the development of submissions to obtain financial authorization and in amending orders. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively when processing of defence acquisition orders. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically, showing responsibility towards the general application of acquisitions. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    UNIT STANDARD NOTES 
    Supplementary Information:
    Assessor notes

    It will be necessary to develop assessment activities and tools that are appropriate to the contexts in which the skills will be applied. These activities and tools may include an appropriate combination of formative and summative assessment and portfolios.
    Assessment should include practical demonstration of competence, either in the workplace or through work-realistic, classroom simulation using case studies of sufficient complexity that the necessary skills are demonstrated within realistic learning timescales.

    Integrated assessment:

    It may be more effective and efficient to assess a number of unit standards together thus reducing the overall number of assessment `events`.
  • Consider a complete activity in the workplace (the `whole of work` approach) and see which unit standards relate to this activity.
  • Work out how practitioners could collect evidence on a number of unit standards at the same time covering all the critical aspects of the standards.
  • Ensure that commonalities that exist between numbers of unit standards are captured in a way that makes sense for assessment. 
    		•

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  49469   National Diploma: Complex Procurement  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2012-06-30   


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.