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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Use data entry and retrieval skills to input and retrieve computer data 
SAQA US ID UNIT STANDARD TITLE
113957  Use data entry and retrieval skills to input and retrieve computer data 
ORIGINATOR
SGB Public Administration and Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Public Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 3  NQF Level 03  4 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Registered" 		 2003-12-03  2006-11-16  SAQA 0151/03 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2007-11-16   2010-11-16  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard is replaced by: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
242865  Use data entry and retrieval skills to input and retrieve computer data  Level 3  NQF Level 03  4   

PURPOSE OF THE UNIT STANDARD 
This Unit Standard is intended for persons involved with public sector administration work at the practitioner level. Persons credited with this unit standard are able to input and retrieve administrative information efficiently and effectively in a public sector context.

Learners will be able to:
  • Prepare data for computer data entry or retrieval.
  • Enter and retrieve data using a computer software program.
  • Develop data entry and retrieval speed and accuracy. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Persons attempting this Unit Standard should be competent in:
  • Communication at NQF Level 2
  • Mathematical Literacy at NQF Level 2 
    		•

    UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Prepare data for computer data entry or retrieval. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Data types are identified and include at least alphabetic, numeric, alphanumeric. 

    ASSESSMENT CRITERION 2 
    2. Use of structured codes for entry and retrieval of data is recognised in relation to the nature of data output required. 
    ASSESSMENT CRITERION RANGE 
    Examples of structured codes may include but are not limited to -
  • Identity or driver`s license or passport numbers,
  • Credit card numbers,
  • Customer account numbers,
  • Employee number.
  • Evidence is required for two different structured codes.
     
    		•

    ASSESSMENT CRITERION 3 
    3. Data preparation procedures are consistent with the entry and retrieval system used and the data output required. 
    ASSESSMENT CRITERION RANGE 
    May include but is not limited to - batching, checking methods of data entry, validating data types for entry or retrieval. Evidence is required for two data preparation methods.
     

    ASSESSMENT CRITERION 4 
    4. Data verification methods are consistent with the entry and retrieval system used and the data output required. 
    ASSESSMENT CRITERION RANGE 
    May include but is not limited to: - re-entry of data, database structure, data entry form design, output analysis. Evidence is required for two data verification methods.
     

    SPECIFIC OUTCOME 2 
    Enter and retrieve data using a computer software program. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Keyboarding techniques are applied to key-in and retrieve passages of 300 keystrokes containing alpha, numeric, and special character key combinations in accordance with information provided and output required. 

    ASSESSMENT CRITERION 2 
    2. Keyboarding techniques are applied to the numeric keypad to key-in and retrieve passages of 300 keystrokes containing numeric key combinations in accordance with information provided and output required. 

    SPECIFIC OUTCOME 3 
    Develop data entry and retrieval speed and accuracy. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Data containing alphabetic, numeric, and special characters, of a minimum of 2000 keystrokes, is entered within 20 minutes, within 98% accuracy level, in accordance with information provided and output required. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation for this Unit Standard shall be obtained from the relevant Education and Training Quality Assurance Body, through summative and formative assessment by a registered assessor.
  • Assessors must be registered as an Assessor with the relevant ETQA.
  • Moderators must be registered as assessors with the relevant ETQA, or with an ETQA that has a Memorandum of Agreement with the relevant ETQA.
  • Training providers must be accredited by the relevant ETQA.

    Moderation should include both internal and external moderation where applicable. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The Statutory Framework

    A working knowledge of: statute law affecting the provision of public sector
    services:
  • Public Finance and Management Act or the Municipal Finance Management Act
  • Preferential Procurement Act
  • Black Economic Empowerment Act
  • Labour Relations Act
  • Basic Conditions of Employment Act
  • Acts specific to the public sector organizational context of the learner


    The Organisation

    A detailed understanding of:
  • Information flows within the organisation
  • Organisational, external agency and employee requirements for information
  • Procedures for the security and confidentiality of information
  • Sources of information for the resolution of discrepancies. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Learners are able to identify and solve problems using critical and creative thinking processes to input and retrieve data effectively. 

    UNIT STANDARD CCFO WORKING 
    Learners are able to work effectively with others as a member of a team, group, organization or community in order to gather all the necessary information required to enter and retrieve data to organisational standard. 

    UNIT STANDARD CCFO ORGANISING 
    Learners are able to organize and manage themselves and their activities responsibly and effectively in order to ensure that data is entered and retrieved to standard. 

    UNIT STANDARD CCFO COLLECTING 
    Learners are able to collect, analyse, organise and critically evaluate information relating to the contractual and statutory factors that affect data entry and retrieval. 

    UNIT STANDARD CCFO COMMUNICATING 
    Learners are able to communicate effectively using visual, mathematical and / or language skills in the modes of oral and / or written persuasion to enter and retrieve data. 

    UNIT STANDARD CCFO SCIENCE 
    The learner is able to use science and technology effectively and critically to enter and retrieve data. 

    UNIT STANDARD CCFO DEMONSTRATING 
    The learner is able to demonstrate an understanding of the world as a set of interrelated systems by recognizing that problem-solving contexts do not exist in isolation and that both organisational and statutory requirements will have an affect on effective data entry and retrieval. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    UNIT STANDARD NOTES 
    This unit standard has been replaced by unit standard 242865, which is " Use data entry and retrieval skills to input and retrieve computer data ", Level 3, 4 credits.

    Supplementary information:

    Legal
  • Labour Relations Act
  • Basic Conditions of Employment Act
  • Occupational Injuries and Diseases Act (OID)
  • Regional Services Council Act (RSC)
  • Income Tax Act and amendments
  • Unemployment insurance Act
  • Skills Development and Skills Development Levy Act 
    		•

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  48513   National Certificate: Public Administration  Level 3  NQF Level 03  Passed the End Date -
    Status was "Registered"     		 2006-11-16  Was PSETA until Last Date for Achievement 
    Elective  23679   National Diploma: Fossil Power Plant Process Control  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2009-02-18  Was EWSETA until Last Date for Achievement 
    Elective  23736   National Diploma: Hydro Power Plant Process Control  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2009-02-18  Was EWSETA until Last Date for Achievement 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.