SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Plan, organise and support project meetings and workshops 
SAQA US ID UNIT STANDARD TITLE
10136  Plan, organise and support project meetings and workshops 
ORIGINATOR
SGB Project Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Project Management 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 4  NQF Level 04  4 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2005-02-09  2005-11-30  SAQA 1058/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2006-11-30   2009-11-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard is replaced by: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
120382  Plan, organise and support project meetings and workshops  Level 4  NQF Level 04  4   

PURPOSE OF THE UNIT STANDARD 
This unit standard is a core standard and forms part of the qualification, National Certificate Project Management and is registered at Level 4 on the National Qualifications Framework. Learners accessing this standard will be involved in project management teams. These projects may be technical projects, business projects or developmental projects. This standard will also add value to learners who are running their own business and recognise that project management forms an integral component of any business. Learners acquiring this standard will be able to explain the purpose of project meetings and to plan, arrange and support project meetings or workshops.

The qualifying learner is capable of:
  • Explaining the purpose, objective and scope of project meetings and/ or workshops.
  • Planning for a project meeting/ workshop.
  • Arranging and support a project meeting and/ or workshop. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
  • Learners accessing this qualification will have demonstrated competence against standards in project management practices or equivalent of NQF Level 3. 
    		•

    UNIT STANDARD RANGE 
  • Project level will include working as a leader in the context of a small project / sub-project involving few resources and having a limited impact on stakeholders and the environment or working as a contributing team member on a medium to large project when not a leader.
  • Projects will include all projects including technical, developmental and business related projects.
  • Types of meetings/workshops, including formal, informal, site, off site, progress, issue/problem resolution, change control board, steering committees.
  • Conventions including seconding, moving, amending, recording, voting.
  • Roles of meeting participants including chairperson, minute taker, technical experts, decision-makers.
  • Storage of meeting/workshop documentation including electronic, paper, audio, audio-visual.
  • Meeting/workshop resources including name cards/tags, refreshments, writing material, visual display equipment. 
    		•

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain the purpose, objective and scope of project meetings and/ or workshops. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Meetings and workshops are identified and explained. 

    ASSESSMENT CRITERION 2 
    2. Roles of meeting/workshop participants are described and their importance is explained. 

    ASSESSMENT CRITERION 3 
    3. Types of meetings/workshops are described in terms of their purpose
    (Range: at least two types). 

    SPECIFIC OUTCOME 2 
    Plan for a project meeting/ workshop. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Meeting/workshop participants and alternates are identified, recorded and contact details are available. 

    ASSESSMENT CRITERION 2 
    2. Meeting/workshop participants and alternates are identified, recorded and contact details are available. 

    ASSESSMENT CRITERION 3 
    3. Dates, times and venue for project meeting/workshop are determined and recorded. 

    SPECIFIC OUTCOME 3 
    Arrange and support a project meeting and/ or workshop. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Project meeting/workshop invitations and agendas are prepared and distributed in a time-frame that allows for pre-meeting/ workshop preparation. 

    ASSESSMENT CRITERION 2 
    2. Meeting minutes and other supporting documentation is distributed within agreed time frames after previous meeting/workshop 

    ASSESSMENT CRITERION 3 
    3. Meeting/workshop documentation is complete and accurate and stored in safe custody 

    ASSESSMENT CRITERION 4 
    4. Necessary facilities, venues and resources are arranged in accordance with requirements. 

    ASSESSMENT CRITERION 5 
    5. Meeting/workshop participants are communicated with in order to confirm and clarify arrangements and resolve issues. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    The Services SETA, Education Training Quality Assurance Body (ETQA) or the GENFETQA will accredit providers and assessors against this standard. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    A demonstrated understanding of:
  • Procedures and techniques for preparing and conducting project meetings
  • Principles, methods and techniques for organising, storing and retrieving information - manual and electronic
  • Procedures and systems for security and protecting confidentiality of information
  • Principles and techniques for preparing and producing meeting/workshop documentation
  • Methods and techniques for acquiring information required for meetings/workshops 
    		•


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to the planning, organising and supporting project meetings/workshops. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in planning and preparing meetings/workshops. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information pertaining to planning, organising and supporting meetings/workshops. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicating effectively verbally and in writing, ensuring communications are clear and concise and appropriately recorded. 

    UNIT STANDARD CCFO SCIENCE 
    Use Science and technology in the preparation and storage of meeting/workshop documentation and information. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems understanding the consequences of poor meeting/workshop planning, organising and supporting. 

    UNIT STANDARD NOTES 
    This unit standard has been replaced by unit standard 120382, which is "Plan, organise and support project meetings and workshops", Level 4, 4 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  48664   Further Education and Training Certificate: Mail Supervision  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SERVICES 
    Core  48909   Further Education and Training Certificate: Sanitation Project Facilitation  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  EWSETA 
    Core  21160   National Certificate: Generic Project Management  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered"     		 2005-04-10   
    Core  23976   National Certificate: Local Employment and Skills Development Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered"     		 2006-08-13  PSETA 
    Core  49398   National Certificate: Incident Management  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  TETA 
    Elective  23154   National Certificate: Grain Handling Processes  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  AgriSETA 
    Elective  49131   Further Education and Training Certificate: Community Health Work  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2009-02-18  Was HW SETA until Last Date for Achievement 
    Elective  23094   Further Education and Training Certificate: Development Practice  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2009-09-09  ETDP SETA 
    Elective  49627   Further Education and Training Certificate: e Records Management  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2012-06-30   
    Elective  14854   National Certificate: Agric Sales and Services  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  AgriSETA 
    Elective  48888   National Diploma: Hiring Operations Management  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2016-12-31  SERVICES 
    Elective  35926   National Diploma: Payroll Administration Services  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2009-03-31  Was SERVICES until Last Date for Achievement 
    Elective  67229   National Diploma: Payroll Administration Services  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SERVICES 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Balemi Consulting Pty Ltd 
    2. Cedara College of Agriculture 
    3. Dee-Bravo Training Centre 
    4. Deloitte 
    5. Diversity technology Training Institute 
    6. ELSENBURG AGRICULTURAL COLLEGE 
    7. ERGO MAPHELONG INSTITUTE (PTY) LTD 
    8. NWK Beperk 
    9. RCL Foods-Sugar & Milling (MP) 
    10. Sekhukhune FET College - Central Office 
    11. Senwes Beperk 
    12. South African Fire and Medical Academy (SAFMA) 
    13. SPS Consulting (Pty) Ltd 
    14. Suidwes Beleggings Eiendoms Beperk 
    15. VKB LANDBOU (PTY) LTD 
    16. WEST COAST COLLEGE FET 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.