SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED QUALIFICATION: 

Occupational Certificate: Dispatching and Receiving Clerk 
SAQA QUAL ID QUALIFICATION TITLE
99446  Occupational Certificate: Dispatching and Receiving Clerk 
ORIGINATOR
Development Quality Partner - W&RSETA 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY NQF SUB-FRAMEWORK
-   OQSF - Occupational Qualifications Sub-framework 
QUALIFICATION TYPE FIELD SUBFIELD
Occupational Certificate  Field 11 - Services  Wholesale and Retail 
ABET BAND MINIMUM CREDITS PRE-2009 NQF LEVEL NQF LEVEL QUAL CLASS
Undefined  34  Not Applicable  NQF Level 03  Regular-ELOAC 
REGISTRATION STATUS SAQA DECISION NUMBER REGISTRATION START DATE REGISTRATION END DATE
Reregistered  EXCO 0425/24  2018-07-01  2025-12-30 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2026-12-30   2029-12-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This qualification does not replace any other qualification and is not replaced by any other qualification. 

PURPOSE AND RATIONALE OF THE QUALIFICATION 
Purpose:
The purpose of this qualification is to prepare learners to operate as Dispatching and Receiving Clerks. A Dispatching and Receiving Clerk records goods received into a business and the dispatch of goods from a business while minimising losses to the establishment and maintaining stock records.

A qualifying learner will be able to:
  • Receive deliveries of stock into the business.
  • Dispatch stock from the business.

    The qualification has two clear focus areas which may be offered as part qualifications, these are "Dispatch Clerk" and the Receiving Clerk" part qualifications. The constituent modules for each are detailed in the qualification notes.

    Rationale:
    In the wholesale and retail industry, the financial value of a business is usually made up of two aspects, cash and the actual value of the stock held by the business. One of the major problems faced by wholesale and retail businesses is shrinkage (losses) which to a large extent takes place in the receiving and dispatch department. Most dispatch clerks working in these departments are not adequately trained for the task. According to sector skills plans, this would be an ideal place to recruit learners for this occupation. The career opportunities within the wholesale and retail environment include a number of other occupations e.g. store person, supervisor and visual merchandiser (also known as window dressers or display assistants).

    South African retail businesses are continually trying to implement measures to reduce shrinkage and this qualification will go a long way in achieving this aim in the area when a large proportion of store shrinkage takes place. Skilled receiving and dispatch clerks in the wholesale and retail industry will contribute to the development of necessary skills required by the industry in accordance with the sector skills plans. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Recognition of Prior Learning (RPL):
    RPL for access to the external integrated summative assessment: Accredited providers and approved workplaces must apply the internal assessment criteria specified in the related curriculum document to establish and confirm prior learning. Accredited providers and workplaces must confirm prior learning by issuing a statement of result or certifying a work experience record.

    RPL for access to the qualification: Accredited providers and approved workplaces may recognise prior learning against the relevant access requirements.

    Entry Requirements:
    The entry requirement for this qualification is:
  • An NQF Level 2 qualification. 
    		•

    RECOGNISE PREVIOUS LEARNING? 
    Y 

    QUALIFICATION RULES 
    This qualification is made up of the following compulsory Knowledge and Practical Skill Modules:

    (* starred modules may be selected to support the appropriate part qualification).

    Knowledge Modules:
  • 432102000-KM-01, The receiving and dispatch environment, Level 2, 4 Credits.
  • 432102000-KM-02, Concepts of shrinkage and losses, Level 3, 2 Credits.
  • *432102000-KM-03, Principles of receiving and checking deliveries, Level 3, 4 Credits.
  • *432102000-KM-04, Principles of dispatching stock, Level 3, 2 Credits.
    Total number of credits for Knowledge Modules: 12.

    Practical Skill Modules:
  • *432102000-PM-01, Receive stock, Level 3, 2 Credits.
  • *432102000-PM-02, Prepare items for dispatch, Level 3, 2 Credits.
  • 432102000-PM-03, Prevent shrinkage and losses, Level 3, 3 Credits.
    Total number of credits for Practical Skill Modules: 7.

    This qualification also requires the following Work Experience Modules:
  • *432102000-WM-01, Processes and procedures for receiving stock, Level 3, 8 Credits.
  • *432102000-WM-02, Processes and procedures for dispatching stock, Level 3, 7 Credits.
    Total number of credits for Work Experience Modules: 15. 
    		•

    EXIT LEVEL OUTCOMES 
    1. Receive stock and record the receipt in a manner that minimises losses and maintains accurate stock records.
    2. Dispatch stock and record the dispatch in a manner that minimises losses and maintains accurate stock records. 

    ASSOCIATED ASSESSMENT CRITERIA 
    Associated Assessment Criteria for Exit Level Outcome 1:
  • The delivery note stock being delivered and the order are compared and verified.
  • All variances or discrepancies are correctly identified and recorded as per the variances given in the documentation.
  • The best method of moving the stock is identified based on the characteristics of the given stock.
  • Good and bad shrinkage control is identified with practical recommendations to improve areas of bad shrinkage control.

    Associated Assessment Criteria for Exit Level Outcome 2:
  • A dispatch advice is completed listing all the required details of the stock to be dispatched along with details of the receiver.
  • Appropriate packaging material is recommended based on the characteristics of the stock being dispatched.
  • Good and bad shrinkage control are identified and practical recommendations to improve areas of bad shrinkage control are made.

    Integrated Formative Assessment:
    The skills development provider will use the curriculum to guide them on the stipulated internal assessment criteria and weighting. They will also apply the scope of practical skills and applied knowledge as stipulated by the internal assessment criteria. This Formative Assessment leads to entrance into the integrated external Summative Assessment.

    Integrated Summative Assessment:
    An external integrated summative assessment, conducted through the relevant Quality Council for Trades and Occupations (QCTO) Assessment Quality Partner is required for the issuing of this qualification. The external Integrated Summative Assessment will focus on the Exit Level Outcomes and associated assessment criteria. The external assessment will consist of a set of written responses (paper or on-line) which will test the learner's ability to communicate, solve problems and make decisions in relation to a set of typical situations and circumstances which are encountered when receiving stock into a store and dispatching stock from a store. The assessment will be conducted over a period of one day at a QCTO accredited assessment centre. 
    		•

    INTERNATIONAL COMPARABILITY 
    There are very few qualifications found to compare with the receiving and dispatch clerk qualification. The search was therefore also extended to job criteria. The following countries were identified:

    New Zealand (NZ):
    Despatching and Receiving Clerk - ANZSCO 591211.
    NZ Register Level 2 or Level 3 qualification (ANZSCO Skill Level 4).

    Description:
    Verifies and maintains records of incoming and outgoing goods in a warehouse or distribution centre and prepares goods for despatch.

    Skill Level 4:
    Tasks:
  • Identifying items and containers of incoming and outgoing shipments and verifying them against consignment records.
  • Ensuring outgoing shipments are in good condition and meet specifications.
  • Arranging internal distribution of goods received.
  • Organising the despatch of goods with completed documentation.
  • Maintaining prescribed records of goods received and despatched.
  • Examining shipping documents and verifying cargo to be released.
  • Recording customs clearance requirements and authorising collection of cargo.
  • Calculating storage and clearance charges and billing customers.
  • Receiving details of outgoing cargo, and arranging bookings of freight space and collection of goods from customers.
  • Providing information to customers on custom tariffs, tariff classifications and concessions, and methods of clearing goods.

    Skill Level:
    Most occupations in this unit group have a level of skill commensurate with the qualifications and experience outlined below.

    Australia:
    The Australian Government Training Institute.
    SIRXINV001A - Perform stock control procedures (Release 2):

    Application of the Unit:
    This unit applies to team members who handle and move stock, to ensure efficient stock control within the retail environment. Team members are required to receive and process incoming goods, dispatch outgoing goods, rotate stock and maintain stock levels, assist with stocktaking, and report problems or discrepancies in stock to relevant personnel according to store policy and relevant legislation, whilst using safe working practices.

    This skills unit contains the following learning outcomes:
  • Receive and process incoming goods.
  • Rotate stock.
  • Maintain stock control.
  • Implement store labelling policy.
  • Implement product quality standards.
  • Ensure the correct unpacking of goods.
  • Report out-of-date, missing or damaged stock.
  • Maintain delivery documentation.
  • Maintain stock record documentation.
  • Maintain dispatch documentation.
  • Report faults and problems.
  • Understand relevant legislation and statutory requirements in regard to stock control.

    Conclusion:
    It can be concluded from the comparability study that the cited qualifications aim to prepare qualified learners to meet the job requirements in the wholesale and retail industry. The Occupational Certificate: Dispatching and Receiving Clerk seeking to achieve the same learning outcomes therefore compares favourably with the international offerings. 
    		•

    ARTICULATION OPTIONS 
    Horizontal Articulation:
  • Occupational Certificate: Visual Merchandiser, NQF Level 3 under development.

    Vertical Articulation:
  • Occupational Certificate: Retail Supervisor, NQF Level 4 under development. 
    		•

    MODERATION OPTIONS 
    N/A 

    CRITERIA FOR THE REGISTRATION OF ASSESSORS 
    N/A 

    NOTES 
    Qualifying for External Assessment:
    In order to qualify for an external assessment, learners must provide proof of completion of all required modules by means of statements of results and work experience logbook including foundational learning competence or equivalent.

    Additional legal or physical entry requirements:
  • None.

    Criteria for the accreditation of providers.
    Accreditation of providers will be done against the criteria as reflected in the relevant curriculum on the Quality Council for Trades and Occupations (QCTO) website.
    The curriculum title and code is: 432102000: Dispatching and Receiving Clerk.

    This qualification encompasses the following trades as recorded on the NLRD:
  • None.

    Part Qualifications:

    Part Qualification 1:
    Title:
    Receiving Clerk, Level 3, 23 Credits.

    Applicable Modules (Rules of Combination):
    Knowledge Modules:
  • 432102000-KM-01, The receiving and dispatch environment, Level 2, 4 Credits.
  • 432102000-KM-02, Concepts of shrinkage and losses, Level 3, 2 Credits.
  • 432102000-KM-03, Principles of receiving and checking deliveries, Level 3, 4 Credits.
    Total number of credits for Knowledge Modules: 10.

    Practical Skill Modules:
  • 432102000-PM-01, Receive stock, Level 3, 2 Credits.
  • 432102000-PM-03, Prevent shrinkage and losses, Level 3, 3 Credits.
    Total number of credits for Practical Skill Modules: 5.

    This qualification also requires the following Work Experience Modules:
  • 432102000-WM-01, Processes and procedures for receiving stock, Level 3, 8 Credits.
    Total number of credits for Work Experience Modules: 8.

    Assessment Qualification Standards:
  • Receive stock and record the receipt in a manner that minimises losses and maintains accurate stock records (50%).

    Part Qualification 2:
    Title:
    Dispatch Clerk, Level 3, 20 Credits.

    Applicable Modules (Rules of Combination):
    Knowledge Modules:
  • 432102000-KM-01, The receiving and dispatch environment, Level 2, 4 Credits.
  • 432102000-KM-02, Concepts of shrinkage and losses, Level 3, 2 Credits.
  • 432102000-KM-04, Principles of dispatching stock, Level 3, 2 Credits.
    Total number of credits for Knowledge Modules: 8.

    Practical Skill Modules:
  • 432102000-PM-02, Prepare items for dispatch, Level 3, 2 Credits.
  • 432102000-PM-03, Prevent shrinkage and losses, Level 3, 3 Credits.
    Total number of credits for Practical Skill Modules: 5.

    This qualification also requires the following Work Experience Modules:
  • 432102000-WM-02, Processes and procedures for dispatching stock, Level 3, 7 Credits.
    Total number of credits for Work Experience Modules: 7.

    Assessment Qualification Standards:
    Dispatch stock and record the dispatch in a manner that minimises losses and maintains accurate stock records (50%). 
    		•

    LEARNING PROGRAMMES RECORDED AGAINST THIS QUALIFICATION: 
     
    NONE 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS QUALIFICATION: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.