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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Administer instructions to release original securities from custodianship in a banking environment 
SAQA US ID UNIT STANDARD TITLE
7166  Administer instructions to release original securities from custodianship in a banking environment 
ORIGINATOR
SGB Financial Services 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Finance, Economics and Accounting 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 3  NQF Level 03  18 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 
2003-12-03  2004-08-11  SAQA 1351/03 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2005-08-11   2008-08-11  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard is replaced by: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
114765  Administer instructions to release original securities from custodianship in a banking environment  Level 3  NQF Level 03  Complete 

PURPOSE OF THE UNIT STANDARD 
This unit standard is for people who are responsible for releasing security documents from custodianship in such a manner that the custodian's interest remains secure. People credited with this unit standard are able to ascertain and acquire the documents to be released, to release the documents and to ensure that the released documents or cancellations of interest are received back for safekeeping. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
Open 

UNIT STANDARD RANGE 
Informal and formal securities released on a temporary and/or permanent basis. 

Specific Outcomes and Assessment Criteria: 

SPECIFIC OUTCOME 1 
Ascertain the documents to be released. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. Instruction to release security documents is received according to company specifications. 
ASSESSMENT CRITERION RANGE 
Instructions may initiate from, but are not limited to attorneys, branches, internal departments e.g. legal department, and executors of deceased /insolvent estates and system generated listings.
 

ASSESSMENT CRITERION 2 
2. The release instruction is recorded as per company specifications. 
ASSESSMENT CRITERION RANGE 
Recording includes, but is not limited to registers, system notations and acknowledgment of receipt.
 

ASSESSMENT CRITERION 3 
3. The validity of the instruction is verified according to company specifications. 
ASSESSMENT CRITERION RANGE 
Validity depends on, but is not limited to mandated signatures, legitimate attorney, verification of client details and authorised consent for release.
 

ASSESSMENT CRITERION 4 
4. The instruction is interpreted and the correct documents to be released are identified. 

SPECIFIC OUTCOME 2 
Acquire original documents to be released. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The security record is retrieved from custodianship according to company specifications. 

ASSESSMENT CRITERION 2 
2. Original documents to be released are identified and removed from security record as per instruction. 

ASSESSMENT CRITERION 3 
3. Mislaid/lost documents are identified and actions are taken to obtain certified copies and/or consents to serve in lieu of originals according to company and legal regulations. 
ASSESSMENT CRITERION RANGE 
Include, but are not limited to lost policy affidavit signed by Commissioner of Oaths; Indemnity form from transferring secretary (JSE shares); Replacement of documents in terms of the Deeds Registries Act of 47 of 1937.
 

ASSESSMENT CRITERION 4 
4. The withdrawal of documents is noted on the security record according to company specific criteria. 
ASSESSMENT CRITERION RANGE 
Criteria include, but are not limited to replacement of original documents with copy of the release instruction, dispatch details and approved list of types of documents released.
 

SPECIFIC OUTCOME 3 
Release original documents. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The release of the documents is recorded according to company specifications. 
ASSESSMENT CRITERION RANGE 
Include, but are not limited to date of release, destination, contact person, client details, reason and type of security released.
 

ASSESSMENT CRITERION 2 
2. Documents are prepared for dispatching as per instruction and company specifications. 

ASSESSMENT CRITERION 3 
3. Acknowledgment of receipt of documents is obtained, recorded and filed according to company specifications. 

ASSESSMENT CRITERION 4 
4. Customer's security profile is updated accordingly as per company specific regulations. 
ASSESSMENT CRITERION RANGE 
Notations of release details on system and/or registers; cancellation of sessions/bank's interest.
 

SPECIFIC OUTCOME 4 
Monitor the status of released securities. 
OUTCOME RANGE 
All security documents released in order; to effect changes/updates; to maintain the validity of the security; and/or to cancel bank's interest. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. Notification of released documents, not received back yet, is obtained according to company specifications. 
ASSESSMENT CRITERION RANGE 
Notifications include, but are not limited to system generated listings, account enquiries, diarised dates and follow-up systems.
 

ASSESSMENT CRITERION 2 
2. Status of outstanding documents is investigated and findings are recorded as per notifications and company specifications. 

ASSESSMENT CRITERION 3 
3. Unfinished notifications are diarised and followed-up according to company specifications. 
ASSESSMENT CRITERION RANGE 
Unfinished notifications refer to situations where work is in progress.
 

ASSESSMENT CRITERION 4 
4. All queries from interested parties are attended to and actioned in accordance with company specifications. 

ASSESSMENT CRITERION 5 
5. Outstanding documents and/or confirmation of cancellation are received, recorded and logged in as per company specifications. 


UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
1. Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
2. Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
3. Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures.

Therefore anyone wishing to be assessed against this unit standard may apply to be assessed by any assessment agency, assessor or provider institution which is accredited by the relevant ETQA. 

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
Learners are able to:

Differentiate between and classify security documents as either formal or informal securities.
Interpret instructions and/or notifications for releasing original security documents.
Identify corrective actions to be taken regarding mislaid and lost documents.
Recognise the importance of adherence to security and risk aspect regarding the release of original security documents.
Identify legal and company specific procedures and regulations relevant to the release of security documents.
Operate company specific data system regarding securities. 


Critical Cross-field Outcomes (CCFO): 

UNIT STANDARD CCFO IDENTIFYING 
The learner is able to identify and solve problems when records are mislaid/lost, ensuring decisions to obtain certified copies and/or consents are only taken once all possibilities for locating the records had been considered. 

UNIT STANDARD CCFO WORKING 
The learner is able to work effectively with others when obtaining and verifying instructions to release documents from custodianship and in acquiring the original documents. 

UNIT STANDARD CCFO ORGANISING 
The learner is able to organise and manage his/her activities responsibly and effectively, ensuring that all original securities from custodianship are released, recovered and/or followed-up timeously, ensuring the accuracy of the security information library. 

UNIT STANDARD CCFO COLLECTING 
The learner is able to collect, organise and critically evaluate information when verifying documentation and interpreting information and release instructions, ensuring accurate determination of causes of actions. 

UNIT STANDARD CCFO COMMUNICATING 
The learner is able to communicate both verbally and in writing when monitoring the status of released securities. 

UNIT STANDARD CCFO SCIENCE 
The learner is able to use and technology effectively when capturing, updating and extracting information, ensuring complete and accurate information is available on systems. 

UNIT STANDARD CCFO DEMONSTRATING 
The learner is able to demonstrate an understanding of the relationship between internal departments, clients and other parties and the importance of networking to effectively administer instructions to release original securities from custodianship. 

UNIT STANDARD NOTES 
This unit standard has been replaced by unit standard 114765, which is "Administer instructions to release original securities from custodianship in a banking environment", Credits 8, NQF Level 3 as from 11 Aug 2004.

Legal Requirements:
  • Deeds Registries Act, 47 of 1937

    Assessment against unit standard:

    Assessment practices against this unit standard should meet the requirements of established assessment principles, such as validity, reliability and fairness. Assessment activities and tools, which are appropriate to the context in which learners are working, should be used. The assessment should ensure that all the specific outcomes, critical cross-field outcomes, and essential embedded knowledge are assessed. Learners are required to demonstrate that they can perform the specific outcomes with understanding and reflexivity and, where applicable, within all the situations and circumstances defined by the range statement(s). 

  • QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  20184   National Certificate: Banking  Level 3  NQF Level 03  Reregistered  2023-06-30  BANKSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.