SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Plan and conduct community meetings 
SAQA US ID UNIT STANDARD TITLE
14043  Plan and conduct community meetings 
ORIGINATOR
SGB Water Sector 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 12 - Physical Planning and Construction Civil Engineering Construction 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 
2005-09-13  2008-09-13  SAQA 0160/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2009-09-13   2012-09-13  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The qualifying learner achieving this unit standard in combination with context expertise standard(s) will be able to plan, conduct and prepare minutes for community meetings. This competence will enable the learner to conduct meetings in accordance with an agenda taking into consideration the needs of the community. This will contribute towards effective communication with community members and accurate records of decisions taken at community meetings. In acquiring this competence the qualifying learner will lay a good foundation for future learning and action, and better understand the broader context of own work. Achieving this unit standard will enhance the employability of the qualifying learner. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
Literacy NQF Level 2, Knowledge of the roles and responsibilities of a community committee 

UNIT STANDARD RANGE 
Considerations: Household priorities, women, sports, migrant workers or month end

Problems: Lack of consensus, not covering all the topics on the agenda or lack of participation. 

Specific Outcomes and Assessment Criteria: 

SPECIFIC OUTCOME 1 
Explain the need for a community meeting. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The need for a meeting is explained. 

ASSESSMENT CRITERION 2 
2. Relevant participants are identified. 

ASSESSMENT CRITERION 3 
3. Ways to ensure community participation in the meeting are explained. 

SPECIFIC OUTCOME 2 
Plan the community meeting. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The procedure for calling a meeting in a community context is explained. 

ASSESSMENT CRITERION 2 
2. An agenda is compiled in accordance with the purpose of the meeting. 

ASSESSMENT CRITERION 3 
3. Relevant people are informed of the meeting and the purpose of the meeting. 

ASSESSMENT CRITERION 4 
4. Considerations when planning a meeting with community members are explained. 

ASSESSMENT CRITERION 5 
5. Date, time and venue for the meeting are confirmed with relevant people. 

SPECIFIC OUTCOME 3 
Conduct the meeting. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The objectives and the agenda are confirmed at the beginning of the community meeting. 

ASSESSMENT CRITERION 2 
2. The topics on the agenda are covered. 

ASSESSMENT CRITERION 3 
3. Participation of community members is encouraged during the meeting. 

ASSESSMENT CRITERION 4 
4. Agreement on decisions is reached. 

ASSESSMENT CRITERION 5 
5. Problems are identified and contingency plans are explained. 

SPECIFIC OUTCOME 4 
Record the minutes of the community meeting and communicate decisions taken. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The minutes are recorded during the meeting. 

ASSESSMENT CRITERION 2 
2. The minutes are an accurate reflection of the meeting and decisions taken. 

ASSESSMENT CRITERION 3 
3. The minutes are communicated to relevant people. 

ASSESSMENT CRITERION 4 
4. A copy of the minutes is kept in accordance with procedures. 

ASSESSMENT CRITERION 5 
5. Decisions taken during the meeting are communicated to relevant people. 


UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
1. Anyone assessing a learner or moderating the assessment of a learner against this unit standard must be registered as an assessor with the relevant ETQA.
2. Any institution offering learning that will enable the achievement of this unit standard must be accredited as a provider with the relevant ETQA.
3. Assessment and moderation of assessment will be overseen by the relevant ETQA according to the ETQA policies and guidelines for assessment and moderation.
4. Moderation must include both internal and external moderation of assessments at exit points of the qualification, unless ETQA policies specify otherwise. Moderation should also encompass achievement of the competence described both in individual unit standards as well as the integrated competence described in the qualification. 

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
Learners should have a knowledge and understanding of:

1. Ways to cope with problems during a meeting.
2. Ways to improve the running of a meeting.
3. Steps to take if community members do not participate during the meeting.
4. Steps to take if community members do not arrive for the meeting.
5. Gender considerations when conducting a community meeting.
6. Ways to encourage women to attend and participate in meetings.
7. Local customs to consider when conducting a community meeting.
8. The procedure to follow when calling and conducting a meeting. (Invitation, local meeting place/ venue)
9. Standard meeting protocols and procedures and the importance of following these.
10. Ways of managing discussions so that the objectives of the meeting are met.
11. The importance of following up on decisions after the meeting and giving feedback to the community. 


Critical Cross-field Outcomes (CCFO): 

UNIT STANDARD CCFO IDENTIFYING 
Identify and solve problems in which responses display that responsible decisions using critical and creative thinking have been made. This relates to:

Considerations when planning a meeting with community members are explained.
Problems are identified and contingency plans are explained. 

UNIT STANDARD CCFO WORKING 
Work effectively with others as a member of a team, group, organisation, and community. This relates to the following specific outcomes:

Plan the community meeting.
Conduct the meeting.
Record the minutes of the community meeting and communicate decisions taken. 

UNIT STANDARD CCFO ORGANISING 
Plan, organise and manage oneself and one's activities responsibly and effectively. This relates to the following assessment criteria:

The procedure for calling a meeting in a community context is explained.
An agenda is compiled in accordance with the purpose of the meeting.
Relevant people are informed of the meeting and the purpose of the meeting.
Considerations when planning a meeting with community members are explained.
Date, time and venue for the meeting are confirmed with relevant people. 

UNIT STANDARD CCFO COLLECTING 
Collect, analyse, organise and critically evaluate information. This relates to:

Considerations when planning a meeting with community members are explained.
Problems are identified and contingency plans are explained. 

UNIT STANDARD CCFO COMMUNICATING 
Record the minutes of the community meeting and communicate decisions taken. This relates to all assessment criteria. 

UNIT STANDARD CCFO SCIENCE 
Use science and technology effectively and critically, showing responsibility towards the environment and health of others. This relates to:

The minutes are recorded during the meeting.
A copy of the minutes is kept in accordance with procedures. 

UNIT STANDARD CCFO DEMONSTRATING 
Demonstrate an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation. This relates to:

Ways to ensure community participation in the meeting are explained.
Decisions taken during the meeting are communicated to relevant people. 

UNIT STANDARD NOTES 
When conducting assessments, assessors must ensure that they are familiar with the full text of the unit standards being assessed. Assessors must ensure that the assessment covers the specific outcomes, critical cross-field outcomes and essential embedded knowledge by developing assessment activities and tools, which are appropriate to the contexts in which the learners are working. These activities and tools may include self-assessment, peer assessment, formative and summative assessment. It may be more effective and efficient to assess a number of unit standards together in an integrated way, thus reducing the overall number of assessments and ensuring that commonalities that exist between a number of unit standards are captured in a way that makes sense for assessment.

ASSESSMENT OPTION
Learners could be assessed using the following methods:
Oral or written questions
Observation
Product sample minutes / agenda 

QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
  ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
Core  61669   Further Education and Training Certificate: Community Water, Health and Sanitation Facilitation  Level 4  NQF Level 04  Reregistered  2023-06-30  EWSETA 
Core  23708   National Certificate: Community Water, Sanitation and Health Facilitation  Level 4  NQF Level 04  Passed the End Date -
Status was "Reregistered" 
2008-06-11  Was EWSETA until Last Date for Achievement 
Elective  50309   Further Education and Training Certificate: Environmental Practice  Level 4  NQF Level 04  Reregistered  2023-06-30  LG SETA 


PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
 
1. A4 Consultancy CC 
2. ABA Sebenzi 
3. ABEMS Training Institute (PTY) Ltd. 
4. Alpha Business Consultants 
5. ALSTOM JOHN THOMPSON (PTY) LTD CAPE TOWN 
6. AMBROSER SOLUTIONS (PTY) LTD 
7. ARBINET TRAINING & DEVELOPMENT 
8. Asiphokuhle Training and Research Institute 
9. Atlegang Training Consulting 
10. AURECON TRAINING ACADEMY 
11. AVAX SA 481 CC. T/A Mandisa Development Services 
12. AZIFANI PROJECTS AND TRANSPORT (PTY) LTD 
13. Azitjhewi Construction 
14. BALOMAT SKILLS TRAINING ACADEMY 
15. BANTUBANYE INVESTMENTS 
16. Bantubanye Skills 
17. Bikologix Projects 
18. Boikgantsho Consulting & Events 
19. Continuing Education Programme 
20. CTC College(PTY) LTD. 
21. Dean Institute Of Learning (Pty) Ltd 
22. Ditirelo Skills Development Services 
23. Edutraining Business College 
24. EECTRICAL CONTRACTORS ASSOCIATION - ECA 
25. Ekurhuleni West Public FET College - Germiston Campus 
26. Elective Training Institute Enterprise CC 
27. EMINENCE BUSINESS SOLUTIONS (PTY) LTD 
28. Environmental Leadership Academy 
29. ESKOM DISTRIBUTION NORTH WESTERN REGION, BLOEMFONTEIN 
30. Essential Skills 
31. Glere Skills and Consultants 
32. Globalwise Training & Consulting (PTY) Ltd. 
33. Growth Management Consulting 
34. Heavenly Button Trading CC 
35. Icando 
36. IMPILONHLE TRADING & PROJECTS 8 
37. INFRASTRUCTURE CONSULTING ENGINEERS CC 
38. INGEN ENGINEERING PROJECTS 
39. Institute for Local Government and Housing 
40. Institute of Health and Social Care Studies 
41. IQ Skills Academy (PTY) LTD. 
42. ITO Focus Reagile 
43. IYANDA HOLDINGS (PTY) LTD 
44. Jobafrik Consulting 
45. Josmap Training Institute 
46. Kalideen Management 
47. KAREUBO MANAGEMENT SYSTEMS 
48. Kgolo Institute 
49. Kgotla Trading Enterprise 
50. KHANYISA GAVU TRADING 
51. Khosithi Training 
52. Khula Nonke Training & Development 
53. Kuyakhula Development Initiatives 
54. Learn A Trade 
55. Lekopani Training Institute 
56. Leronsa Trading Enterprise 
57. Letlhokoa Management Services CC 
58. M.I.C. Training and Development 
59. MACT BUSINESS HUB 
60. Makavila Suppliers CC. 
61. Mangalani Business Enterprises 
62. Marcado Human Resources Strategies 
63. MashMP Holdings 
64. Mashphe Logistics Services 
65. Mgwezane Training and Events Management CC. 
66. Miczo's Enterprise 
67. Milnex - Brakpan 
68. Mission Point Consulting 
69. MMESELANE CONSTRUCTION 
70. MML Consulting CC. 
71. Mod-Mosh Projects and Consulting (PTY) LTD 
72. MOVING AHEAD DEVELOPMENT AGENCY 
73. MUNICIPAL TRAINING & DEVELOPMENT INSTITUTE 
74. Nemalale Eagles Consultancy CC 
75. NEW HOPE REVIVAL ORGANISATION 
76. Nhlahle Development Agency 
77. NJ & L Trading Enterprise CC. 
78. NS Global Academy 
79. Ntsangalala Business Enterprise 
80. Nyankwavi Investment CC. 
81. PERSEVCON CONSTRUCTION PTY LTD 
82. Phathutshedzo Connsulting Training Provider 
83. PMA Holdings (PTY ) LTD. 
84. Power Rush Trading 170 CC. 
85. PRAXIS TRAINING AND CONSULTANCY (PTY) LTD 
86. Quick Leap Investment 
87. ROCKWELL AUTOMATION 
88. RONNELS CONSTRUCTION PTY LTD 
89. Seige Trading Solutions 
90. Senelo Trading CC 
91. Siljeur Training Academy 
92. SOUTH AFRICA ADVANCED SKILLS INSTITUTE 
93. SOUTHERN AFRICAN YOUTH MOVEMENT 
94. Spring Forest Trading 578 CC 
95. SWARANANG MANAGEMENT CONSULTING CC 
96. Talent Emporium Academy (PTY) Ltd 
97. Thando Consulting Services 
98. The Crimson CO CC. 
99. The Mvula Trust 
100. Thembeni Skills Development Trading and Projects 
101. Thubelihle Graduate Institute 
102. Thuto Lere Community Empowerment Programme 
103. Tlaletso Consultants 
104. TLD Consulting 
105. Tradesman Consulting and Training Solutions 
106. TRY EASY ELECTRICAL SOLUTIONS (PTY) LTD 
107. Tsebong Training Centre 
108. Tshwane Skills Training Centre 
109. Tshwane Training Institute (PTY) LTD. 
110. Twin Peak Technologies 
111. Ukhamba Quality Skills 
112. Umfolozi FET College 
113. Umqondo Consultancy 
114. University of Venda 
115. Vhutshilo Health And Training Organisation 
116. Vicmat Consultants 
117. XL AT Consulting CC 
118. Ya Hina Management Consulting and projects 



All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.