SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Monitor and control office supplies 
SAQA US ID UNIT STANDARD TITLE
13937  Monitor and control office supplies 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and improved performance.

The qualifying learner is capable of:
  • Monitoring office supplies levels
  • Maintaining office supplies processes and procedures
  • Monitoring and controlling the distribution of office supplies 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this unit standard will have demonstrated competence in numeracy and literacy at NQF level 2. 

    UNIT STANDARD RANGE 
    Office supplies will include pens, pencils, rulers, glue, adhesive tape, staplers, staples, paper, envelopes, paper clips, scissors, correction fluid/tape, files, toners, cartridges, discs and other computer related stationery, plastic sleeves and all job related materials. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Monitor office supplies levels 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Office supplies levels are identified and recorded. 

    ASSESSMENT CRITERION 2 
    2. Office supply levels are ascertained and compared to required levels. 

    ASSESSMENT CRITERION 3 
    3. Records are checked for compliance with organisational requirements. 

    ASSESSMENT CRITERION 4 
    4. Remedial action is taken to rectify office supply levels. 

    SPECIFIC OUTCOME 2 
    Maintain office supplies processes and procedures 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Office supply processes and procedures are monitored and evaluated. 

    ASSESSMENT CRITERION 2 
    2. Out-of-line situations are identified and highlighted. 

    ASSESSMENT CRITERION 3 
    3. Remedial action is taken to bring office supply processes and procedures back in line. 

    ASSESSMENT CRITERION 4 
    4. Areas for improvement are identified and recommendations are made the authorised individuals. 

    SPECIFIC OUTCOME 3 
    Monitor and control the distribution of office supplies 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Distribution procedures are identified, set and communicated. 

    ASSESSMENT CRITERION 2 
    2. Office supply requests are received and recorded. 

    ASSESSMENT CRITERION 3 
    3. Office supplies are distributed within agreed timeframes. 

    ASSESSMENT CRITERION 4 
    4. Office supply distribution procedures are followed. 

    ASSESSMENT CRITERION 5 
    5. Areas of non-conformance are identified and highlighted. 

    ASSESSMENT CRITERION 6 
    6. Remedial action is taken to rectify office supply distribution processes and procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The relevant Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Principles and techniques for dealing with people and subordinates
  • Organisational disciplinary policies and procedures
  • Basic numeracy skills
  • Organisational policies and procedures for ordering and distributing office supplies
  • Contact details for office suppliers 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems with regard to the supply to office supplies and areas of non-conformance. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in order to ensure a constant supply of office supplies and to maintain office supplies within budgetary constraints. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information pertaining to office supplies, stock levels, orders and distribution. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively when monitoring and controlling office supplies and when dealing with individuals who need guidance for their performance. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Understand the world as a set of related systems where poor control of office supplies affect productivity of the organisation and has budget implications.

    In order to contribute to the full personal development of each learner and the social and economic development of society at large, it must be the intention underlying any programme of learning to make the individual aware of the importance of: reflecting on and exploring a variety of strategies to learn more effectively. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Core  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Core  49120   Further Education and Training Certificate: Film, Television and Video Production Operations  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2007-12-02  Was MICTS until Last Date for Achievement 
    Core  50520   Further Education and Training Certificate: Library Practice  Level 4  NQF Level 04  Reregistered  2023-06-30  ETDP SETA 
    Elective  48513   National Certificate: Public Administration  Level 3  NQF Level 03  Passed the End Date -
    Status was "Registered" 
    2006-11-16  Was PSETA until Last Date for Achievement 
    Elective  57804   National Certificate: Public Administration  Level 3  NQF Level 03  Reregistered  2023-06-30  PSETA 
    Elective  23976   National Certificate: Local Employment and Skills Development Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2006-08-13  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Marematlou Training Institute 
    2. Nkinane Training Institute and Consulting (Pty) Ltd 
    3. Sozim Trading and Consultancy 
    4. Universal Knowledge Software 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.