SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Plan and prepare meeting communications 
SAQA US ID UNIT STANDARD TITLE
13934  Plan and prepare meeting communications 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.

The qualifying learner is capable of:
  • Demonstrating an understanding of the agenda of meetings
  • Explaining the purpose and objective of minutes of meetings
  • Taking minutes of meetings 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners will have demonstrated competence in communication at NQF level 2 or equivalent. 

    UNIT STANDARD RANGE 
  • Resources for agenda will include chairperson, committees, members, matters arising from previous minutes.
  • Resources for minute taking will include sufficient paper, pen, pencils, eraser, tapes, tape recorder, extension cord, note book, minute book, resolutions and agenda. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of the agenda of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The advantages of a well constructed agenda are explained. 

    ASSESSMENT CRITERION 2 
    2. Matters on agenda appear in a logical and systematical order. 

    ASSESSMENT CRITERION 3 
    3. Sources of agenda matters are identified and explained. 

    ASSESSMENT CRITERION 4 
    4. An agenda is produced in the required format and time frame. 

    SPECIFIC OUTCOME 2 
    Explain the purpose and objective of minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Types of minutes are identified and explained. 

    ASSESSMENT CRITERION 2 
    2. The importance of accurate recording and producing of minutes is explained. 

    ASSESSMENT CRITERION 3 
    3. The distribution list is described. 

    ASSESSMENT CRITERION 4 
    4. Methods of distributing minutes is explained. 

    ASSESSMENT CRITERION 5 
    5. The reasons for distributing minutes promptly is explained. 

    SPECIFIC OUTCOME 3 
    Take minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Resources required for minute taking are identified, listed and explained. 

    ASSESSMENT CRITERION 2 
    2. Items to be included in minutes of meeting are listed and explained. 

    ASSESSMENT CRITERION 3 
    3. Attendees to meeting are identified. 

    ASSESSMENT CRITERION 4 
    4. The characteristics of good minutes are identified and explained. 

    ASSESSMENT CRITERION 5 
    5. Minutes are concise and accurate and reflect proceedings. 

    ASSESSMENT CRITERION 6 
    6. Minutes are produced and distributed in required format and time frame. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Methods and techniques for taking minutes
  • Resources required for agenda and meeting
  • Listening techniques 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to taking of minutes. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the preparing of the meeting agenda. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one`s activities in order to have an organised agenda and for the preparation of minute taking. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information during the meeting in order to write concise and accurate minutes. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all stakeholders of the meeting. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Understand the world as a set of related systems understanding the consequences of poor minutes. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  57823   National Certificate: Ward Committee Governance  Level 2  NQF Level 02  Reregistered  2023-06-30  LG SETA 
    Core  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Core  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  49648   National Certificate: New Venture Creation (SMME)  Level 2  NQF Level 02  Reregistered  2023-06-30  SERVICES 
    Elective  63189   National Certificate: Medical Laboratory Assistance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2012-06-30   
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  67463   Further Education and Training Certificate: Human Resources Management and Practices Support  Level 4  NQF Level 04  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  23976   National Certificate: Local Employment and Skills Development Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2006-08-13  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. 3L Development 
    2. ABA Sebenzi 
    3. Academy of York Pty Ltd 
    4. Access Employment Skills & Development Agency 
    5. Africa Corporate Training Institute and HR Consulting 
    6. Africa Institute For Public Administration 
    7. AfroXpert Performance Developement cc 
    8. All Access Holdings 
    9. Alpha Business Consultants 
    10. Amabamba Recruitment 
    11. Amadube Investments CC 
    12. Amazibuko Business Solutions 
    13. ARMS - Audit & Risk Management Solutions 
    14. Asiphokuhle Training and Research Institute 
    15. AVAX SA 481 CC. T/A Mandisa Development Services 
    16. Avenida (Pty) Ltd 
    17. Ayandona Manufacturing and Distribution (Pty) Ltd 
    18. Bakonetlou Development and Strategy Consultancy (Pty) Ltd 
    19. Bantubanye Skills 
    20. Bazalwane Business Partners 
    21. Be for sunset trading and projects 266 
    22. Birnam Business College (Pty) Ltd 
    23. Bo-Ndu Traiding 
    24. Boikgantsho Consulting & Events 
    25. Boni Africa Events & Development 
    26. Boston City Campus and Business College (PTY) Ltd 
    27. Brainwave Projects 342 CC 
    28. Break The Chains Development Services 
    29. Bright Day Consultancy 
    30. Brilliant Affairs 
    31. Bull's Business and Skills Training Institute 
    32. Business Management Training College (Pty) Ltd 
    33. Busma Legal & Labour Services 
    34. Buyisiwe Management Services (Pty) Ltd 
    35. BW Khuzwayo Consulting CC 
    36. CAD Academy (PTY) LTD. 
    37. CB Willemse Training 
    38. Central Bridge Trading 109 
    39. Change Strategies Consulting Services CC 
    40. Chartall Business College 
    41. Classic Human Capital Solutions 
    42. College of Production Technology 
    43. Continuing Education Programme 
    44. Cosmic Gold Trading 173 cc 
    45. Cre8ive Organisational Development 
    46. CTAM Training and Consulting 
    47. CTC College(PTY) LTD. 
    48. CTU Training Solutions 
    49. Daily Double Traiding 281 
    50. Damelin Correspondence College 
    51. DC Dynamic College of Commerce & Further Training (Pty) Ltd 
    52. Dean Institute Of Learning (Pty) Ltd 
    53. Dee's Training (PTY) LTD 
    54. DialNx Consultants 
    55. Dijama Training Academy 
    56. Ditirelo Skills Development Services 
    57. Dr. J.L.D institute For Humanities and Development Praxis 
    58. Edutraining Business College 
    59. Elangeni Training Institute 
    60. Elective Training Institute Enterprise CC 
    61. Escaderode Training Enterprise 
    62. Essential Skills 
    63. Ethekwini Corporate and Human Resources Skills Development Unit 
    64. Ethembeni Multi Service Enterprise (Pty) Ltd 
    65. Execuprime Business College (Pty) Ltd 
    66. Express Model 405 
    67. Freddy Mfana Trading Enterprise 
    68. Frugatrax Consultants 
    69. Fumani Ma-Afrika Group 
    70. Glere Skills and Consultants 
    71. Glo Leb Training & Development 
    72. Goitsikitso Enterprise Trading 
    73. Golden Rewards 2192 CC 
    74. GORDAN INSTITUTE OF BUSINESS SCIENCE 
    75. Gotsec Skills Training 
    76. Green Horizon Consulting (Pty) Ltd 
    77. Green Prints Consulting and Projects 
    78. Growth Management Consulting 
    79. Hadima Training Academy 
    80. HDPSA 
    81. Heavenly Button Trading CC 
    82. Hlaniki Investment Holdings 
    83. Hlombe and Associates 
    84. HS GLOBAL SKILLS BUSINESS SOLUTIONS 
    85. IGKM Management Services (Pty) Ltd 
    86. Ikhaya Training and Consulting 
    87. IKHWEZI MANAGEMENT AND TRAINING INSTITUTE CC 
    88. Ilinge Labantu Debt Solution 
    89. Impact Emergency Technologies CC 
    90. Indonsa Consulting and Training 
    91. Infomage 
    92. Institute for Local Government and Housing 
    93. Intec College 
    94. IQ Academy (previously known as Fernwood Business College) 
    95. IQ Skills Academy (PTY) LTD. 
    96. ITO Focus Reagile 
    97. Iziko Capacity Building CC. 
    98. Jet Energy South Africa 
    99. Jezilla Projects 
    100. JIT Projects 
    101. JNUTO Trading and Projects 
    102. Jobafrik Consulting 
    103. Josmap Training Institute 
    104. Jucamo Shelf 4 CC. 
    105. Kairos Training College 
    106. Kalideen Management 
    107. Kamanga Skills Projects 
    108. Karabo Ya Karabo 
    109. Kgolo Institute 
    110. Kgotla Trading Enterprise 
    111. Khosithi Training 
    112. Kia Chuma 
    113. KMS COLLEGE 
    114. Kobodimo Trading 
    115. Kodi Traiding Enterprise 
    116. Kokilesedi Trading 
    117. Kuyakhula Development Initiatives 
    118. KWCRS CC. 
    119. Lagnita Skills Solutions 
    120. Leap Skills Developmemt Institute (Pty) Ltd 
    121. Lekopani Training Institute 
    122. Leronsa Trading Enterprise 
    123. Letlhokoa Management Services CC 
    124. Lewerb Holdings (PTY) Ltd 
    125. Lizwa Ntlabati Trading CC 
    126. Lwakhula Ulwazi Consulting 
    127. M.I.C. Training and Development 
    128. Mageza Project Management 
    129. Magumzane Traiding cc 
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    133. Maile Consulting 
    134. Makavila Suppliers CC. 
    135. Makhophila Business Enterprise 
    136. Malanga Management Services 
    137. Management College of Southern Africa (MANCOSA) 
    138. Mantrapro (PTY) LTD. 
    139. Maqhawe College 
    140. Marcado Human Resources Strategies 
    141. Masemase Consultancy CC. 
    142. Matsila Holdings 
    143. Mazasa Management Consulting CC. 
    144. Mbokazi & Mkhize 
    145. MGM Apparels cc 
    146. Mgwezane Training and Events Management CC. 
    147. Miczo's Enterprise 
    148. Milani Nande 
    149. Mimoisa Business Solutions CC 
    150. Minotime (PTY) LTD 
    151. Misol Projects cc 
    152. Mission Point Consulting 
    153. MJ Mafunisa Consulting (PTY) LTD 
    154. Mmalethabo Consulting 
    155. Mmaseala Business Academy (PTY) Ltd. 
    156. Mmela Village Technologies 
    157. MML Consulting CC. 
    158. Mod-Mosh Projects and Consulting (PTY) LTD 
    159. Modilete Training 
    160. Moeketsi Supply Chain 
    161. Mortarboard Training Solutions 
    162. Mosako Wa Kitso 
    163. Motheo Skills Entity 
    164. Mpeza Training and Development Specialist 
    165. MSC Education Holdings Pty Ltd 
    166. Ndrendre Building & General Services 
    167. Nemalale Eagles Consultancy CC 
    168. Neopeo Trading & Projects 
    169. Networx for Career Development 
    170. NEW MINDS TRAINING INSTITUTE (PTY) LTD 
    171. Ngaphakathi Investments 
    172. Nghano Training and Development Centre 
    173. Ngidi Consulting (Pty) Ltd 
    174. Nhlahle Development Agency 
    175. NJ & L Trading Enterprise CC. 
    176. Nkqubela Community Developers 
    177. NM Cuts 
    178. Nokusho M Consulting and Trading 
    179. Nqobani Training and Development 
    180. NS Global Academy 
    181. Nsuku Management Consultants 
    182. Ntsangalala Business Enterprise 
    183. Nungu Trading 468 
    184. Nyako Infra and Engineering 
    185. Nyankwavi Investment CC. 
    186. ORGANISATIONAL DEVELOPMENT INTERNATIONAL (PTY) LTD 
    187. Outeniqua Leadership Institute 
    188. Pebetse Training and Consulting 
    189. Phambili KZN Construction and Development 
    190. Pioneer Business Consulting 
    191. PMA Holdings (PTY ) LTD. 
    192. Poshido Training 
    193. Power Rush Trading 170 CC. 
    194. Powergate Trading 1040 
    195. Powernexus 
    196. Qabuka-Vuka Development Trading 
    197. Quick Leap Investment 
    198. Rally Business Consulting 
    199. Rams Business Consultants Insurance & Medical Aid 
    200. Regent Business School (Pty) Ltd t/a Regent Business School 
    201. Riostep (Pty) Ltd 
    202. Ruthekho Training Academy 
    203. S'Ncanakazane Trading 
    204. Sanchaa Connection 
    205. Sasalethu Consulting and Associates 
    206. Sebobatho Project Management 
    207. Senelo Trading CC 
    208. Sisodwa Investment Enterprise 
    209. Sisonke Training and Consulting 
    210. Siyakhula Trust 
    211. SIYANQOBA SEMINARS PTY LTD 
    212. SJM Squared Construction 
    213. Sodic Training and Development 
    214. Sogwa Business Enterprise 
    215. Songimvelo Consultant and Training 
    216. South African ABET Development Agency SAADA 
    217. SSD Consultants 
    218. STAFFING DIRECT TRAINING ACADEMY PTY LTD 
    219. STARPLEX 408 CC 
    220. Sukumamfazi Trading 
    221. Sulu Trading PTY LTD 
    222. Summat Training Institute 
    223. SWARANANG MANAGEMENT CONSULTING CC 
    224. T & T Appointments 
    225. T Mabuya & Associates CC 
    226. Talent Centre Training 
    227. Talent Emporium Academy (PTY) Ltd 
    228. Tasc Business Consulting and Training 
    229. Thando Consulting Services 
    230. Thathe Cadre Development & Consulting 
    231. The Crimson CO CC. 
    232. Thubelihle Graduate Institute 
    233. Thuto Lere Community Empowerment Programme 
    234. Thuto-Boswa Education and Training Solution 
    235. Tirhani Training and Development 
    236. Tlaletso Consultants 
    237. Tloumogale Business Development & Consulting 
    238. Tradesman Consulting and Training Solutions 
    239. Triads Management Services 
    240. Tshamutengo General Dealers CC. 
    241. Tshedza Training Technologies (Pty) Ltd 
    242. Tshelopele Development Institution 
    243. Tshepang Consulting & Project 
    244. Tshisimani Holdings (PTY) Ltd. 
    245. Tshwane Training Institute (PTY) LTD. 
    246. TTTC 
    247. Twin Peak Technologies 
    248. Tytons (Pty) LTD 
    249. Ubuntu-Batho-Com-Corp-Services CC 
    250. Ubuqhawe Consulting (Pty) Ltd 
    251. Ukhamba Quality Skills 
    252. Umfolozi FET College 
    253. Umqondo Consultancy 
    254. Umsenge SDCS 
    255. University of Fort Hare 
    256. University of Venda 
    257. Vantage Training 
    258. Vicmat Consultants 
    259. Wantshela Consulting 
    260. Washa 2 Training & Projects 
    261. World Pace Development and Training Institute 
    262. Ya Hina Management Consulting and projects 
    263. Yovuyo (Pty) Ltd 
    264. Zambezi Accounting (Pty) Ltd 
    265. Zizamele Business Enterprise 
    266. ZMG CONSULTING 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.