SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Administer provisioning for procurement 
SAQA US ID UNIT STANDARD TITLE
123507  Administer provisioning for procurement 
ORIGINATOR
SGB Visible Policing 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 08 - Law, Military Science and Security Safety in Society 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This Unit Standard will enable learners to oversee the assets and stock of an organisation. They will be able to administer the procurement process and secure the supply of assets and stock according to the legal requirements and departmental policies and procedures.

Qualifying learners will be able to:
  • Explain the role of a provisioning and administration code of an organisation.
  • Administer the purchase of assets and stock.
  • Control stock and payment for orders.
  • Manage assets and stock registers. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
  • Communication at NQF level 4.
  • Mathematical Literacy at NQF level 4. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain the role of a provisioning and administration code of an organisation. 
    OUTCOME RANGE 
    Administration code of an organisation refers to policies, procedures and prescripts within an organisation which deals with procurement processes. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The concept of 'procurement' is explained in terms of the procedures and policies of a provisioning administration code. 

    ASSESSMENT CRITERION 2 
    The nature and function of a provisioning administration code are explained with examples. 

    ASSESSMENT CRITERION 3 
    Procurement procedures are explained according to the provisioning administration code. 

    ASSESSMENT CRITERION 4 
    Tender procedures and administrative requirements are explained according to the provisioning administrative code. 

    SPECIFIC OUTCOME 2 
    Administer the purchase of assets and goods. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The role of communication techniques is analysed in relation to its effect on the procurement process. 

    ASSESSMENT CRITERION 2 
    Suppliers of goods and assets are identified according to organisational policies. 

    ASSESSMENT CRITERION 3 
    The functions and role of procurement documents are explained by using examples. 

    ASSESSMENT CRITERION 4 
    Methods of obtaining approval for procurement of goods and assets are analysed in terms of when and how they should be used. 

    SPECIFIC OUTCOME 3 
    Control stock and payment for orders. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Stock is received according to the Provisioning Administration Code. 

    ASSESSMENT CRITERION 2 
    Invoices are checked and certified to effect payment in accordance with departmental policies and procedures. 

    ASSESSMENT CRITERION 3 
    Methods of storing goods and distributing goods are explained in accordance with departmental policies and procedures. 

    SPECIFIC OUTCOME 4 
    Manage assets and stock registers. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The register for control over assets and stock is described with reference to the Provisioning Administration Code. 

    ASSESSMENT CRITERION 2 
    Control measures are described as practised in the department and provided for in the Provisioning Administration Code. 
    ASSESSMENT CRITERION RANGE 
    Range of control measures includes, but is not limited to: inventory lists, delivery notes, tax invoices, orders, budget, obligation register etc.
     

    ASSESSMENT CRITERION 3 
    Monitor the register for control over assets and stock and report irregularities in accordance with the Provisioning Administration Code departmental procedures. 

    ASSESSMENT CRITERION 4 
    Stock take is conducted to establish the need and levels of stock as required by the department. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Any institution offering learning that will enable achievement of this Unit Standard and the related Exit Level Outcomes of the Qualification must be accredited by the relevant ETQA.
  • External Moderation of assessment will be overseen by the relevant ETQA at its discretion.
  • The accredited Training Provider will oversee internal moderation of assessment.
  • Internal and external moderation should encompass achievement of competence described in this Unit Standard as well as the integrated competence described in the Exit Level Outcome of the Qualification. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • The Promotion of Administrative Justice Act
  • Provisioning Administration Code
  • Home Affairs Departmental policies and procedures
  • Public Finance Management Act
  • Treasury Instructions and Regulations 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems associated with provisioning for the Immigration Services using responsible decision-making and creative thinking. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team of the Home Affairs Department on a daily basis to manage the provisioning of resources at an Immigration Service Centre. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively in provisioning for the provision of Immigration Services to the benefit of citizens, foreigners and the Home Affairs Department. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using appropriate modes of oral and/or written persuasion to secure services and supplies for the provision of Immigration Services. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world, as a set of related systems by recognising that problem solving at an Immigration Service Centre occurs in a variety of contexts involving a range of role-players. 

    UNIT STANDARD ASSESSOR CRITERIA 
  • Assessors must be registered as assessors with a relevant ETQA or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Assessors must be in possession of a Qualification in Immigration Affairs or a related sub-field of Safety in Society at a minimum of NQF level 6. 

  • REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  50438   National Certificate: Immigration Services  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Registered" 
    2009-06-29  Was PSETA until Last Date for Achievement 
    Elective  61349   National Certificate: Heritage Resource Management  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  CATHSSETA 
    Elective  66869   National Certificate: Home Affairs Services  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 
    Elective  80047   National Certificate: Road Safety Development  Level 5  NQF Level 05  Reregistered  2023-06-30  SAS SETA 
    Elective  80066   National Certificate: Strategic Road Traffic Operations  Level 6  NQF Level 06  Reregistered  2023-06-30  SAS SETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.