SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Safe-keep and handling of face-value documents and stamps 
SAQA US ID UNIT STANDARD TITLE
123488  Safe-keep and handling of face-value documents and stamps 
ORIGINATOR
SGB Visible Policing 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 08 - Law, Military Science and Security Safety in Society 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard will enable officials within any organisation to improve professionalism and enhance the quality of service delivery. A learner acquiring this unit standard will be able to safe-keep face-value documents and stamps.

A person credited with this unit standard is able to:
  • Safe-keep face-value documents and stamps.
  • Administer and manage the handling of face-value documents and stamps in accordance with organisational procedure.
  • Conduct monitoring activities to ensure the continuous safe-keeping and handling of face-value documents and stamps.

    The skills, knowledge and understanding demonstrated within this unit standard are essential for social, economic and cultural transformation and upliftment within the safety in society environment. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
  • Communication skills at NQF level 4.
  • Inter-personal skills at NQF level 4.
  • Computer literacy at NQF level 3. 

  • UNIT STANDARD RANGE 
    Face-value documents include but are not limited to emergency passports, visa and entry stop lists, receipts books and any other valuable documents. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Safe-keep face-value documents and stamps. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Methods of keeping face-value documents and stamps safe are analysed with examples. 

    ASSESSMENT CRITERION 2 
    Reasons why keys to individual lockers that are used for safe-keeping of face-value documents and stamps are not shared are explained in terms of its influence on integrity and accountability. 

    ASSESSMENT CRITERION 3 
    The implications of sharing keys are critically analysed to reflect its impact on keeping face-value documents and stamps safe. 

    ASSESSMENT CRITERION 4 
    Hand over procedures are explained with reference to the influence on integrity and accountability. 
    ASSESSMENT CRITERION RANGE 
    Hand over procedures also refers to the handing over of keys.
     

    SPECIFIC OUTCOME 2 
    Administer and manage the handling of face-value documents and stamps in accordance with organisational procedures. 
    OUTCOME RANGE 
    Organisational also refers to departments and divisions. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The handling, controlling and usage of face-value documents and stamps are managed and administered through the maintenance of a control register. 

    ASSESSMENT CRITERION 2 
    The procedures to register and acknowledge or record face-value documents and stamps are explained with examples. 

    ASSESSMENT CRITERION 3 
    Records and reports are generated of any withdrawal, replacement, loss, damage and/or re-issue of face-value documents and stamps to inform follow up actions. 

    ASSESSMENT CRITERION 4 
    Hand over procedures of face-value documents and stamps are explained in accordance with organisational policies and procedure. 
    ASSESSMENT CRITERION RANGE 
  • Hand over procedures include but are not limited to: completion of appropriate register, submit keys, office stamps, money, sign-off/on.
  • Hand over contexts includes but is not limited to: shift changes and permanent move.
     

  • ASSESSMENT CRITERION 5 
    Spoilt face-value documents and stamps are identified in order to cancel them, ensure accountability and avoid irregularities. 

    SPECIFIC OUTCOME 3 
    Explain monitoring activities to ensure the continuous safe-keeping and handling of face-value documents and stamps. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Reasons why regular checks should be completed taking into account the frequency of signatures in registers are explained with examples. 

    ASSESSMENT CRITERION 2 
    Requirements of inspections and monitoring are explained in order to verify and confirm whether irregularities are present. 

    ASSESSMENT CRITERION 3 
    Monthly return on face-value documents is compiled to ensure that there is reconciliation between issuance and usage within a structured scenario. 
    ASSESSMENT CRITERION RANGE 
    Face-value documents include but are not limited to emergency passports, visa and entry stop lists, receipt books.
     

    ASSESSMENT CRITERION 4 
    Reasons why reports are compiled on any irregularities detected is explained in order to inform corrective and/or disciplinary measures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    The assessment will be governed by the policies and guidelines of the relevant Education and Training Quality Assuror (ETQA) that has jurisdiction over this field of learning.

    The assessor will (at the very least) be accredited and have a relevant qualification and be a subject matter expert in this learning area and at least have 3 years experience in the skills specific area.

    The learner can be assessed against this unit standard to obtain credits or as part of an integrated assessment for a qualification.
  • Internal moderation.
  • External moderation.
  • An assessor, accredited by the relevant ETQA, will assess the learner's competency.
  • Assessment procedures will be supplied by the ETQA in alignment with NSB requirements.
  • All assessment activities must be fair, so that all candidates have equal opportunities. Activities must be free of gender, ethnic or other bias.
  • Assessment and moderation procedures, activities and tools must be transparent, affordable and support development within the field, sub-field and NQF.
  • Questions and answers to determine theoretical knowledge are expected.
  • Assessment of a portfolio of evidence.
  • Direct observation in simulated and/or controlled work conditions. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Safe keeping principles.
  • Face-value documents.
  • Stamps. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identifying and solving problems in which responses display that responsible decisions using critical and creative thinking have been made when:
  • Complying with regulatory framework.
  • Understanding and applying departmental policies, procedures and regulations.
  • Understanding relationships. 

  • UNIT STANDARD CCFO WORKING 
    Working effectively with others as a member of a team, group, organisation, and community during:
  • Support and assistance processes.
  • Liaison with stakeholders, roleplayers and counterparts.
  • The establishment of internal relationships. 

  • UNIT STANDARD CCFO ORGANISING 
    Organising and managing oneself and one's activities responsibly and effectively when:
  • Following processes, procedures and protocols. 

  • UNIT STANDARD CCFO COLLECTING 
    Collecting, analysing, organising and critically evaluating information to better understand and explain:
  • When using, relating and correlating information on profiling and what exists on the system.
  • Interviewing. 

  • UNIT STANDARD CCFO COMMUNICATING 
    Communicating effectively using visual, mathematical and/or language skills in the modes of oral and/or written persuasion when:
  • Complying with the regulatory framework.
  • Applying the policies and procedures.
  • Providing critical analysis of trends. 

  • UNIT STANDARD CCFO SCIENCE 
    Using science and technology effectively and critically, showing responsibility towards the environment and health of others when:
  • Sourcing information on the legislation and policies and procedures.
  • Using detection equipment.
  • Using the Movement Control System (MCS). 

  • UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrating an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation when:
  • Understanding resource management during immigration operations.
  • When assisting stakeholders and roleplayers. 

  • UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    Definitions:
  • Sojourn: remain inside the country.
  • Ports of entry: means a place designated as such by the Minister of Home Affairs where all persons have to report before they may enter, sojourn or remain within, or depart from the Republic of South Africa.
  • Minister: means Minister of Home Affairs.
  • Department: means the Department of Home Affairs. 

  • QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  66869   National Certificate: Home Affairs Services  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 
    Core  50419   National Certificate: Port Control and Admissions  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Registered" 
    2009-06-29  Was PSETA until Last Date for Achievement 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.