SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Explain the administration of a port control office 
SAQA US ID UNIT STANDARD TITLE
123486  Explain the administration of a port control office 
ORIGINATOR
SGB Visible Policing 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 08 - Law, Military Science and Security Safety in Society 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard will enable officials within the port control and admissions environment to improve professionalism and enhance the quality of service delivery. A learner acquiring this unit standard will be able to control and administer admission of people to, sojourn in and departure from the Republic of South Africa.

A person credited with this unit standard is able to:
  • Explain the hand over and taking over procedures of a shift.
  • Analyse the purpose of registers and reports.
  • Assess the importance of and processes related to fine payments.
  • Explain administrative remedies in immigration law enforcement.

    The achievement of this unit standard will contribute to the full development of any learner within the immigration environment and more specifically within the port control and admissions discipline by providing recognition, further mobility and portability within the field. The skills, knowledge and understanding demonstrated within this unit standard are essential for social, economic and cultural transformation and upliftment within the safety in society environment. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
  • Communication skills at NQF level 4.
  • Mathematical Literacy at NQF level 4.
  • Computer literacy at NQF level 3. 

  • UNIT STANDARD RANGE 
    The range covers the role and purpose of port control and admissions within in the context of the immigration legal framework in the South African society. The range includes practice and culture of safety in society particularly within immigration, the relevant regulatory framework, the main activities of port control and admissions, and stakeholders nationally and internationally.

    The level assigned to this unit standard is appropriate, as learners need to be able to exercise judgement in terms of port control and admission. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain the hand over and taking over procedures of a shift. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Reasons why registers are checked for accuracy and signed off according to organizational procedures are explained with examples. 

    ASSESSMENT CRITERION 2 
    Reasons why unassigned documents must be noted and the relative stakeholder informed accordingly are explained with examples. 

    ASSESSMENT CRITERION 3 
    Methods to provide outstanding complaints, messages and immigration information to relieving members are analysed in terms of their advantages and disadvantages. 

    ASSESSMENT CRITERION 4 
    Processes to capture information in record keeping systems are explained in terms of organizational procedures. 

    ASSESSMENT CRITERION 5 
    The importance of briefing incoming shift supervisors about managerial, financial and logistical issues is explained in terms of its positive consequences. 

    ASSESSMENT CRITERION 6 
    Reasons why handing over documentation is signed is explained in order to establish the responsibility transfer. 
    ASSESSMENT CRITERION RANGE 
    Handing over documentation also includes handing over certificates.
     

    SPECIFIC OUTCOME 2 
    Analyse the purpose of registers and reports. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Reasons why documents in the record keeping system must be kept are explained with examples. 

    ASSESSMENT CRITERION 2 
    Types of registers are analysed according to their various uses. 

    ASSESSMENT CRITERION 3 
    Report forms are analysed according to their various uses. 

    ASSESSMENT CRITERION 4 
    Cross-references are between documentation is assessed in order to establish patterns and inform decision making. 

    ASSESSMENT CRITERION 5 
    Consequences of having incomplete and inaccurate of registers and forms are analysed in terms of its influence on the administration of a port of entry. 

    SPECIFIC OUTCOME 3 
    Assess the importance of processes related to fine payments. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Fine payment forms and receipts are assessed according to when and how they should be used. 

    ASSESSMENT CRITERION 2 
    The safekeeping of money is explained with examples. 

    ASSESSMENT CRITERION 3 
    Fine payment procedures are assessed in order to establish any possible loop holes. 

    ASSESSMENT CRITERION 4 
    Fines are evaluated against types of offences in order to determine their monetary value. 

    ASSESSMENT CRITERION 5 
    Reasons why money received should be banked timeously are explained with examples. 

    SPECIFIC OUTCOME 4 
    Explain administrative remedies in immigration law enforcement. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The purpose of case file information is assessed to establish best practices with regards to recording, storing and forwarding thereof. 

    ASSESSMENT CRITERION 2 
    The methods in which forms are served to illegal people and conveyors is explained according to organizational procedures. 

    ASSESSMENT CRITERION 3 
    Ways of administering fines are explained with reference to the forms to be used. 

    ASSESSMENT CRITERION 4 
    The importance of issuing receipts as verification of payment is explained with examples. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    The assessment will be governed by the policies and guidelines of the relevant Education and Training Quality Assuror (ETQA) that has jurisdiction over this field of learning.

    The assessor will (at the very least) be accredited and have a relevant qualification and be a subject matter expert in this learning area and at least have 3 years experience in the skills specific area.

    The learner can be assessed against this unit standard to obtain credits or as part of an integrated assessment for a qualification.
  • Internal moderation.
  • External moderation.
  • An assessor, accredited by the relevant ETQA, will assess the learner's competency.
  • Assessment procedures will be supplied by the ETQA in alignment with NSB requirements.
  • All assessment activities must be fair, so that all candidates have equal opportunities. Activities must be free of gender, ethnic or other bias.
  • Assessment and moderation procedures, activities and tools must be transparent, affordable and support development within the field, sub-field and NQF.
  • Questions and answers to determine theoretical knowledge are expected.
  • Assessment of a portfolio of evidence.
  • Direct observation in simulated and/or controlled work conditions. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Names, functions and locations of:

    > Functional structures within immigration.
    > Other governmental and non-governmental organisation structures.
    > Immigration structures and constituencies, roleplayers, counter-parts, stakeholders.
    > Constituencies, roleplayers, counter-parts, stakeholders and their relation to immigration.
  • Purpose of processes and procedures of:

    > Immigration and civic services procedures.
    > Explain the uses of communication channels.
    > The legislation.
    > Immigration operations.
    > Immigration operations in fulfilling mandates whilst providing a service to stakeholders.
  • Attributes, properties, characteristics related to:

    > Formats of written reports and content.
    > National security law enforcement concepts.
    > Stakeholders and their rights.
  • Cause and effect, implications of:

    > Causality of events.
    > The processes in providing operational planning.
    > Restrictions and limitations.
  • Categories of things, processes, concepts:

    > List all possible role-players involved in immigration operations.
    > Name different types of feedback reports.
    > Principles of logistical support.
    > The need for a regulatory framework.
    > Reliability.
    > Timeousness.
  • Procedures and techniques:

    > Explain the administration procedures in terms of standard operating procedures.
    > Describe in terms of standard operating procedures, how to follow immigration processes.
    > Operational procedures, methods and techniques.
    > Procedures of law enforcement practices.
    > Liaison protocol.
  • Regulations, legislation, agreements, policies:

    > Immigration Act as amended.
    > Current sections of Customs and Excise Act.
    > Current sections of Diplomatic Immunities and Privileges Act.
    > Current sections of Health Act and international health regulations.
    > Human Tissue Act.
    > Current sections of Territorial Waters Act.
    > Refugee Act.
    > Public Finance Management Act.
    > Criminal Procedures Act.
    > Current sections of Firearm Control Act.
    > Constitution of South Africa and Bill of Rights.
    > Departmental policies, directives and doctrine.
    > Current applicable White Papers.
    > Current applicable international agreements.
    > Identification Act.
    > South African Citizenship Act of 1988.
    > Passport and Travel Documents Act.
    > Marriage Act of 1967.
    > Promotion of Administrative Justice Act.
    > Promotion of Access to Information Act of 2000.
    > Birth and Death registration Act.
    > Public Service Act.
    > Child Justice Bill and Regulations.
    > Home Affairs Departmental procedures.
    > Immigration code.
    > Immigration directives.
    > Home Affairs Department circulars.
    > UN Convention on Rights of the Child.
    > United Nations Declaration on Human Rights.
    > United Nations Refugee Convention.
    > Organisation of African Unity Convention of Refugees.
    > African Charter on Human Rights.
  • Theory - rules, laws, principles:

    > Immigration terminology and concepts.
    > Unique characteristics of resource management.
    > Political, regulatory and budgetary systems.
  • Relationships, systems:

    > Between the constitution, legislation and law enforcement support.
    > The inter-relationship between stakeholders and the community and travellers.
    > Between political aspects/influences impacting on relationships with stakeholders.
    > Between departments.
    > Between national and international roleplayers. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identifying and solving problems in which responses display that responsible decisions using critical and creative thinking have been made when:
  • Complying with regulatory framework.
  • Understanding and applying departmental policies, procedures and regulations.
  • Understanding relationships. 

  • UNIT STANDARD CCFO WORKING 
    Working effectively with others as a member of a team, group, organisation, and community during:
  • Support and assistance processes.
  • Liaison with stakeholders, roleplayers and counterparts.
  • The establishment of internal relationships. 

  • UNIT STANDARD CCFO ORGANISING 
    Organising and managing oneself and one's activities responsibly and effectively when:
  • Following processes, procedures and protocols. 

  • UNIT STANDARD CCFO COLLECTING 
    Collecting, analysing, organising and critically evaluating information to better understand and explain:
  • When using, relating and correlating information on profiling and what exists on the system.
  • Interviewing. 

  • UNIT STANDARD CCFO COMMUNICATING 
    Communicating effectively using visual, mathematical and/or language skills in the modes of oral and/or written persuasion when:
  • Complying with the regulatory framework.
  • Applying the policies and procedures.
  • Providing critical analysis of trends. 

  • UNIT STANDARD CCFO SCIENCE 
    Using science and technology effectively and critically, showing responsibility towards the environment and health of others when:
  • Sourcing information on the legislation and policies and procedures.
  • Using detection equipment.
  • Using the Movement Control System (MCS). 

  • UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrating an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation when:
  • Understanding resource management during immigration operations.
  • When assisting stakeholders and roleplayers. 

  • UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    Definitions:
  • Sojourn: Remain inside the country.
  • Ports of entry: Means a place designated as such by the Minister of Home Affairs where all persons have to report before they may enter, sojourn or remain within, or depart from the Republic of South Africa.
  • Minister: means Minister of Home Affairs.
  • Department: Means the Department of Home Affairs. 

  • QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  50419   National Certificate: Port Control and Admissions  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Registered" 
    2009-06-29  Was PSETA until Last Date for Achievement 
    Elective  66869   National Certificate: Home Affairs Services  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.