SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Develop and utilise municipal administrative procedures and principles to manage records within a municipal information system 
SAQA US ID UNIT STANDARD TITLE
123455  Develop and utilise municipal administrative procedures and principles to manage records within a municipal information system 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Public Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 4  NQF Level 04  10 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners credited with this unit standard are able to generate and conduct administration functions to ensure that records are well kept and maintained. This standard will also add value to public officials who are seeking to develop a career pathway towards an accomplished public finance management and administration specialist.

The qualifying learner is capable of:
  • Explaining records management in the context of municipal management information system.
  • Designing a records retention programme for a municipality.
  • Recommending records protection and disaster recovery procedures.
  • Applying filing systems in electronic records management. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that the learner is competent in:
  • Communication at NQF Level 3, or equivalent.
  • Mathematical Literacy at NQF Level 3, or equivalent.
  • Computer Literacy at NFF Level 3, or equivalent. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain records management in the context of municipal management information system. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Records management is described and explained in the context of information systems for municipalities. 

    ASSESSMENT CRITERION 2 
    The components of a formally established records management programme are listed and described to justify good records management practices. 

    ASSESSMENT CRITERION 3 
    Differences among the major methods used in management records in a municipality are identified to improve municipal management information system. 

    ASSESSMENT CRITERION 4 
    The concept and importance of knowledge management is described with examples related to records management. 

    SPECIFIC OUTCOME 2 
    Describe a records retention programme for a municipality. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Operational and legal benefits of established records retention programme are explained to support sound management information system. 

    ASSESSMENT CRITERION 2 
    Steps involved in planning and development of a records retention programme are described to develop a sound information system. 

    ASSESSMENT CRITERION 3 
    The legal issues of records management retention programme are deccribed with reference to access to information legislation. 

    ASSESSMENT CRITERION 4 
    Principles and practices of records retention decision making are described to demonstrated an understanding generally recognised practices associated with municipal record keeping. 

    SPECIFIC OUTCOME 3 
    Recommend records protection and disaster recovery procedures. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The need for important records and disaster recovery plan is explained with examples. 

    ASSESSMENT CRITERION 2 
    Procedures used by municipality identify vital or important records are described with reference information safety and reliability. 

    ASSESSMENT CRITERION 3 
    Concepts and techniques of protecting vital records in a municipality are explained with examples which support improved information management processes. 

    ASSESSMENT CRITERION 4 
    Guidelines for developing vital records operating procedures are identified and used according to standard operating procedures to support recover of data following a risk incident. 

    SPECIFIC OUTCOME 4 
    Apply filing systems in electronic records management. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Objectives of a municipal filing system are identified with reference to decision needs. 

    ASSESSMENT CRITERION 2 
    The difference between direct and indirect file access systems are enumerated and explained in the context of an acceptable coding system. 

    ASSESSMENT CRITERION 3 
    The arrangements, purposes and features of different classification systems are enumerated and compared against requirements to understand filing systems used by municipalities. 
    ASSESSMENT CRITERION RANGE 
    Different classification systems includes but are not limited to criteria for indexing, functions of an index, different classification systems, primary tools for identifying records, maintenance of archives.
     

    ASSESSMENT CRITERION 4 
    Common filing problems are identified and identified to proceed solutions for safeguarding confidential reports. 

    ASSESSMENT CRITERION 5 
    Records management software relevant to municipal environment is described and evaluated for adequacy against requirements. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Any individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The learner must demonstrate an understanding of:
  • Communications procedures that apply in the municipal sector.
  • Advanced interpersonal skills and conflict management.
  • Community needs assessment tools.
  • Writing skills.
  • Oral communication skills.
  • Conflict management.
  • Understanding different personality styles in the communications process. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems using critical and creative thinking processes to design a record retention programme. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organisation or community to ensure that all records management factors are catered for to ensure its smooth functioning. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively in order to proactively design and maintain records keeping systems. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information in order to determine records retention programme requirements. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language in the modes of oral and/or written persuasion to explain records management in the context of municipal management information systems. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically, showing responsibility to the environment and health of others in applying filing systems and record retention programmes in electronic format. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of interrelated systems by recognising that problem-solving contexts relating to records management not exist in isolation. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Participating as responsible citizens in the life of local, national and global communities by analysing the needs of stakeholders and integrating the fundamental principles of records management and information systems for into service delivery processes. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  50372   Further Education and Training Certificate: Municipal Finance and Administration  Level 4  NQF Level 04  Reregistered  2023-06-30  LG SETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. ABA Sebenzi 
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    3. Absolute central college of sa and projects 
    4. Africa Corporate Training Institute and HR Consulting 
    5. Africa Institute For Public Administration 
    6. Afriwealth Consulting 
    7. AfroXpert Performance Developement cc 
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    9. Amabamba Recruitment 
    10. ARMS - Audit & Risk Management Solutions 
    11. Asiphokuhle Training and Research Institute 
    12. AVAX SA 481 CC. T/A Mandisa Development Services 
    13. AVC Corporate Advisory Services (PTY) LTD. 
    14. Bafedile M (PTY) LTD 
    15. Bakonetlou Development and Strategy Consultancy (Pty) Ltd 
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    17. Basement Business Consultants Pty Ltd 
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    34. Cradle Stars Trading Enterprise 
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    37. CTC College(PTY) LTD. 
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    39. DialNx Consultants 
    40. Ditirelo Skills Development Services 
    41. Elective Training Institute Enterprise CC 
    42. Elvis Koena Consulting (Pty) Ltd 
    43. Eskilz College (Pty) Ltd 
    44. Ethembeni Multi Service Enterprise (Pty) Ltd 
    45. Execuprime Business College (Pty) Ltd 
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    54. HDPSA 
    55. His Mercy Learning Academy 
    56. Hlaniki Investment Holdings 
    57. Hlombe and Associates 
    58. Institute of Health and Social Care Studies 
    59. IQ Skills Academy (PTY) LTD. 
    60. Isago Communications and Consulting 
    61. Iziko Capacity Building CC. 
    62. JEPHMAG TRADING PTY LTD 
    63. Jobafrik Consulting 
    64. Josmap Training Institute 
    65. Kairos Training College 
    66. Kalideen Management 
    67. Kamanga Skills Projects 
    68. Karabo Ya Karabo 
    69. Kernel Management and Consulting (PTY) LTD. 
    70. Kgolo Institute 
    71. Kgotla Trading Enterprise 
    72. Khosithi Training 
    73. Kia Chuma 
    74. Kodi Traiding Enterprise 
    75. KOKANO PROJECTS PTY LTD 
    76. Konwaba Training Solutions 
    77. Kusasalihle Management and Consultants (Pty) Ltd 
    78. Leap Skills Developmemt Institute (Pty) Ltd 
    79. Lekopani Training Institute 
    80. Letlhokoa Management Services CC 
    81. Lewerb Holdings (PTY) Ltd 
    82. Lloyds and Macmillan PTY Ltd 
    83. Lorpen Investments 
    84. Luminous Coaching and Wellness 
    85. Luruli Consulting and Projects 
    86. Luviline Business Solutions 
    87. M.I.C. Training and Development 
    88. Mafamawethu Consultants 
    89. Magase and Shakong Projects 
    90. Mahloko Training, Auditing Services and other Projects 
    91. Maile Consulting 
    92. Makavila Suppliers CC. 
    93. Makgoka Development Facilitation (PTY) Ltd. 
    94. Malanga Management Services 
    95. Mamuhle Academy 
    96. Management College of Southern Africa (MANCOSA) 
    97. Mangalani Business Enterprises 
    98. Masemase Consultancy CC. 
    99. MashMP Holdings 
    100. Mashphe Logistics Services 
    101. Mathye and Ditlou Dynasty Corporate 
    102. Matsila Holdings 
    103. Mgwezane Training and Events Management CC. 
    104. Miczo's Enterprise 
    105. Milani Nande 
    106. Mimoisa Business Solutions CC 
    107. Misol Projects cc 
    108. MJ Mafunisa Consulting (PTY) LTD 
    109. Mmanape Management Solutions 
    110. MML Consulting CC. 
    111. Mod-Mosh Projects and Consulting (PTY) LTD 
    112. Mortarboard Training Solutions 
    113. Mosako Wa Kitso 
    114. Mtihakaza Training Institute 
    115. MTK Corporate Solutions 
    116. Multiple Productive Management Solutions 
    117. NBMP Trading Enterprise 
    118. NEBSA MANAGEMENT SERVICES CC 
    119. Nemalale Eagles Consultancy CC 
    120. NJ & L Trading Enterprise CC. 
    121. Nkqubela Community Developers 
    122. NOMAKU TRADERS CC 
    123. NS Global Academy 
    124. Ntsangalala Business Enterprise 
    125. Nyankwavi Investment CC. 
    126. Omithombo Management Academy 
    127. Outeniqua Leadership Institute 
    128. PanAfrican Supply Chain Academy 
    129. Phambili KZN Construction and Development 
    130. Pioneer Business Consulting 
    131. PMA Holdings (PTY ) LTD. 
    132. Power Rush Trading 170 CC. 
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    134. Pro Jentibus Sports Development NPC 
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    138. Reflections Development Institute 
    139. Regent Business School (Pty) Ltd t/a Regent Business School 
    140. Reminiscent Business Consulting PTY (Ltd) 
    141. RSTG 
    142. Sanchaa Connection 
    143. Sasalethu Consulting and Associates 
    144. Scarlifon PTY LTD 
    145. SEVEN ARROWS PROTECTION ALLIANCE CC 
    146. Sinokuhle Konke Trading Enterprise 
    147. Sisodwa Investment Enterprise 
    148. Sisonke Training and Consulting 
    149. SJM Squared Construction 
    150. South African ABET Development Agency SAADA 
    151. STARPLEX 408 CC 
    152. Straightmap (PTY) Ltd 
    153. Summat Training Institute 
    154. SWARANANG MANAGEMENT CONSULTING CC 
    155. Tadi Training & Development Institute 
    156. Talent Sculpture 
    157. Thuto Lere Community Empowerment Programme 
    158. Thuto-Boswa Education and Training Solution 
    159. Tlaletso Consultants 
    160. Tloumogale Business Development & Consulting 
    161. Township Fire and Rescure (Pty) Ltd 
    162. Transafric Consulting Pty Ltd 
    163. Triads Management Services 
    164. Tsebong Training Centre 
    165. Tshisimani Holdings (PTY) Ltd. 
    166. Twin Peak Technologies 
    167. Tytons (Pty) LTD 
    168. Ukhamba Quality Skills 
    169. Umfolozi FET College 
    170. Umqondo Consultancy 
    171. Umsenge SDCS 
    172. University of Venda 
    173. Vicmat Consultants 
    174. Visionary Academy 
    175. Vista Chem Consulting 
    176. Vuselela FET College - Klerksdorp Campus 
    177. Wantshela Consulting 
    178. Ya Hina Management Consulting and projects 
    179. Zambezi Accounting (Pty) Ltd 
    180. ZMG CONSULTING 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.