SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Prepare budgets for a specific sector 
SAQA US ID UNIT STANDARD TITLE
120302  Prepare budgets for a specific sector 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Public Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 6  Level TBA: Pre-2009 was L6  15 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The Unit Standard is intended for practitioners in a range of government departments and public sector institutions at national and provincial level. Practitioners will include decision makers and advisors as well as senior managers and operational managers required to implement budgeting and financial management systems. Local government practitioners would also benefit from this Unit Standard.

The qualifying learner is capable of:
  • Applying knowledge and understanding of the South African legislative framework for budgeting processes.
  • Evaluating budgeting processes and procedures.
  • Managing budgetary processes and data to ensure that they comply with timeframes, integrated planning and legislative requirements.
  • Recommending and advising on the roles and responsibilities of role players in the budgetary process.
  • Prepare and compile the budget in line with policy initiatives and prescribed amounts. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that Learners are competent in:
  • Communication at Level 5.

    It is recommended that learners are competent in:
  • Accountancy at Level 4.
  • Economics at Level 4. 

  • UNIT STANDARD RANGE 
  • Principles of Public Expenditure Management include:
    > Allocative Efficiency, Fiscal Discipline, Operational Efficiency.
  • The components of the budgeting system include the processes of:
    > Planning, Budgeting, Implementation, Monitoring and Evaluation.
  • The Key Stages in the budgeting process include:
    > Policy Prioritisation, Applying Fiscal Discipline, Financial Planning, Drawing up the budget document, Implementing the budget, Financial Management.
  • The Relevant Legislation includes:
    > The 1996 Constitution (Act 108 of 1996), The Public Finance Management Act (Act 1 of 1999) Public Service regulations 2001.
  • Budget Formats include:
    > Line Items budgets, Programme Budget formats, Performance related budget formats.
  • Other Budgeting Terms include:
    > Strategic outcomes, Outputs, Activities, Inputs, Measurable Performance Objectives.
  • Approaches to Budgeting include:
    > Incremental Budgeting, Zero based budgeting, Programme Budgeting and Performance Budgeting. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Interpret budgets within a specific sector. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Budgetary concepts are explained with examples. 
    ASSESSMENT CRITERION RANGE 
    Budgetary concepts include: base budget, standing appropriations, capital budget, outputs, inputs, revenue funds, adjustment estimates, etc.
     

    ASSESSMENT CRITERION 2 
    The role of a budget in a specific sector is explained with examples. 
    ASSESSMENT CRITERION RANGE 
    Role and different uses will include:
  • Political oversight.
  • Management tool.
  • Instrument of accountability.
  • Public participation.
  • Service delivery requirements.
  • Signalling policy priorities of government.
     

  • ASSESSMENT CRITERION 3 
    The principles of budgeting are explained in terms of their application. 
    ASSESSMENT CRITERION RANGE 
    Principles of budgeting includes fiscal discipline, allocative efficiency and operational efficiency.
     

    ASSESSMENT CRITERION 4 
    The components of a budget within a specific sector are explained as required by legislation. 
    ASSESSMENT CRITERION RANGE 
    Components include but are not limited to:
  • Receipts.
  • Payments.
  • Borrowing.
     

  • SPECIFIC OUTCOME 2 
    Evaluate budget formats and approaches to budgeting. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    A range of budget formats are differentiated in terms of their application in specific sectors. 

    ASSESSMENT CRITERION 2 
    Budgets formats are evaluated in terms of their advantages and disadvantages. 

    ASSESSMENT CRITERION 3 
    Different approaches to preparing budgets are differentiated in terms of their functions and roles. 

    ASSESSMENT CRITERION 4 
    Advantages and disadvantages of each of the approaches are explained with examples. 

    SPECIFIC OUTCOME 3 
    Manage data for preparing a budget. 
    OUTCOME RANGE 
  • A budget will include an institutional budget, programme budget or project budget.
  • A budget will include annual revenue and expenditure estimates. 

  • ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Data is accessed according to budgetary requirements and plan of action. 

    ASSESSMENT CRITERION 2 
    Information is compiled for a budget utilising policy, strategic and operational plans. 
    ASSESSMENT CRITERION RANGE 
    Information includes objectives, activities, inputs, resources, measures and targets.
     

    ASSESSMENT CRITERION 3 
    Data required for budget preparation is analysed in terms of suitability, accuracy, verification and comparability of data sources. 
    ASSESSMENT CRITERION RANGE 
  • Includes cost information, in line with budget allocations and information from previous year's budget.
  • Analysis includes calculating averages, percentage changes, and trends.
     

  • ASSESSMENT CRITERION 4 
    Circulars and memoranda are interpreted and analysed in terms of budgetary implications and requirements. 

    ASSESSMENT CRITERION 5 
    Classification of budget data is conducted using relevant tools. 
    ASSESSMENT CRITERION RANGE 
    This includes the use of a decision tree in distinguishing between current and capital payments.
     

    SPECIFIC OUTCOME 4 
    Estimate budget using prescribed formats. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    An annual budget is estimated utilising appropriate approaches. 

    ASSESSMENT CRITERION 2 
    An annual budget is presented in line with prescribed formats. 

    ASSESSMENT CRITERION 3 
    Estimates of cash are calculated for each month of the financial year. 

    ASSESSMENT CRITERION 4 
    Reconciliation's are conducted between annual budget estimates and cash flow estimates. 

    SPECIFIC OUTCOME 5 
    Prepare motivation for budgetary requests. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Recipients of budgetary requests are identified and explained in terms of their role and motivation. 

    ASSESSMENT CRITERION 2 
    Budgetary request motivations are prepared in line with guidelines and directed to appropriate stakeholders. 

    ASSESSMENT CRITERION 3 
    Motivations are presented to appropriate individuals. 
    ASSESSMENT CRITERION RANGE 
    Presentation involve using various tools such as MS PowerPoint and flipcharts.
     

    SPECIFIC OUTCOME 6 
    Prepare budget based on approved amounts. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Notification of budgetary request is prepared and communicated to role-players. 
    ASSESSMENT CRITERION RANGE 
    Includes preparing internal letters and memoranda informing colleagues about approved amounts.
     

    ASSESSMENT CRITERION 2 
    Actions and steps are conducted to finalise budget allocation. 
    ASSESSMENT CRITERION RANGE 
    Actions in this case might include, but are not limited to:
  • Revision of annual performance plans.
  • Cutting budgets for certain inputs.
     

  • ASSESSMENT CRITERION 3 
    A budget is prepared and finalised in accordance with organisation practice and principles. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this Unit Standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a Learner against this Unit Standard must be registered as an assessor with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this Unit Standard or assessing this Unit Standard must be accredited as a provider with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • The sequence of events required by legislation during the budget process.
  • The status of the budget and treasury office.
  • The reporting requirements of the government legislative framework. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems using critical and creative thinking processes, e.g. by trying to find creative solutions to improve the efficiency and effectiveness of all role-players in the budgeting and reporting cycle. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organization or community, e.g. through communicating with by fostering team commitment amongst all role-players in the budgeting and reporting cycle. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively, e.g. through the demonstration of a high quality of output of one's own responsibilities in terms of budgeting and reporting. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information, e.g. through assuring that all relevant information is included in the relevant budget and reporting documents. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language skills in the modes of oral and/or written persuasion, e.g. through assuring that all information is communicated to the appropriate role-players and team members. 

    UNIT STANDARD CCFO SCIENCE 
    Use Science and technology effectively and critically, showing responsibility to the environment and health of others, e.g. use appropriate computer software for data capturing and document storage purposes. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of interrelated systems by recognising that problem-solving contexts do not exist in isolation, e.g. in keeping in mind that an budget cycle effects the lives of individuals, the community and the country as a whole. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Participating as responsible citizens in the life of local, national and global communities, for example acting as custodian of ethical behaviour and maintaining a high level of commitment to assuring that all legislation is complied with in the budget and reporting cycle. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  80066   National Certificate: Strategic Road Traffic Operations  Level 6  NQF Level 06  Reregistered  2023-06-30  SAS SETA 
    Fundamental  67460   National Diploma: Public Administration  Level 6  NQF Level 06  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  50060   National Certificate: Public Administration  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.