SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Compile and administer a case docket for investigation purposes 
SAQA US ID UNIT STANDARD TITLE
11983  Compile and administer a case docket for investigation purposes 
ORIGINATOR
SGB Visible Policing 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 08 - Law, Military Science and Security Safety in Society 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners credited with this unit standard are capable of administer a case docket for investigation to ensure a completed docket.
  • Write a statement
  • Fill out a case docket
  • Register a case on the computer system or case register
  • Transfer and allocate dockets 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Communication skills
    Numeracy skills 

    UNIT STANDARD RANGE 
    This unit standard applies to persons in the safety in society environment concerning the administration and compilation of a case docket with a level that allows then to take decisions independently.

    Prescribed format - 3m forms, pre-amble, body, conclusion, signature, certificate. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Write a statement. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The statement is completed according to the prescribed format. 

    ASSESSMENT CRITERION 2 
    2. Language content is clear and understandable according to organizational procedures. 

    ASSESSMENT CRITERION 3 
    3. The statement contains all elements of the crime that is being reported including dates, time and places of occurrence according to organizational procedures. 

    SPECIFIC OUTCOME 2 
    Fill out a docket. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The outer and inner cover of the docket is fully completed with all relevant information according to organizational procedures. 

    ASSESSMENT CRITERION 2 
    2. The documents are filed in the correct sections and sequence according to the Investigation diary. 

    ASSESSMENT CRITERION 3 
    3. The docket conforms to organisational orders to ensure successful investigation according to organizational procedures. 

    SPECIFIC OUTCOME 3 
    Register a case on the computer system or case register. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The docket has a reference number for individual identification according to organizational procedures. 

    ASSESSMENT CRITERION 2 
    2. All applicable fields on the computer system have been completed according to the fields of the system. 

    ASSESSMENT CRITERION 3 
    3. All other linked functions to the docket have been completed to ensure the completeness of the process according to organizational procedures. 

    ASSESSMENT CRITERION 4 
    4. Computer security is maintained concerning own password and access code according to organizational procedures. 

    ASSESSMENT CRITERION 5 
    5. The case is transferred to the case register if the computer of line according to organizational procedures. 

    SPECIFIC OUTCOME 4 
    Transfer and allocate dockets. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The docket is transferred by hand, allocated or posted and successfully received by the next station according to organizational procedures. 

    ASSESSMENT CRITERION 2 
    2. The docket is allocated to the relevant role-player on the computer system according to organizational procedures. 

    ASSESSMENT CRITERION 3 
    3. The complainant is informed of the envisaged transfer of the docket according to organizational procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    1. Candidates are assessed against these assessment criteria. An assessor observes currently employed candidates carrying out their normal work duties. They may also be asked to carry out simulated tasks and to answer written and/or oral questions. Candidates studying towards a Unit Standard, and who are not currently employed, will also be assessed using variety of assessment tools.
    2. Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
    3. Any institution offering learning that will enable achievement of this unit standard must be accredited as a provider through the relevant ETQA by SAQA.
    4. Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures.

    The standard describes competent performance when opening a docket to ensure a completed docket, and lay down the criteria by which competence should be judged, as well as the range of circumstances in which competence should be demonstrated.

    Integrated assessment methods and tools will allow the candidate to demonstrate that she/he has acquired knowledge of and can safely and effectively apply competence identified in this unit standard.

    These tools include the following:
    o In-situ (on-the-job) observations
    o Role-play simulations
    o Structured group discussions
    o Written reports (e.g. tests, exams, case studies, projects, registers, logbooks, workbooks)
    o Verbal report backs (presentations)
    o Portfolios of evidence
    o Projects (physical visits to Government Departments)
    o Experiential learning
    o Working in teams
    o Scenario sketching

    These methods must be carefully selected based on the purpose of the assessment (for example, the written method of assessing knowledge or on-job demonstration of practical competence). The assessment must integrate a number of different methods in order to give the assessor reliable and valid proof of competence and evidence of required attitudes.

    Candidates are assessed against these assessment criteria. Currently employed candidates are observed carrying out their normal work duties by an assessor. They may also be asked to carry out simulated tasks and to answer written and/or oral questions. Candidates studying towards a Unit Standard, and who are not currently employed, will also be assessed using variety of assessment tools.

    Training providers offering the qualifications, or part thereof, shall be accredited in terms of the criteria laid down by the relevant SETA/ETQA.

    Qualified Assessors will be appointed by the training institutions offering the qualifications and must be registered and accredited with the relevant SETA/ETQA. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • A comprehensive understanding of the relevant legislation, and procedures and practices.
  • A broad understanding of the organizational procedures regarding transporting prisoners
  • A comprehensive understanding of the need for the safe transporting of prisoners
  • A basic understanding of the ways and methods used to transport prisoners 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems in a critical and creative way in applying the provisions set out in organizational orders regarding the administer of a case docket, making a sound judgement of any given situation. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team in applying the provisions set out in organizational orders regarding administering a case docket under controlled circumstances, making a sound judgement of any given situation. 

    UNIT STANDARD CCFO ORGANISING 
    Organize and manage oneself and one`s personal activities responsibly and effectively. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organize and critically evaluate information relevant in applying the provisions set out in organizational orders regarding administering a case docket, making a sound judgement of any given situation. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Understand and apply a range of office management-related techniques, procedures and experimental approaches required in the different specific programmes leading up to this qualification. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    Requirements of a portfolio

    Valid, reliable and authentic evidence (presented as a portfolio of evidence) from past achievements and experience which serves to supplement the assessment of applied competence.
    The portfolio may include inter alia:
    o Written statements from persons (e.g. current and/or previous employer, colleague, peer, manager, external customers) confirming competence of the learner
    o Relevant certificates or awards
    o Previous assessment records
    o Journals/logbook

    Level
    A learning programme leading to the award of this unit standard should develop learners who demonstrate:
  • A foundational knowledge base as indicated in the embedded knowledge component
  • An understanding of the discipline/field`s fundamental terms, rules, concepts and principles
  • Familiarity with some of the essential procedures, operations and techniques of this field
  • An ability to use a range of procedures to solve routine problems
  • Basic information gathering, analysis and presentation skills
  • An ability to communicate and present information clearly and reliability following prescribed formats and conventions


    Supplementary Information:

    Specified Requirements
    Specified requirements include legal and legislative specific requirements and are contained in one or more of the following documents:
    Criminal Procedure Act
    Constitution Act
    South African Police Service Act

    A glossary of terms about the terminology of
    CONTEXT SPECIFIC
    Specifications, agreements and policies and procedures 

  • QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  50418   National Certificate: Immigration Law Enforcement  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Registered" 
    2009-06-29  Was PSETA until Last Date for Achievement 
    Core  49107   National Certificate: Inspection and Enforcement Services  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 
    Core  20496   National Certificate: Policing  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Registered" 
    2006-02-09  Was SAS SETA until Last Date for Achievement 
    Core  63369   National Diploma: Trade Union Practice  Level 5  NQF Level 05  Reregistered  2023-06-30  ETDP SETA 
    Elective  22491   Further Education and Training Certificate: Specialist Security Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered" 
    2006-11-16  SAS SETA 
    Elective  66869   National Certificate: Home Affairs Services  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. HJN TRAINING CC Pretoria 
    2. INTEGRATED SPECIAL FORCES AND OPERATIONS 
    3. ITO FOCUS PHOLE 
    4. SOUTH AFRICAN POLICE SERVICE BASIC TRAINING PROVISION 
    5. South African Reserve Bank 
    6. UBUNTU 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.