SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Plan and schedule vehicle allocation and use in the public services sector 
SAQA US ID UNIT STANDARD TITLE
119229  Plan and schedule vehicle allocation and use in the public services sector 
ORIGINATOR
SGB Transport and Logistics Operations 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Transport, Operations and Logistics 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  12 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The person credited with this unit standard is able to facilitate effective vehicle allocation and use in the public services sector of South Africa. This unit standard furthermore intends to empower individuals involved in these and related disciplines, to implement fundamental knowledge in their day-to-day activities and decision-making processes in the workplace.

The qualifying learner is capable of:
  • Complying with organisational standard operating procedures
  • Access and interpret information on the request for vehicle allocation
  • Plan and schedule vehicle utilisation
  • Issue vehicles as per approved requests
  • Receive vehicles upon return to the pool
  • Institute vehicle maintenance procedures 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners accessing this unit standard are competent in:
  • Mathematical Literacy at NQF Level 3 or its equivalent
  • Language Literacy at NQF level 3 or its equivalent 

  • UNIT STANDARD RANGE 
    The specific outcomes should be achieved and assessed in the following circumstances:
  • In the South African Public Services Sector where transport is a support/secondary activity in rendering public service (usually on behalf of government) to the communities of South Africa. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Comply with organisational standard operating procedures. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The organisations standard operating procedures with regard to vehicle allocation are explained in written format. 

    ASSESSMENT CRITERION 2 
    The organisations standard operating procedures are analysed and a report is written with regard to the efficiency and effectiveness of the procedures. 

    ASSESSMENT CRITERION 3 
    Compliance with the organisations standard operating procedures is proven by providing relevant evidence of vehicle allocation activities instituted. 

    SPECIFIC OUTCOME 2 
    Access and interpret information on the request for vehicle allocation. 
    OUTCOME RANGE 
    Vehicle allocation refers to providing a vehicle from the pool on a trip-to-trip basis, allocating the vehicle permanently or for a lengthy period of time to a position/department, providing the assistance with the provisioning of a subsidy vehicle to an individual. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The composition and size of present vehicle fleet is determined by providing fleet stock levels in written format. 

    ASSESSMENT CRITERION 2 
    The composition of the fleet is explained by providing examples. 

    ASSESSMENT CRITERION 3 
    The availability of the requested type of vehicle is determined taking organisational requirements, Policies and standard operating procedures into consideration. 

    ASSESSMENT CRITERION 4 
    The customer is informed of the decision regarding the vehicle request by following organisational communication protocols. 

    SPECIFIC OUTCOME 3 
    Plan and schedule vehicle utilisation. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The request for vehicle utilisation is to be analysed by ensuring correct information is provided by the customer so as to determine trip requirements. 

    ASSESSMENT CRITERION 2 
    The type of vehicle for the trip is to be determined by providing examples of types of vehicles suitable for the specific trip. 

    ASSESSMENT CRITERION 3 
    The availability of the type of vehicle is to be determined by checking the stock levels and serviceability of pool vehicles. 
    ASSESSMENT CRITERION RANGE 
    Pool vehicles are vehicles that are available for daily issuing that have not been allocated
     

    ASSESSMENT CRITERION 4 
    Transport economic principles are to be applied by consolidating requests and initiating effective route planning by adhering to organisational operating procedures. 

    ASSESSMENT CRITERION 5 
    The request for vehicle utilisation is to be approved/not be approved by motivating the reasons for approval/denial in written format. 

    ASSESSMENT CRITERION 6 
    The approved requests are to be scheduled according to organisational standard operating procedures. 

    SPECIFIC OUTCOME 4 
    Issue vehicles as per approved requests. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The documentation required for issuing vehicles is completed in written format. 

    ASSESSMENT CRITERION 2 
    The customer is informed of the requirements and procedures for the utilisation of the vehicle orally. 

    ASSESSMENT CRITERION 3 
    The necessary documentation for taking possession of the vehicle is completed in writing by the customer and is filed in accordance to organisational procedures for future reference purposes. 

    SPECIFIC OUTCOME 5 
    Receive vehicles upon return to the pool. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The vehicle is inspected in accordance to organisational requirements. 

    ASSESSMENT CRITERION 2 
    The trip documentation is completed in accordance to organisational procedures. 

    ASSESSMENT CRITERION 3 
    Discrepancies with regard to vehicle serviceability/destinations travelled/kilometres travelled are investigated by comparing original documentation with present documentation. 

    ASSESSMENT CRITERION 4 
    Discrepancies that require action according to organisational policies and procedures are reported in written format to relevant role players. 

    SPECIFIC OUTCOME 6 
    Institute vehicle maintenance procedures. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Vehicle maintenance procedures are explained by providing examples for each scenario. 

    ASSESSMENT CRITERION 2 
    The type of vehicle maintenance required for the vehicle is determined according to organisational procedures. 

    ASSESSMENT CRITERION 3 
    Documentation required to institute vehicle maintenance is completed in writing according to organisational requirements. 

    ASSESSMENT CRITERION 4 
    Pool stock levels are updated by following organisational procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • The organisation's policies and procedures with regard to the allocation of vehicles
  • Organisational policy and procedures in respect of the approval of subsidy vehicles
  • Knowledge of vehicle types and their specific utilisation
  • Knowledge of vehicle maintenance cycles and manufacture's specfications
  • The concepts of effective and efficient route planning and trip scheduling
  • The organisation's policies and procedures for issuing and receiving of vehicles 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve discrepancies with regard to vehicle utilisation. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others when route planning and scheduling vehicle utilisation. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities so as to ensure vehicle fleet optimisation and the satisfaction of customer requirements. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, evaluate, organise and critically evaluate information provided by customers when applying for vehicles and returning vehicles. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all relevant role players concerning the utilisation of vehicles, vehicle maintenance and solving discrepancies identified. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems by considering the impact on the organisation due to poor planning and ineffective control of the vehicle fleet. 

    UNIT STANDARD CCFO CONTRIBUTING 
    In order to contribute to the full personal development of each learner and the social and economic development of society at large, it must be the intention underlying any programme of learning to make an individual aware of the importance of participating as responsible citizens in the life of local, national and global communities. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  49489   Further Education and Training Certificate: Road Transport Management in the Public Sector  Level 4  NQF Level 04  Reregistered  2023-06-30  TETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. EDU - FLEET 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.