SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Administer the hire contract 
SAQA US ID UNIT STANDARD TITLE
115862  Administer the hire contract 
ORIGINATOR
SGB Hiring Services 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Cleaning, Domestic, Hiring, Property and Rescue Services 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The person credited with this unit standard is able to ensure that the hire contract is correctly and accurately filled in and that all clauses are executed. They will also have the knowledge to provide clients with the pricing of all equipment for hire. This unit standard aims to build high quality hire contract implementation to ensure the quality of the administration of the hire contract within the industry

It will also add value by having more competent people who will have both an enhanced theoretical understanding and the practical ability to understand the functions of the hiring sector

The qualifying learner is capable of:
  • Completing hire contract
  • Processing administrative duties on hire documentation
  • Executing hire contract
  • Demonstrating knowledge of pricing structures 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this unit standard will have demonstrated competence in computer literacy, numeracy and language and communication at NQF level 2 or equivalent. 

    UNIT STANDARD RANGE 
  • Hire rates include but are not limited to: daily rates, weekly rates or monthly rates, stand-by/idle, inclement weather, weekend rates and overtime rates.
  • Recording mechanisms include but are not limited to: computer data recording programmes and manual recording processes. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Complete hire contract. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Customer details are extracted from customer to meet operational requirements and hire contract information requirements. 

    ASSESSMENT CRITERION 2 
    Customer details are verified according to standard operational procedures and accuracy requirements. 

    ASSESSMENT CRITERION 3 
    Terms of payment are confirmed according to standard operating procedures and credit control procedures. 

    ASSESSMENT CRITERION 4 
    All hired items and accessories are recorded manually or electronically as per standard operating procedures. 

    ASSESSMENT CRITERION 5 
    All conditions of the hire contract are explained to the customer and verified according to hire contract contexts. 

    ASSESSMENT CRITERION 6 
    Contract acceptance is obtained through signatures and in accordance with operational requirements. 

    SPECIFIC OUTCOME 2 
    Administer hiring documentation. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Credit checks are run on customers through appropriate institutions to ensure credit risks are minimised and according to relevant legislation. 

    ASSESSMENT CRITERION 2 
    Hire transaction documents are maintained using company systems and procedures. 

    ASSESSMENT CRITERION 3 
    Inaccuracies are reflected on hire transaction documents and discrepancies are reported in accordance with administrative procedures. 

    SPECIFIC OUTCOME 3 
    Execute hire contract. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Criteria for executing the hire contract are identified and implemented according to requirements. 

    ASSESSMENT CRITERION 2 
    The terms of the contract are executed and implemented as mutually agreed in line with company standards. 

    ASSESSMENT CRITERION 3 
    Compliance with hire contract is monitored according to hire contract details in required format and timeframe. 

    ASSESSMENT CRITERION 4 
    Non-compliance situations are identified, recorded and reported to management for rectification. 

    SPECIFIC OUTCOME 4 
    Demonstrate knowledge of pricing structures. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Own pricing policies and structures are explained with examples related to company pricing policy. 

    ASSESSMENT CRITERION 2 
    Market related prices are explained with examples and feedback is communicated to management according to standard operating procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Organisational operating procedures for the hiring of items and accessories.
  • Specific items and accessories for hire or sale.
  • Hire contracts and their requirements.
  • Rates and discount structures. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems to rectify non compliance with hire contracts. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others when identifying situations of non-compliance. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one's activities when extracting and verifying customer information. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information when identifying and actioning criteria for the execution of hire contracts. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively when reporting non compliance or remedial action to be taken. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology when recording all equipment and accessories using a computer software programme. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Understand the world as a set of related systems in understanding the requirements of hire contracts and how non-compliance will affect customer relationships. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  48887   National Certificate: Hiring Services and Support  Level 3  NQF Level 03  Reregistered  2023-06-30  SERVICES 
    Elective  65949   Further Education and Training Certificate: Supervision of Construction Processes  Level 4  NQF Level 04  Reregistered  2023-06-30  CETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.