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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Administer instructions to release original securities from custodianship in a banking environment 
SAQA US ID UNIT STANDARD TITLE
114765  Administer instructions to release original securities from custodianship in a banking environment 
ORIGINATOR
SGB Banking and Micro Finance 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
BANKSETA - Banking Sector Education and Training Authority 
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Finance, Economics and Accounting 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard replaces: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
7166  Administer instructions to release original securities from custodianship in a banking environment  Level 3  NQF Level 03  18  Complete 

PURPOSE OF THE UNIT STANDARD 
This unit standard is for people who are responsible for releasing security documents from custodianship in such a manner that the custodian's interest remains secure.

People credited with this unit standard are able to:
  • ascertain the documents to be released
  • acquire the documents to be released
  • release the documents
  • ensure that the released documents or cancellations of interest are received back for safekeeping. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners accessing this Unit Standard are competent in Communications at NQF Level 2. 

    UNIT STANDARD RANGE 
  • The whole unit standard includes both informal and formal securities released on a temporary and/or permanent basis.
  • Instructions may initiate from attorneys, branches, internal departments e.g. legal department, and executors of deceased /insolvent estates and system generated listings.
  • Recording includes registers, system notations and acknowledgment of receipt.
  • Validity depends on mandated signatures, legitimate attorney, verification of client details and authorised consent for release.
  • Mislaid documents include lost policy affidavit signed by Commissioner of Oaths; Indemnity form from transferring secretary (JSE shares); Replacement of documents in terms of the Deeds Registries Act of 47 of 1937.
  • Business criteria include the replacement of original documents with copy of the release instruction, dispatch details and approved list of types of documents released.
  • Release of documents includes information about date of release, destination, contact person, client details, reason and type of security released.
  • Customer's security profile is updated with notations of release details on system and/or registers; cancellation of sessions/bank's interest.
  • Security documents released for any of the following reasons; to effect changes/updates; to maintain the validity of the security; and/or to cancel bank's interest.
  • Notifications about released documents include system-generated listings, account enquiries, diarised dates and follow-up systems. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Ascertain the documents to be released. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    A check is carried out to ensure that the Instruction to release security documents complies with business specifications. 

    ASSESSMENT CRITERION 2 
    The release instruction is recorded as per business specifications. 

    ASSESSMENT CRITERION 3 
    The validity of the instruction is verified according to business specifications. 

    ASSESSMENT CRITERION 4 
    The instruction is interpreted to ensure that a correct identification can be done of the documents to be released. 

    SPECIFIC OUTCOME 2 
    Acquire original documents to be released. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The security record is retrieved from custodianship according to business specifications. 

    ASSESSMENT CRITERION 2 
    Original documents to be released are identified and removed from security record as per instruction. 

    ASSESSMENT CRITERION 3 
    Mislaid/Lost documents are identified and actions are taken to obtain certified copies and/or consent to serve copies in lieu of originals according to business and legal regulations. 

    ASSESSMENT CRITERION 4 
    The withdrawal of documents is noted on the security record according to business specific criteria. 

    SPECIFIC OUTCOME 3 
    Release original documents. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The release of the documents is recorded according to business specifications. 

    ASSESSMENT CRITERION 2 
    Documents are prepared for dispatching as per instruction and business specifications. 

    ASSESSMENT CRITERION 3 
    Acknowledgment of receipt of documents is obtained, recorded and filed according to business specifications. 

    ASSESSMENT CRITERION 4 
    Customer's security profile is updated accordingly as per business specific regulations. 

    SPECIFIC OUTCOME 4 
    Monitor the status of released securities. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Notification of released documents, not received back, is obtained according to business specifications. 

    ASSESSMENT CRITERION 2 
    Status of outstanding documents is investigated and findings are recorded as per notifications and business specifications. 

    ASSESSMENT CRITERION 3 
    Unfinished notifications (relating to incomplete work) are diarised and followed-up according to business specifications. 

    ASSESSMENT CRITERION 4 
    All queries from interested parties are attended to and the necessary action carried out in accordance with business specifications. 

    ASSESSMENT CRITERION 5 
    Outstanding documents and/or confirmation of cancellation are received, recorded and logged in as per business specifications. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    1. Anyone assessing a learner against this Unit Standard must be registered as an assessor with the relevant ETQA, or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
    2. Any institution offering learning that will enable achievement of this Unit Standard or assessing this Unit Standard must be accredited as a provider with the relevant ETQA, or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
    3. Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures.

    Therefore anyone wishing to be assessed against this Unit Standard may apply to be assessed by any assessment agency, assessor or provider institution, which is accredited by the relevant ETQA. or by an ETQA that has a Memorandum of Understanding with the relevant ETQA. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • The difference between formal and informal securities.
  • iinstructions and/or notifications for releasing original security documents.
  • Corrective actions to be taken regarding mislaid and lost documents.
  • The importance of adherence to security and risk aspect regarding the release of original security documents.
  • Legal and company specific procedures and regulations relevant to the release of security documents.
  • Company specific data systems regarding securities. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    The learner is able to identify and solve problems when records are mislaid/lost, ensuring decisions to obtain certified copies and/or consents are only taken once all possibilities for locating the records had been considered. 

    UNIT STANDARD CCFO WORKING 
    The learner is able to work effectively with others when obtaining and verifying instructions to release documents from custodianship and in acquiring the original documents. 

    UNIT STANDARD CCFO ORGANISING 
    The learner is able to organise and manage his/her activities responsibly and effectively, ensuring that all original securities from custodianship are released, recovered and/or followed-up timeously, ensuring the accuracy of the security information library. 

    UNIT STANDARD CCFO COLLECTING 
    The learner is able to collect, organise and critically evaluate information when verifying documentation and interpreting information and release instructions, ensuring accurate determination of causes of actions. 

    UNIT STANDARD CCFO COMMUNICATING 
    The learner is able to communicate both verbally and in writing when monitoring the status of released securities. 

    UNIT STANDARD CCFO SCIENCE 
    The learner is able to use and technology effectively when capturing, updating and extracting information, ensuring complete and accurate information is available on systems. 

    UNIT STANDARD CCFO DEMONSTRATING 
    The learner is able to demonstrate an understanding of the relationship between internal departments, clients and other parties and the importance of networking to effectively administer instructions to release original securities from custodianship. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    As from the date of registration of this unit standard, it replaces unit standard ID: 7166, which was Title: "Administer instructions to release original securities from custodianship in a banking environment", Credits: 8, NQF Level: 3.

    Legal requirements

    Deeds Registries Act, 47 of 1937. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  20184   National Certificate: Banking  Level 3  NQF Level 03  Reregistered  2023-06-30  BANKSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.