SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Manage the administration of a mission office 
SAQA US ID UNIT STANDARD TITLE
114713  Manage the administration of a mission office 
ORIGINATOR
SGB Diplomacy, Protocol and Foreign Affairs Assist 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 08 - Law, Military Science and Security Sovereignty of the State 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 7  Level TBA: Pre-2009 was L7  10 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2007-06-26  2008-11-26  SAQA 0160/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2009-11-26   2012-11-26  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard is replaced by: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
260003  Provide management oversight of the resources and administration of a diplomatic mission or consular post  Level 7  Level TBA: Pre-2009 was L7  20   

PURPOSE OF THE UNIT STANDARD 
This unit standard has as its core purpose, qualifying learners who will be able to manage and oversee the administration of the mission office. In functioning as the leader in the diplomatic context, the learner will be responsible for the organisation and management of a mission.The learner will be familiar with administration codes of finance, personnel, accommodation, transport, security and communication.

The learners will accept responsibility and be actively involved in administrative matters pertaining to the efficient functioning of a business-unit abroad or at Head Office.

The qualifying learner will be able to:
  • Manage and handle financial matters of a mission office
  • Oversee the management of state owned fixed and/or rented properties, movable assets and mission security.
  • Manage Human Resources and change in a mission.
  • Oversee essential administrative duties. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification are assumed to have completed a Level 6 qualification or RPL equivalent. 

    UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Manage and handle financial matters of a mission office. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Mission accounts, budgets and financial procedures are controlled in accordance with the Public Finance Management Act and Treasury Regulations. 

    ASSESSMENT CRITERION 2 
    Business plans, budgets and financial statements are drawn up in accordance with general recognized accounting practice. 

    ASSESSMENT CRITERION 3 
    The ability to compile the MTEF is demonstrated. 

    ASSESSMENT CRITERION 4 
    The reporting lines and procedures in managing finances are observed. 

    ASSESSMENT CRITERION 5 
    Audit practices of mission accounts are maintained. 

    SPECIFIC OUTCOME 2 
    Oversee the management of state owned fixed and/or rented properties and movable assets. 
    OUTCOME NOTES 
    Oversee the management of state owned fixed and/or rented properties, movable assets and mission security. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    A feasibility and property survey is compiled about the suitability of property for mission use. 

    ASSESSMENT CRITERION 2 
    Contract and lease agreements are negotiated appropriately. 

    ASSESSMENT CRITERION 3 
    A maintenance and security plan for relevant property is drafted. 

    ASSESSMENT CRITERION 4 
    Motivations for procuring movable assets and official vehicles are compiled. 

    ASSESSMENT CRITERION 5 
    Contingency plans for emergency situations are drafted. 

    SPECIFIC OUTCOME 3 
    Manage Human Resources and change in a mission. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Knowledge of policies regarding labour relations is demonstrated. 

    ASSESSMENT CRITERION 2 
    Knowledge about policies concerning LRP service conditions is demonstrated. 

    ASSESSMENT CRITERION 3 
    Skills to manage diverse people in missions are demonstrated. 

    ASSESSMENT CRITERION 4 
    The problem of harassment (sexual or abuse of power) is discussed. 

    ASSESSMENT CRITERION 5 
    Knowledge regarding service conditions in foreign countries is demonstrated. 

    ASSESSMENT CRITERION 6 
    Personnel effectiveness is promoted by empowering them for action, change and diversity. 

    ASSESSMENT CRITERION 7 
    Specific actions are identified to facilitate progress of personnel through the change process. 

    SPECIFIC OUTCOME 4 
    Oversee essential administrative duties. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The handling of diplomatic mailbags in terms of the Vienna Convention is monitored. 

    ASSESSMENT CRITERION 2 
    Procurement activities are conducted as per DFA policies and prescripts. 

    ASSESSMENT CRITERION 3 
    Stock control systems are established and maintained. 

    ASSESSMENT CRITERION 4 
    The DFA computer security procedures are applied. 

    ASSESSMENT CRITERION 5 
    Personnel are equipped to deal with medical emergencies. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA's discretion. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Finance : Requirements of PFMA
  • Treasury instructions and procedures
  • Business plans, budgets and financial statements
  • MTEF
  • Feasibility and property surveys
  • Contracts and lease agreements
  • Security planning
  • Procurement procedures
  • Contingency plans for emergency situations
  • Labour relations and LRP service
  • Labour legislation and discipline
  • Skills to manage diverse people
  • Harassment (sexual or abuse of power)
  • Foreign service conditions
  • Purpose of Foreign Service Dispensation (FSD) and elements of FSD
  • Change management
  • Handling of diplomatic mailbags in terms of the Vienna Convention
  • Stock control systems
  • First Aid and Fire Drills 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in an administrative context. 

    UNIT STANDARD CCFO ORGANISING 
    Manage and organize effectively in a mission office. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, evaluate, organise and critically evaluate information pertaining to finance, HR relations, property and general administraion. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively by managing personnel and implementing change management. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    UNIT STANDARD NOTES 
    This unit standard has been replaced by unit standard 260003, which is "Provide management oversight of the resources and administration of a diplomatic mission or consular post", Level 7, 20 credits.

    Assessment methods and integrated assessment

    Ensure that assessment covers the specific outcomes, the critical cross-field outcomes and the essential embedded knowledge. Assessment activities should be appropriate to the context and tools may include self-assessment, peer assessment, formative and summative assessment.

    A range of assessment methods should be used, including direct observation, product sample, simulation, questioning (verbal or written) and testimony (portfolio collection of evidence).

    Integrated assessment:

    It may be more effective and efficient to assess a number unit standards together thus reducing the number of assessment "events". Ensure that the commonalities that exist between a number of unit standards are captured in a way that makes sense for assessment.

    Supplementary Information
    Activity No. Hours Comments
    Lectures 20
    Experiential Learning 40
    Self-directed learning 20
    Skills coaching
    Other
    Total 80 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  48726   Advanced Diploma: Diplomacy  Level 7  NQF Level 07  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  PSETA until Last Date for Achievement 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.