SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Manage and control office supplies 
SAQA US ID UNIT STANDARD TITLE
114496  Manage and control office supplies 
ORIGINATOR
SGB Postal Services 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Consumer Services 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
A person credited with this unit standard will be able to manage and control office supplies within the context of postal services. The unit standard will contribute to the full development of any learner within the Postal Service by providing recognition, further mobility and transportability within the field. It contributes to the competence of those learners who want to pursue a career in the Postal Industry, leading to greater levels of production and quality in this sector. However, the competencies acquired during the acquisition of this Unit Standard are also generic and valuable in any environment where the control of office supplies is required. The knowledge, skills and understanding demonstrated in this unit standard is essential for social and economic transformation and upliftment within the Postal Service. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
It is recommended that the learner has NQF level 3 fundamental competencies in literacy and mathematics. 

UNIT STANDARD RANGE 
Supplies that are controlled include;
  • Stationery
  • Computer equipment
  • Operational equipment (trays)
  • Labels
  • Housekeeping equipment (broom etc) 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Attend to internal client requisitions for office supplies. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Relevant documentation is compiled according to organisation`s procedures. 

    ASSESSMENT CRITERION 2 
    2. Requisitions are processed according to organisation`s protocol. 

    ASSESSMENT CRITERION 3 
    3. Supplies are maintained and checked for quality compliance. 

    ASSESSMENT CRITERION 4 
    4. Supplies are distributed according to organisation`s procedures. 

    SPECIFIC OUTCOME 2 
    Monitor and control office equipment in a mail environment. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Allocated stock is recorded in relevant systems. 

    ASSESSMENT CRITERION 2 
    2. Received stock is checked for quality compliance. 

    ASSESSMENT CRITERION 3 
    3. Stock that does not meet quality requirements is dealt with according to organisation`s protocol. 

    ASSESSMENT CRITERION 4 
    4. Stock sheet is maintained according to relevant stock control system. 

    ASSESSMENT CRITERION 5 
    5. Stock losses are identified and reported according to channels and security protocol. 

    SPECIFIC OUTCOME 3 
    Ensure the security of stock in a mail environment. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Allocated stock is stored according to security protocol. 

    ASSESSMENT CRITERION 2 
    2. Movement through and access to the stock room is controlled to retain integrity of security system. 

    ASSESSMENT CRITERION 3 
    3. Stock losses are identified and reported according to channels and security protocol. 

    ASSESSMENT CRITERION 4 
    4. Accountability and responsibilities are accepted congruent with job description. 

    SPECIFIC OUTCOME 4 
    Maintain stock levels in mailing environment. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Low stock levels are identified according to history of stock item movement. 

    ASSESSMENT CRITERION 2 
    2. Adequate levels of reserve supplies are kept according to history of stock item movement. 

    ASSESSMENT CRITERION 3 
    3. Stock requisitions are compiled and submitted timeously. 

    ASSESSMENT CRITERION 4 
    4. Supplies are received and stored according to security protocol. 

    ASSESSMENT CRITERION 5 
    5. Received supplies are checked against order and appropriate action taken if necessary according to channels and security protocol. 

    SPECIFIC OUTCOME 5 
    Facilitate orders between internal client and suppliers of office consumables and equipment. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Internal client is briefed on practicability of requests in a way congruent with job description. 

    ASSESSMENT CRITERION 2 
    2. Database of suppliers is maintained on appropriate system. 

    ASSESSMENT CRITERION 3 
    3. Suppliers are evaluated for credibility in an ethical manner and according to organisation`s policies and procedures. 

    ASSESSMENT CRITERION 4 
    4. Feedback is given to suppliers on product problems according to organisation`s policies and procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Anyone assessing a learner against this unit standard must be registered as an assessor with a relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard must be accredited as a provider with a relevant ETQA.
  • The relevant ETQA, according to the moderation guidelines and the agreed ETQA procedures, will oversee moderation of assessment and is responsible for moderation of learner achievements of learners who meet the requirements of this unit standard. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    Credited learners understand and can explain:
  • Supplier selection criteria
  • Stock control
  • Context specific equipment and supplies
  • Context specific standard operating procedures
  • OHSA
  • Channels of communications 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Solve problems.

    Evident in the following specific outcome:
  • Monitor and control office equipment in a mail environment.
  • Maintain stock levels in mailing environment.

    Evident in the following assessment criteria:
  • Stock that does not meet quality requirements is dealt with according to organisation`s protocol.
  • Low stock levels are identified according to history of stock item movement.
  • Adequate levels of reserve supplies are kept according to history of stock item movement.
  • Stock requisitions are compiled and submitted timeously. 

  • UNIT STANDARD CCFO WORKING 
    Work effectively with others.

    Evident in the following specific outcome:
  • Facilitate orders between internal client and suppliers of office consumables and equipment.

    Evident in all assessment criteria. 

  • UNIT STANDARD CCFO ORGANISING 
    Employ self management.

    Evident in all specific outcome.
    Evident in all assessment criteria. 

    UNIT STANDARD CCFO COLLECTING 
    Manage information.

    Evident in all specific outcome.
    Evident in all assessment criteria. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively.

    Evident in the following specific outcome:
  • Facilitate orders between internal client and suppliers of office consumables and equipment.

    Evident in all assessment criteria. 

  • UNIT STANDARD CCFO SCIENCE 
    Demonstrate scientific and technological competence.

    Evident in the following specific outcome:
  • Monitor and control office equipment in a mail environment.
  • Facilitate orders between internal client and suppliers of office consumables and equipment.

    Evident in the following assessment criteria:
  • Allocated stock is recorded in relevant systems.
  • Database of suppliers is maintained on appropriate system. 

  • UNIT STANDARD CCFO CONTRIBUTING 
    Understand contextual world systems.

    Evident in all specific outcome.
    Evident in all assessment criteria. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  48664   Further Education and Training Certificate: Mail Supervision  Level 4  NQF Level 04  Reregistered  2023-06-30  SERVICES 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.