SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Perform the processes and procedures required for the administration of export transactions 
SAQA US ID UNIT STANDARD TITLE
11387  Perform the processes and procedures required for the administration of export transactions 
ORIGINATOR
SGB Procurement, Logistics and Supply Chain Mngt 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Procurement 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 
2005-09-13  2007-11-28  SAQA 0160/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2008-11-28   2011-11-28  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard is replaced by: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
252272  Perform the processes and procedures required for the administration of export transactions  Level 4  NQF Level 04  Complete 
252418  Perform processes and procedures required for the administration of export transactions  Level 3  NQF Level 03  Complete 

PURPOSE OF THE UNIT STANDARD 
This Unit Standard is intended for people who are or who wish to be employed in the international trade field.
Individuals who are credited with this Unit Standard will be able to carry out the processes and procedures required for the administration of export transactions. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
It is assumed that learners accessing this unit standard are competent in:
  • Literacy at NQF level 4
  • Numeracy at NQF Level 4
  • The unit standard entitled, "Apply a Knowledge and Understanding of the Mechanisms of International Trade in a Freight Forwarding Environment". 

  • UNIT STANDARD RANGE 
    Learners accredited with this unit standard are not expected to demonstrate competence in export marketing and market development. They are also not required to price products. The assumption is that learners are provided with all aspects of an export transaction. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Plan an export transaction. 
    OUTCOME RANGE 
  • Calculating export costing according to INCOTERMS
  • Local and foreign trade regulations. 

  • ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The following Assessment Criteria should be applied in an integrated way to assess the Specific Outcomes listed above:
    1. Trade regulations applicable to ten commodities are identified and compliance therewith is ensured
    2. Landed costing for at least 6 different goods are accurately calculated
    3. The viability of export transactions for at least six goods is determined by evaluating the variables in each transaction
    4. Freight Rates and International Payment and Delivery Terms are negotiated for five goods to be transported
    5. A pro-forma invoice is drawn up in compliance with the contract of sale, the principles of supply performance management, the statutory requirements governing the transaction and the international trade logistics and payment parameters for three different goods in transit
    6. Export documentation is completed for at least four goods in strict compliance with the parameters of the transaction
    7. Legally binding instructions are drawn up and issued to banks, freight forwarders, clearing agents and insurance companies for a range of goods in transit
    8. Three export transaction are managed from the time the pro-forma invoice is issued until the time the payment is received
    9. Claims in respect of non-payment, lost, damaged and/or discrepant goods are followed up with reasons for the problem given, together with a suggested course of action to be followed
    10. Incentive claims for five items are processed

    The assessment of learners against this standard should meet the requirements of established assessment principles.

    Assessment methods and assessment tools must be selected and developed appropriately for the purpose and context of the assessment. For example, the written method could be used to assess essential embedded knowledge, using an in-basket exercise as the assessment tool. Observation of an on-job demonstration could be used to measure practical competence. These methods and tools should include an appropriate combination of assessment methods i.e.,

    1. Written tests/case studies/assignments/projects
    2. Computer simulations
    3. Oral assessment methods (e.g. presentations)
    4. In-situ (on the job) observations or simulation
    5. Portfolios of Evidence

    Assessment should be in the form formative and summative assessments. The evidence generated from the integrated assessments must provide the assessor with sufficient, reliable and valid proof of competence.

    The assessment should ensure that all the specific outcomes and essential embedded knowledge components are assessed, with evidence of the specified critical cross-field outcomes being found both in the demonstration of competence and in the essential embedded knowledge.

    The specific outcomes and essential embedded knowledge components must be assessed in relation to each other. If a learner is able to explain the essential embedded knowledge but is unable to perform the specific outcomes, he/she should not be assessed as competent.

    Similarly, if a learner is able to perform the specific outcomes but is unable to explain or justify the performance in terms of the essential embedded knowledge, he/she should also not be assessed as competent. 

    SPECIFIC OUTCOME 2 
    Select the most appropriate providers. 
    OUTCOME NOTES 
    Select the most appropriate providers of international logistics services and modes of transport. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The following Assessment Criteria should be applied in an integrated way to assess the Specific Outcomes listed above:
    1. Trade regulations applicable to ten commodities are identified and compliance therewith is ensured
    2. Landed costing for at least 6 different goods are accurately calculated
    3. The viability of export transactions for at least six goods is determined by evaluating the variables in each transaction
    4. Freight Rates and International Payment and Delivery Terms are negotiated for five goods to be transported
    5. A pro-forma invoice is drawn up in compliance with the contract of sale, the principles of supply performance management, the statutory requirements governing the transaction and the international trade logistics and payment parameters for three different goods in transit
    6. Export documentation is completed for at least four goods in strict compliance with the parameters of the transaction
    7. Legally binding instructions are drawn up and issued to banks, freight forwarders, clearing agents and insurance companies for a range of goods in transit
    8. Three export transaction are managed from the time the pro-forma invoice is issued until the time the payment is received
    9. Claims in respect of non-payment, lost, damaged and/or discrepant goods are followed up with reasons for the problem given, together with a suggested course of action to be followed
    10. Incentive claims for five items are processed

    The assessment of learners against this standard should meet the requirements of established assessment principles.

    Assessment methods and assessment tools must be selected and developed appropriately for the purpose and context of the assessment. For example, the written method could be used to assess essential embedded knowledge, using an in-basket exercise as the assessment tool. Observation of an on-job demonstration could be used to measure practical competence. These methods and tools should include an appropriate combination of assessment methods i.e.,

    1. Written tests/case studies/assignments/projects
    2. Computer simulations
    3. Oral assessment methods (e.g. presentations)
    4. In-situ (on the job) observations or simulation
    5. Portfolios of Evidence

    Assessment should be in the form formative and summative assessments. The evidence generated from the integrated assessments must provide the assessor with sufficient, reliable and valid proof of competence.

    The assessment should ensure that all the specific outcomes and essential embedded knowledge components are assessed, with evidence of the specified critical cross-field outcomes being found both in the demonstration of competence and in the essential embedded knowledge.

    The specific outcomes and essential embedded knowledge components must be assessed in relation to each other. If a learner is able to explain the essential embedded knowledge but is unable to perform the specific outcomes, he/she should not be assessed as competent.

    Similarly, if a learner is able to perform the specific outcomes but is unable to explain or justify the performance in terms of the essential embedded knowledge, he/she should also not be assessed as competent. 

    SPECIFIC OUTCOME 3 
    Negotiate payment terms with foreign buyers and arrange trade finance. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The following Assessment Criteria should be applied in an integrated way to assess the Specific Outcomes listed above:
    1. Trade regulations applicable to ten commodities are identified and compliance therewith is ensured
    2. Landed costing for at least 6 different goods are accurately calculated
    3. The viability of export transactions for at least six goods is determined by evaluating the variables in each transaction
    4. Freight Rates and International Payment and Delivery Terms are negotiated for five goods to be transported
    5. A pro-forma invoice is drawn up in compliance with the contract of sale, the principles of supply performance management, the statutory requirements governing the transaction and the international trade logistics and payment parameters for three different goods in transit
    6. Export documentation is completed for at least four goods in strict compliance with the parameters of the transaction
    7. Legally binding instructions are drawn up and issued to banks, freight forwarders, clearing agents and insurance companies for a range of goods in transit
    8. Three export transaction are managed from the time the pro-forma invoice is issued until the time the payment is received
    9. Claims in respect of non-payment, lost, damaged and/or discrepant goods are followed up with reasons for the problem given, together with a suggested course of action to be followed
    10. Incentive claims for five items are processed

    The assessment of learners against this standard should meet the requirements of established assessment principles.

    Assessment methods and assessment tools must be selected and developed appropriately for the purpose and context of the assessment. For example, the written method could be used to assess essential embedded knowledge, using an in-basket exercise as the assessment tool. Observation of an on-job demonstration could be used to measure practical competence. These methods and tools should include an appropriate combination of assessment methods i.e.,

    1. Written tests/case studies/assignments/projects
    2. Computer simulations
    3. Oral assessment methods (e.g. presentations)
    4. In-situ (on the job) observations or simulation
    5. Portfolios of Evidence

    Assessment should be in the form formative and summative assessments. The evidence generated from the integrated assessments must provide the assessor with sufficient, reliable and valid proof of competence.

    The assessment should ensure that all the specific outcomes and essential embedded knowledge components are assessed, with evidence of the specified critical cross-field outcomes being found both in the demonstration of competence and in the essential embedded knowledge.

    The specific outcomes and essential embedded knowledge components must be assessed in relation to each other. If a learner is able to explain the essential embedded knowledge but is unable to perform the specific outcomes, he/she should not be assessed as competent.

    Similarly, if a learner is able to perform the specific outcomes but is unable to explain or justify the performance in terms of the essential embedded knowledge, he/she should also not be assessed as competent. 

    SPECIFIC OUTCOME 4 
    Ensure compliance with statutory requirements. 
    OUTCOME NOTES 
    Ensure compliance with statutory requirements i.e. customs, port, health, import control. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The following Assessment Criteria should be applied in an integrated way to assess the Specific Outcomes listed above:
    1. Trade regulations applicable to ten commodities are identified and compliance therewith is ensured
    2. Landed costing for at least 6 different goods are accurately calculated
    3. The viability of export transactions for at least six goods is determined by evaluating the variables in each transaction
    4. Freight Rates and International Payment and Delivery Terms are negotiated for five goods to be transported
    5. A pro-forma invoice is drawn up in compliance with the contract of sale, the principles of supply performance management, the statutory requirements governing the transaction and the international trade logistics and payment parameters for three different goods in transit
    6. Export documentation is completed for at least four goods in strict compliance with the parameters of the transaction
    7. Legally binding instructions are drawn up and issued to banks, freight forwarders, clearing agents and insurance companies for a range of goods in transit
    8. Three export transaction are managed from the time the pro-forma invoice is issued until the time the payment is received
    9. Claims in respect of non-payment, lost, damaged and/or discrepant goods are followed up with reasons for the problem given, together with a suggested course of action to be followed
    10. Incentive claims for five items are processed

    The assessment of learners against this standard should meet the requirements of established assessment principles.

    Assessment methods and assessment tools must be selected and developed appropriately for the purpose and context of the assessment. For example, the written method could be used to assess essential embedded knowledge, using an in-basket exercise as the assessment tool. Observation of an on-job demonstration could be used to measure practical competence. These methods and tools should include an appropriate combination of assessment methods i.e.,

    1. Written tests/case studies/assignments/projects
    2. Computer simulations
    3. Oral assessment methods (e.g. presentations)
    4. In-situ (on the job) observations or simulation
    5. Portfolios of Evidence

    Assessment should be in the form formative and summative assessments. The evidence generated from the integrated assessments must provide the assessor with sufficient, reliable and valid proof of competence.

    The assessment should ensure that all the specific outcomes and essential embedded knowledge components are assessed, with evidence of the specified critical cross-field outcomes being found both in the demonstration of competence and in the essential embedded knowledge.

    The specific outcomes and essential embedded knowledge components must be assessed in relation to each other. If a learner is able to explain the essential embedded knowledge but is unable to perform the specific outcomes, he/she should not be assessed as competent.

    Similarly, if a learner is able to perform the specific outcomes but is unable to explain or justify the performance in terms of the essential embedded knowledge, he/she should also not be assessed as competent. 

    SPECIFIC OUTCOME 5 
    Complete export documentation. 
    OUTCOME NOTES 
    Complete export documentation in compliance with the parameters of the particular transaction. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The following Assessment Criteria should be applied in an integrated way to assess the Specific Outcomes listed above:
    1. Trade regulations applicable to ten commodities are identified and compliance therewith is ensured
    2. Landed costing for at least 6 different goods are accurately calculated
    3. The viability of export transactions for at least six goods is determined by evaluating the variables in each transaction
    4. Freight Rates and International Payment and Delivery Terms are negotiated for five goods to be transported
    5. A pro-forma invoice is drawn up in compliance with the contract of sale, the principles of supply performance management, the statutory requirements governing the transaction and the international trade logistics and payment parameters for three different goods in transit
    6. Export documentation is completed for at least four goods in strict compliance with the parameters of the transaction
    7. Legally binding instructions are drawn up and issued to banks, freight forwarders, clearing agents and insurance companies for a range of goods in transit
    8. Three export transaction are managed from the time the pro-forma invoice is issued until the time the payment is received
    9. Claims in respect of non-payment, lost, damaged and/or discrepant goods are followed up with reasons for the problem given, together with a suggested course of action to be followed
    10. Incentive claims for five items are processed

    The assessment of learners against this standard should meet the requirements of established assessment principles.

    Assessment methods and assessment tools must be selected and developed appropriately for the purpose and context of the assessment. For example, the written method could be used to assess essential embedded knowledge, using an in-basket exercise as the assessment tool. Observation of an on-job demonstration could be used to measure practical competence. These methods and tools should include an appropriate combination of assessment methods i.e.,

    1. Written tests/case studies/assignments/projects
    2. Computer simulations
    3. Oral assessment methods (e.g. presentations)
    4. In-situ (on the job) observations or simulation
    5. Portfolios of Evidence

    Assessment should be in the form formative and summative assessments. The evidence generated from the integrated assessments must provide the assessor with sufficient, reliable and valid proof of competence.

    The assessment should ensure that all the specific outcomes and essential embedded knowledge components are assessed, with evidence of the specified critical cross-field outcomes being found both in the demonstration of competence and in the essential embedded knowledge.

    The specific outcomes and essential embedded knowledge components must be assessed in relation to each other. If a learner is able to explain the essential embedded knowledge but is unable to perform the specific outcomes, he/she should not be assessed as competent.

    Similarly, if a learner is able to perform the specific outcomes but is unable to explain or justify the performance in terms of the essential embedded knowledge, he/she should also not be assessed as competent. 

    SPECIFIC OUTCOME 6 
    Apply for and manage available export incentives. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The following Assessment Criteria should be applied in an integrated way to assess the Specific Outcomes listed above:
    1. Trade regulations applicable to ten commodities are identified and compliance therewith is ensured
    2. Landed costing for at least 6 different goods are accurately calculated
    3. The viability of export transactions for at least six goods is determined by evaluating the variables in each transaction
    4. Freight Rates and International Payment and Delivery Terms are negotiated for five goods to be transported
    5. A pro-forma invoice is drawn up in compliance with the contract of sale, the principles of supply performance management, the statutory requirements governing the transaction and the international trade logistics and payment parameters for three different goods in transit
    6. Export documentation is completed for at least four goods in strict compliance with the parameters of the transaction
    7. Legally binding instructions are drawn up and issued to banks, freight forwarders, clearing agents and insurance companies for a range of goods in transit
    8. Three export transaction are managed from the time the pro-forma invoice is issued until the time the payment is received
    9. Claims in respect of non-payment, lost, damaged and/or discrepant goods are followed up with reasons for the problem given, together with a suggested course of action to be followed
    10. Incentive claims for five items are processed

    The assessment of learners against this standard should meet the requirements of established assessment principles.

    Assessment methods and assessment tools must be selected and developed appropriately for the purpose and context of the assessment. For example, the written method could be used to assess essential embedded knowledge, using an in-basket exercise as the assessment tool. Observation of an on-job demonstration could be used to measure practical competence. These methods and tools should include an appropriate combination of assessment methods i.e.,

    1. Written tests/case studies/assignments/projects
    2. Computer simulations
    3. Oral assessment methods (e.g. presentations)
    4. In-situ (on the job) observations or simulation
    5. Portfolios of Evidence

    Assessment should be in the form formative and summative assessments. The evidence generated from the integrated assessments must provide the assessor with sufficient, reliable and valid proof of competence.

    The assessment should ensure that all the specific outcomes and essential embedded knowledge components are assessed, with evidence of the specified critical cross-field outcomes being found both in the demonstration of competence and in the essential embedded knowledge.

    The specific outcomes and essential embedded knowledge components must be assessed in relation to each other. If a learner is able to explain the essential embedded knowledge but is unable to perform the specific outcomes, he/she should not be assessed as competent.

    Similarly, if a learner is able to perform the specific outcomes but is unable to explain or justify the performance in terms of the essential embedded knowledge, he/she should also not be assessed as competent. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    1. Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
    2. Any institution offering learning that will enable achievement of this unit standard must be accredited by the relevant ETQA.
    3. Moderation of assessment will be done by the relevant ETQA, or by an ETQA that has a Memorandum of Agreement with the relevant SETA. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The learners can understand, explain and apply:

    1. INCOTERMS
    2. Export cost calculations
    3. Landed costing calculations according to INCOTERMS
    4. Legal principles and components of international sales contracts and pro-forma invoices
    5. International trade regulations
    6. Advantages/disadvantages of modes of transport
    7. Available service providers
    8. Rules pertaining to letters of credit payments and other financial instruments
    9. Advantages/disadvantages of various types of transport documentation
    10. Exchange control rules and regulations for exports
    11. V.A.T.
    12. Customs clearance procedures for exports
    13. Risk management techniques and products
    14. Marine insurance concepts, processes and procedures. 

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organisation or community, e.g.
    Appreciate that:
  • Since the Forwarding Industry is practised in an international environment at the micro, meso and macro levels, it operates in systems which are reliant on others and which address the processing of data,
  • The processing systems approach, as well as the productivity orientation of Forwarding companies, demands high levels of teamwork and the understanding, reaction and maintenance of team coherence and co- operation,
  • The level of competency is largely dependent on the individual's ability and capacity to operate effectively with peers, supervisors, internal and external customers. 

  • UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively:
  • Prioritise and blend daily activities in such a way as to enable the export transaction process to run effectively and efficiently. 

  • UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information, e.g.:
  • Determine the viability of export transactions by evaluating the variables in each transaction. 

  • UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical, and/or language skills in the modes of written and/or oral presentation, e.g.:
  • Negotiate payment terms with foreign buyers and arrange trade finance.
  • Issue verbal and written instructions to all parties involved in the transaction process. 

  • UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    UNIT STANDARD NOTES 
    This unit standard has been replaced by the following unit standards:
  • 252418: "Perform processes and procedures required for the administration of export transactions", Level 3, 6 credits.
  • 252272: "Perform the processes and procedures required for the administration of export transactions", Level 4, 6 credits. 

  • QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  48882   Further Education and Training Certificate: Auctioneering Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered" 
    2011-02-16  Was SERVICES until Last Date for Achievement 
    Core  57806   Further Education and Training Certificate: Exports  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered" 
    2016-12-31  TETA 
    Elective  22440   National Certificate: Customs Clearing  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2008-09-13  Was TETA until Last Date for Achievement 
    Elective  22442   National Certificate: Freight Forwarding  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2008-09-13  TETA 
    Elective  22441   National Certificate: Customs Clearing  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered" 
    2007-11-28  Was TETA until Last Date for Achievement 
    Elective  22443   National Certificate: Freight Forwarding  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered" 
    2007-11-28  Was TETA until Last Date for Achievement 
    Elective  49119   National Certificate: Craft Operational Management  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  CATHSSETA 
    Elective  96401   National Certificate: Export Administration  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Aldabri 106 Institute for Quality Pty Ltd 
    2. Makwedeng Training 
    3. Y2K College 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.