SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Complete Year End Procedures 
SAQA US ID UNIT STANDARD TITLE
109995  Complete Year End Procedures 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 5  Level TBA: Pre-2009 was L5  40 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This Unit Standard is intended for all people who are employed in a payroll environment.

Persons credited with this unit are able to complete payroll year-end procedures. They will be able to:
  • Prepare for the year-end
  • Reconcile balances to produce year-end returns
  • Complete and submit year-end returns
  • Establish opening records for new year 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Persons attempting this Unit Standard should be competent in:
  • Communication at NQF level 4
  • Mathematical Literacy at NQF Level 4
  • The Unit Standards entitled:
  • "Ascertain gross pay"
  • "Determine individual and aggregate payments
  • "Demonstrate an understanding of statutory legislation and requirements". 

  • UNIT STANDARD RANGE 
    Data: Taxable pay, tax paid, tax numbers, UIF deductions, statutory payments, taxable benefits and expenses, pension / provident contributions deducted, employee names, addresses, dates of birth.

    Returns/Documents: Statutory tax returns, electronic tax certificate submissions,
    management reports.

    Media: Paper, magnetic, e-mail, Internet, disc.

    Leavers: Resignations, retirements, dismissals, deaths, redundancies.

    Cumulative records: Gross pay, taxable pay, non-taxable pay, statutory payments,
    pension contributions (occupational/additional voluntary contributions), voluntary deductions, performance related pay.

    Year ends: Tax, organisation/accounting, schemes. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Prepare for the year-end. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Monthly checklists are reconciled for year-end procedures according to statutory and organisational requirements. 

    ASSESSMENT CRITERION 2 
    2. Interim year-to-date validations are completed as per organisational requirements. 

    ASSESSMENT CRITERION 3 
    3. Interim year-to-date tax checks are proven as per statutory requirements. 

    SPECIFIC OUTCOME 2 
    Reconcile balances to produce year-end returns. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Cumulative pay records are reconciled to year-end balances. 

    ASSESSMENT CRITERION 2 
    2. Totals of statutory returns are calculated and reconciled as per requirements. 

    ASSESSMENT CRITERION 3 
    3. The value of pension deductions from each employee by way of basic, supplementary and Actuarial Value Calculations (AVC) contributions is totalled and reconciled with cumulative net taxable pay prior to completion of year-end returns to the South African Revenue Services. 

    ASSESSMENT CRITERION 4 
    4. The value of taxable benefits is identified and collated correctly. 

    ASSESSMENT CRITERION 5 
    5. Internal year-end summaries required for accounting purposes by management are completed in an accurate and timely manner. 

    SPECIFIC OUTCOME 3 
    Complete and submit year-end returns. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. All statutory and non-statutory year-end returns are completed accurately. 

    ASSESSMENT CRITERION 2 
    2. All statutory and non-statutory year end returns are dispatched to outside bodies by due dates 

    ASSESSMENT CRITERION 3 
    3. Year-end information for employees is submitted accurately by the statutory dates. 

    ASSESSMENT CRITERION 4 
    4. Year-end information for employees is calculated accurately and made available by the applicable statutory date. 

    SPECIFIC OUTCOME 4 
    Establish opening records for new year. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Cumulative totals are cleared in accordance with statutory and organizational requirements 

    ASSESSMENT CRITERION 2 
    2. Action is taken to deal with the consequent balances at the appropriate time where the organisation's financial year end does not correspond with that of the tax year for the purpose of accounting and/or the operation of pension/provident or special payments schemes (e.g. loans / savings),. 

    ASSESSMENT CRITERION 3 
    3. Records of employees leaving in the previous year are deleted within an appropriate period of time. 

    ASSESSMENT CRITERION 4 
    4. New cumulative records are created promptly and accurately 

    ASSESSMENT CRITERION 5 
    5. Changes in statutory and other requirements introduced in any Budget or Finance Act are incorporated in the payroll data in time for the first applicable payroll run. 

    ASSESSMENT CRITERION 6 
    6. Amendments to budgetary, costing and other information required by management areincorporated in payroll data in a timely manner. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation for this Unit Standard shall be obtained from the relevant Education and Training Quality Assurance Body, through summative and formative assessment by a registered assessor.
  • Assessors must be registered as an Assessor with the relevant ETQA
  • Moderators must be registered as assessors with the relevant ETQA, or with an ETQA that has a Memorandum of Agreement with the relevant ETQA.
  • Training providers must be accredited by the relevant ETQA.

    Moderation should include both internal and external moderation where applicable. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    An understanding of the parameters of payroll calculation:
  • pay frequency
  • pay intervals
  • methods of payment.

    The Organisation

    Detailed understanding of administrative requirements of the organisation:
  • policies. practices and procedures for filing
  • signatories and authorisations
  • information flows within the organization
  • procedures for the security and confidentiality of information.


    A detailed understanding of:
  • organisational and employee requirements for information
  • sources of information for the resolution of discrepancies
  • principles of payroll accounting and the reconciliation of balances. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    The learner is able to identify and solve problems using critical and creative thinking processes to reconcile balances and produce year-end reports 

    UNIT STANDARD CCFO WORKING 
    The learner is able to work effectively with others as a member of a team, group, organization or community in order to gather all the necessary information to complete reports 

    UNIT STANDARD CCFO ORGANISING 
    The learner is able to organize and manage oneself and one`s activities responsibly and effectively in order to meet Year End deadlines 

    UNIT STANDARD CCFO COLLECTING 
    The learner is able to collect, analyse, organise and critically evaluate information relating to payroll and its impact on year-end records and reports 

    UNIT STANDARD CCFO COMMUNICATING 
    The learner is able to communicate effectively using visual, mathematical and / or language skills in the modes of oral and / or written persuasion to present reports to management 

    UNIT STANDARD CCFO SCIENCE 
    The learner is able to use science and technology effectively and critically in order to generate reports, showing responsibility towards the environment and health of others 

    UNIT STANDARD CCFO DEMONSTRATING 
    The learner is able to demonstrate an understanding of the world as a set of interrelated systems by recognizing that problem-solving contexts do not exist in isolation and that various peripheral factors will influence the payroll reporting process 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    Supplementary information

    Legal
  • Labour Relations Act
  • Basic Conditions of Employment Act
  • Occupational Injuries and Diseases Act (OID)
  • Regional Services Council Act (RSC)
  • Income Tax Act and amendments
  • Unemployment insurance Act
  • Skills Development Levy Act 

  • QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  35926   National Diploma: Payroll Administration Services  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered" 
    2009-03-31  Was SERVICES until Last Date for Achievement 
    Core  67229   National Diploma: Payroll Administration Services  Level 5  NQF Level 05  Reregistered  2023-06-30  SERVICES 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.