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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Fulfill procurement activities and supervise procurement administration 
SAQA US ID UNIT STANDARD TITLE
10142  Fulfill procurement activities and supervise procurement administration 
ORIGINATOR
SGB Project Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Project Management 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 
2005-02-09  2005-11-30  SAQA 1058/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2006-11-30   2009-11-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard is replaced by: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
120386  Provide procurement administration support to a project  Level 4  NQF Level 04  Complete 

PURPOSE OF THE UNIT STANDARD 
This unit standard is a core standard and forms part of the qualification, National Certificate Project Management and is registered at Level 4 on the National Qualifications Framework. Learners accessing this standard will be involved in project management teams or involved in building small project management teams. These projects may be technical projects, business projects or developmental projects and will cut across a range of economic sectors. This standard will also add value to learners who are running their own business and recognise that project management forms an integral component of any business. Learners acquiring this standard will be able to compile and process procurement requests to standards and needs, source suppliers, receive and evaluate proposals, supervise procurement administration and monitor supplier performance.

The qualifying learner is capable of:
  • Compiling and processing procurement requests to required standards and needs.
  • Sourcing suppliers to meet procurement requirements.
  • Receiving and evaluating proposals and making supplier recommendations.
  • Supervising procurement administration.
  • Monitor supplier performance and building supplier relations. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification will have demonstrated competence against standards in project management practices or quivalent of NQF Level 3. 

    UNIT STANDARD RANGE 
  • Project level will include working as a leader in the context of a small project / sub-project involving few resources and having a limited impact on stakeholders and the environment or working as a contributing team member on a medium to large project when not a leader.
  • Projects will include all projects including technical, developmental and business related projects.
  • Procurement of consumables up to a specified level will be conducted within laid down policies and procedures. Higher levels will require authorisation before procurement is finalised.
  • Procurement documentation including scope of work, product specification, tender conditions, orders, invoices, delivery notes, formal documentation to suppliers, progress reports.
  • Proposals including technical, commercial and developmental.
  • Negotiation elements will include alternative pricing, technical features, service features, delivery time, delivery cost, quality, FOREX and discounts. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Compile and process procurement requests to required standards and needs. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Applicable data is gathered to compile proposal requests. 

    ASSESSMENT CRITERION 2 
    2. Data is evaluated to establish relevance. 

    ASSESSMENT CRITERION 3 
    3. Procurement documentation is compiled to the required format and within agreed time frames. 

    ASSESSMENT CRITERION 4 
    4. Procurement documentation is distributed to relevant suppliers. 

    ASSESSMENT CRITERION 5 
    5. Evaluation matrix is updated to agreed criteria. 

    SPECIFIC OUTCOME 2 
    Source suppliers to meet procurement requirements. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Potential suppliers are identified for evaluation purposes. 

    ASSESSMENT CRITERION 2 
    2. Potential suppliers are evaluated to determine ability to deliver. 

    ASSESSMENT CRITERION 3 
    3. Short list is produced and invitations to participate are extended. 

    SPECIFIC OUTCOME 3 
    Receive and evaluate proposals and make supplier recommendations. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Proposal requests are received in accordance with procurement procedures. 

    ASSESSMENT CRITERION 2 
    2. Proposal requests are evaluated against tender requirements to establish best suitable suppliers. 

    ASSESSMENT CRITERION 3 
    3. Recommendations are documented and presented to adjudication authority. 

    ASSESSMENT CRITERION 4 
    4. Documented recommendations are in required format and within agreed time frames. 

    ASSESSMENT CRITERION 5 
    5. Suggestions regarding the elements that could be negotiated are made and recorded. 

    SPECIFIC OUTCOME 4 
    Supervise procurement administration. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The suppliers is monitored for progress and conformity to tender requirements. 

    ASSESSMENT CRITERION 2 
    2. Deviations and exceptions are identified and corrective action initiated. 

    ASSESSMENT CRITERION 3 
    3. Effective liaison and communications are maintained with suppliers. 

    SPECIFIC OUTCOME 5 
    Monitor supplier performance and build supplier relations. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Procurement documentation is processed with confidentiality requirements. 

    ASSESSMENT CRITERION 2 
    2. Procurement administration is monitored and controlled. 

    ASSESSMENT CRITERION 3 
    3. Administrators comply with administration compliance procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    The Services SETA, Education Training Quality Assurance Body (ETQA) or the GENFETQA will accredit providers and assessors against this standard. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    A demonstrated understanding of:
  • Principles, directives and procedures for procurement and supply chain management.
  • Relevant industry/economic sector suppliers.
  • Applicable procurement documentation and contract conditions.
  • Business / organisation needs and requirements.
  • Principles and techniques for building and maintaining supplier relations.
  • The delegation of authority within the business.
  • Procurement administration policies, systems and procedures.
  • Project management Code of Ethics 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to procurement activities. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the pursuit of meeting procurement objectives. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and ones activities to maintain descipline in all aspects of procurement and tender processes. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information to aid the process of procurement. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with suppliers, colleagues, subordinates and higher authorities in the execution and supervision of procurement activities. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to monitor supplier performance, re-order levels, turn-around-time, just-in-time. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate the world as a set of related systems understanding the impact poor procurement proctices will have on the success of a project. 

    UNIT STANDARD NOTES 
    This unit standard has been replaced by unit standard 120386, which is "Provide procurement administration support to a project", Level 4, 7 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  48818   Further Education and Training Certificate: Arts and Culture Administration  Level 4  NQF Level 04  Reregistered  2023-06-30  CATHSSETA 
    Core  21160   National Certificate: Generic Project Management  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2005-04-10   
    Elective  49531   Further Education and Training Certificate: Inclusive Education  Level 4  NQF Level 04  Reregistered  2023-06-30  ETDP SETA 
    Elective  48909   Further Education and Training Certificate: Sanitation Project Facilitation  Level 4  NQF Level 04  Reregistered  2023-06-30  EWSETA 
    Elective  49197   Further Education and Training Certificate: Social Housing Supervision  Level 4  NQF Level 04  Reregistered  2023-06-30  PSETA 
    Elective  49511   National Certificate: Lift Inspection  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  MERSETA 
    Elective  50060   National Certificate: Public Administration  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. IMPILONHLE TRADING & PROJECTS 8 
    2. Organisation Test 1 
    3. TALENT SCULPTURE ACADEMY 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.